Bill Collection Process Modules Initiate Bill Collection Direct
Bill Collection Process
Modules § Initiate Bill Collection – Direct, Advance and TDS by Partner § § Bill Processing New Customer Enabling in Portal
Initiate Bill Collection – Direct, Advance and TDS § The Channel Partner has to login into the portal with their credentials from the email that he/she has received. § To Initiate a New Bill: Invoice Management -> Initiate Bill Collection. § Click on “New Bill” link of the Customer to initiate a New Bill.
Screen: Initiate Bill Collection – Direct/Advance
Initiate Bill Collection – Direct § Select the Payment Type(Direct /Advance/TDS) § If the Payment type is Direct then: § Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button. § Enter the Amount Payable for the Invoice to map with the Cheque payment § Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. § Click on Next button to save the details and to go to upload the documents. § Upload the scanned copy of Check & Challaan in PDF/ZIP format § Click “Send for Approval”.
Screen: Initiate Bill Collection – Direct
Initiate Bill Collection –Advance § If the Payment type is Advance then: § Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button. § Enter PO Number, PO Amount, TDS Amount and click on Next button to save the details and to go to upload the documents. § To add more PO click on the “+” icon, enter PO Number, PO Amount, TDS Amount, Net Amount. § Upload the scanned copy of Check & Challaan in PDF/ZIP format § Click “Send for Approval”.
Screen: Initiate Bill Collection – Advance
Initiate Bill Collection – TDS § § If the Payment type is TDS then: § Enter Certificate No, TAN of the Deductor, PAN of the Deductee, select Assessment year, From Date and click on Next button. § Enter the Amount Payable for the Invoice to map against the cheque amount § Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. § Click on Next button to save the details and to go to Upload documents. § Upload the TDS Certificate scanned copy § Click on Send for Approval. Go to https: //sifyconnect. sify. net/video for Online video Tutorial
Screen: Initiate Bill Collection – TDS
Unapplied Amount – Invoice mapping § To Map Unapplied amount against pending Invoices: Invoice Management -> Initiate Bill Collection § Click on the Unapplied amount of the Customer § Click on the Check number to be mapped § Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents. § Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. § Click on Next button § Click on Send for Approval.
Advance Amount – Invoice mapping § To Map Advance amount against pending Invoices: Invoice Management -> Initiate Bill Collection § Click on the Advance amount of the Customer § Click on the Check number to be mapped § Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents. § Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. § Click on Next button § Click on Send for Approval.
Bill Collection Approval § The Collection Lead has to login into the portal. § To Approve/Reject the Bill Collection: Invoice Management -> Bill Collections. § Choose the Customer you wish to process the Bill collection § Click on the Bill Collection Request ID § Verify the details § Select the SBU, Cheque Type, Payment Type and Bank Name § Select Approve/Reject and enter Reason for that § Click on Submit § If approved, on next day, the Collection amount will get updated in the Portal as like in BCM
Screen: Bill Collection Approval
If Bill Collection request get rejected? § The Channel Partner has to login into the portal. § Go to Invoice Management -> Initiate Bill Collection. § Repeat the New Bill process
New Customer Enabling in Portal § Send the Customer details in the below(next slide) format to the Channel manager § Channel Manager will co-ordinate with respective internal teams and get the Customer mapped and available in the Portal
Customer details Form for New Customer request
Thank You
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