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M A H DER : Document Management System & Workflow Fi e Directol ) ' C EO Executive Office Executive Secret • !)' Office !!!!ne 20 16 20 15 It I Execut ive Secretary Office O perations Transactions Vouchers Feb 20 2018 5 46 PM Receipts Petty Ca. sh Travels And Expense-s Reimbursements Taxi C. su wlfnie Re e. docx rica 1 ti Ndalrb. U<i - : : Wonj File 1171 Kb lemplate. xls Open Ematl Spread. Sheet Ries 455 Kb Feb 23 2018 5. 32 PM Deveiopmert. Pro ectf'lan doc onj Fie 965 Kb Feb 27 2018 7 35 PM From Fie Pmt Oieck. OUt Fnance. docx M ea ls Wonj Fole 152 Kb Laundry Hotel Mar 1020181006 AM Pre-Travel Approvals Reservations Tax i Receip ts Approvals Air Tickets Domestic Kenya Airways 2017 Jam b o J et International Delta Airlines Ethiopian Airl ines I British A i r t i 0 6 Propert es Versio n H istory J Active check out Bankinq Bank Statements I Physical Location ) Delete Version : Version 1. 4 Bank Statements 2012/2013 Cre ate d On : Feb 27 2018 7 : 35 PM Word Fde ATM Withdraw al Slips L a s t A ccesse d On : Mar 3 2018 9 : 30 PM Size : 96. 5 Kb Human Resources Features · M eta Data File Ha rne : Development. Project. PJan doc Bard ays - Bank Statement 2 012/21 < I Add Ecit Save Close Document Management System with Internal Work/low Processing, Record Management, Version Con trol, OCR. With Security and Effi ciency at its core. 8 different Access Levels and User Roles that the user can design and With each user hav ing Access Right Rules your organi zation 's Documents are Secure. There's a single vault for a pletho ra of files, and you can easilyfind them by client, project, date, status or Custom Metadata that you can define for each document type. Do c u m e n t M a n a g e m e n t System & Workflow Organize & Retrieve Mahder can be used to Organize Both Physical and Digital Files. Once Documents are scanned into the system with a Duplex Scanner file retreival is accomplished in seconds. OCR & Meta. Data Mahder has an OCR Feature so Con tent of documents can be searched through. Meta Data can be Defined for each document type, which in turn Quickens the retreival Process Workflow is the definition, execu tion and automation of business processes where tasks, information or documents are passed from one participant to another for action, ac cording to a set of procedural rules Version Control Mahder retains a unique copy of each version of each file as it is checked out and back into the Library. Versions are never overwritten. When a document is checked in and changes have been made, Mahder automatically creates a new version of the document.

Mahder • Document Management System with Internal Workflow Processing, Record Management, Version Control, OCR. • Security and Efficiency at its core. With 8 different Access Levels and User-Roles that the user can design and With each user having Access Right Rules your organization’s Documents are Secure. • There’s a single vault for a plethora of files, and you can easily find them by client, project, date, status or Custom Metadata that you can define for each document type. • We are upgrading mahder with Digital Signatures for Automated approval in workflows.

MAHDERFEATURES • Mahder can be used to Organize Both Physical and Digital Files. • Physical Folders are registered into the system with a given ID and Files it contains with-in. Folders can be stored in Boxes, Shelves or Cabinets which is recorded. • File Movement is also tracked from the moment an employee or user checks out a file either physical or digital and returns it, In case the checked out file is not returned on time Notification will rise. • Locations like Building, Floor, Room, shelve/box/cabinet will be registered to ensure the exact location of the physical File/Folder.

MAHDER DMS FEATURES • Physical Files have Expiration event it could be time, end of a project, or a user defined Event. When this event triggers the system gives a notification/Reminder to destroy. • The above Options will be selected at the moment where the physical folders and files are registered. • Mahder will enable you to know the exact location of a specific folder, be it with an employee or stored in the archives, in less than a minute.

MAHDER DMS FEATURES • Document Types will be registered, Examples could be Contract, Employee Agreement, Voucher, Receipts • Each document can have Metadata Properties as many as needed. This enables the user to make a detailed search • Digitized Documents are saved in PDF or Image Files (Based on scanning Machine Capabilities). • Mahder has an OCR Feature so Content of documents can be searched through

MAHDER DMS FEATURES • Mahder Stores all files in the system in a database of the clients Choice, MS-SQL, My SQL, Oracle, DB 2 • All File data is Encrypted to ensure Data security • Files in the system will be displayed in the Files Directory • Folders can be selected and exported to a flash drive, the exported file can only be opened with Mahder Portable After Logging in

MAHDER DMS FEATURES • Files Directory is the main window the users work with; each folder has 7 level access rights • New files can be uploaded into the directory, files can also be deleted into a recycle bin which then can be restored back • A user can assign other users to review a document which is attached together with the task • Each user has a dashboard displaying all the workflow and Tasks he/she needs to act on. • Version Control retains each version of a document being created, and that undergo a lot of revision and redrafting and for each version the user updating the file attaches a note.

MAHDER DMS FEATURES • Supports the Following Document Types • Word Files • doc, epub, docx, txt, rtf, xml, odt, html, mht • Spread. Sheet Files • Xltm, csv, xlsx, xlsm, xltx, xlt • PDF – Adobe Portable Document Files • PDF • Image Files • Jpeg, jpg, bmp, png, gif

MAHDER DMS FEATURES • Trail Audit – a log of user activity is kept in the Database every file a user views is logged. • Wokflow Automation – Workflows in an Organization/Company can be automated using Mahder DMS, with the versioning Feature documents that are approved on stages where each version is stored in the DB, an Organization can save time. • Mahder also has a reporting Module which can be customized as per the need of clients.