Birmingham Community Charter High School SCHOOL SITE COUNCIL

Birmingham Community Charter High School SCHOOL SITE COUNCIL Tuesday, September 15, 2020 6: 00 pm Virtual Zoom Meeting 1

WELCOME • Introduction of Members/ Roll Call • Flag Salute • Public Comments 2

VIRTUAL MEMBER BINDERS • Files shared in Google Drive • Parents must set-up a Gmail account and notify Wendy Bader • Organized in folders • Will be updated as school progresses 3

SCHOOL SITE COUNCIL BYLAWS • Duties of SSC: SPSA; Recommendations to School Board; ELAC • Members: Composition; Terms; Voting; Attendance • Membership: Termination, Transfer; Vacancy • Member may not be member of School Board • Officers: Chair, Vice Chair, Secretary and Parliamentarian • Officers: Election, Terms, Removal of Officers • Committees – may have subcommittees • Meetings – Notices, Quorum, Conduct • Meetings open to the public 4

BCCHS CODE OF CONDUCT • In the Google Drive • Outlines Operating Norms • Reflects Robert’s Rules of Order – about to review • Agreement to be civil and respectful • Email a copy for Members to sign and return to Wendy Bader 5

ROBERT’S RULES OF ORDER: A GUIDE TO PARLIAMENTARY PROCEDURE 6

WHAT ARE THE BASIC RIGHTS AT STAKE? 1. Right of majority to make decisions 2. Right of minority to be heard 3. Rights of individual committee members to participate 7

INDIVIDUAL MEMBER RIGHTS • To receive meeting notification • To attend all meetings • To introduce and second motions • To speak on agenda items after first seeking recognition of chair • To vote 8

RIGHT OF MINORITY • Right to be heard and to voice dissent • Right to have dissent noted in the record Once dissent is given and vote taken, it is the decision of the collective body 9

ROLE OF THE CHAIRPERSON • Presides; recognizes speakers and controls meeting • Does not take sides • Passes the “gavel” (in capacity as chair) when taking a position and speaking on a matter • Remarks of speakers are to the chair 10

QUORUM Number of members that must be present to legally transact business and vote on agenda items SSC = 12 members; Quorum = 7 members Why? Mitigate smaller subgroups making decisions for entire body 11

THE RIGHT TO MAKE A MOTION • Agenda items considered one at a time • Items not on the agenda, must first be added by motion and vote • Motion must be directly related to the item/question under consideration • Frivolous, vague, incoherent, and duplicative motions are “out of order” as determined by ruling of the chair 12

THE RIGHT TO MAKE A MOTION (CONTINUED)… All motions need a second • If no second, then no motion and no vote • After a motion’s first reading, Chair should inquire, “Is there any discussion? ” • Maker of a motion has the first right to speak and to amend it Subsidiary motions, i. e. , motions to postpone, refer to committee, table, etc. must directly relate to the main motion 13

VOTING • Chair should announce number of minority votes, i. e. , “Hearing two “nay” and no others…. ” • Voting will be conducted by rollcall • Tie vote is a lost vote because no majority was obtained 14

DUTIES OF THE CHAIR • Know and enforce Bylaws • Begin meeting at appointed time • Ensure that the meeting room is ready • Assign and manage the “floor” • Nonpartisan; pass the “gavel” if speaking on pending matter 15

DUTIES OF THE CHAIR (CONTINUED)… • Clarify ambiguity and reduce conflict • Remind colleagues to refrain from “side bars” • Know agenda in advance • Announce items on the agenda • Before voting on a motion, restate the motion so everyone is clear what it is they are voting on 16

DUTIES OF THE CHAIR (CONTINUED)… • Announce the motion’s results • Confine the discussion to that motion—if the discussion is wandering, pull it back to the item at hand • If others are struggling to phrase their motions or amendments, help them to do so • Remain calm, composed and impartial 17

VICE-CHAIR Presides when Chairperson: Is absent Steps down from the chair Is being censured Is at issue of a motion 18

SECRETARY • Maintain documents • Take meeting minutes • Sign the minutes • Bring relevant documents to meeting 19

PARLIAMENTARIAN • Assist Chairperson in conducting meetings in an orderly manner • Serves as advisor to Chairperson re: procedure • Have knowledge of parliamentary procedure, Robert's Rules of Order, and the council/committee's Bylaws. • Facilitates in the functioning of the committee Resolves questions of procedure, often with the help of “Robert’s Rules of Order” or similar guide 20

NOMINATION OF OFFICERS • Chairperson • Vice Chairperson • Secretary • Parliamentarian 21

ELECTION OF OFFICERS Conducted through a Roll Call 22

APPROVAL OF MINUTES - February 18, 2020 - September 1, 2020 23

PRINCIPAL’S MONTHLY UPDATE 24

ACTION ITEMS NONE 25

ANNOUNCEMENTS • Check the SSC Google Drive before October Meeting. • Next meeting - Tuesday, October 20, 2020. • ELAC meeting - Wednesday, October 14, 2020. 26

ADJOURNMENT 27