Bidders Conference Call CommercialTechnical Briefing PREPARED FOR General

Bidders’ Conference Call Commercial/Technical Briefing PREPARED FOR General Procurement of Supplies in Afghanistan RFP 22 -JUL-2020 PRESENTED BY David Srinivasan, Procurement Officer www. nspa. nato. int

RFP Key Dates Date Action 31 -JAN-2020 RFP Release 27 -APR-2020 Initial RFP question responses posted 22 -JUL-2020 Bidders’ conference call 24 -JUL-2020 Final RFP questions due 30 -JUL-2020 Answers posted to e. Portal 04 -SEP-2020 RFP Closing Date 08 -SEP-2020 TO 02 -OCT-2020 Proposal Evaluations 16 -OCT-2020 Contract Award (subject to change) 17 -OCT-2020 to 16 -NOV-2020 Mobilization 1 -DEC-2020 Ordering period begins 05 December 2020 LK - Operational Logistics Planning and Support Programme 2

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN 1. 2. Statement of Work The focus is on the procurement and delivery of: 1. 2. 1. Furniture 1. 2. 2. Office Supplies 1. 2. 3. Gym/Sports Equipment 1. 2. 4. Office Equipment. 1. 2. 5. Information and Communications Technology Equipment 05 December 2020 LK - Operational Logistics Planning and Support Programme 3

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN • NSPA seeks to award a Basic Contractual Instrument to a bidder that can COMPETITIVELY SOURCE a large and varied number of items that meet European and/or North American safety and quality standards from multiple vendors and consolidate and ship those items to NSPA Main Operating Bases. • NSPA envisions a cost-plus contract, where the Offeror will acquire supplies commercially; adding a Material Handling percentage to pay for the contractor’s costs, including profit and overhead. • Shipping charges will be identified separately • The contractor will maintain an online supply catalog that is updated as required. 05 December 2020 LK - Operational Logistics Planning and Support Programme 4

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN Bid Instructions 1. 2. 4. Each Offeror shall provide NSPA with an accurate, updated Vendor List that is sufficiently varied to demonstrate an ability to: I. Maximize the acquisition of Commercial-Off-The-Shelf (COTS) items AT OR BELOW MARKET PRICES, and; II. Support the goal of Combined Security Transition Command-Afghanistan (CSTC-A) by providing opportunities for Afghan firms. 05 December 2020 LK - Operational Logistics Planning and Support Programme 5

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN • Offerors are free to propose any combination of firms for its Vendor List, from small Afghan firms, to large firms. • The online catalog can utilize Web sites from your Vendor List. • NSPA seeks transparent pricing – the catalog should have prices for all items. The contractor may add a Material Handling percentage to catalog prices and add a separate shipping charge. SEE BID INSTRUCTIONS 1. 2. 9 E • The intent is for customers to look at the catalog and determine upfront approximately what their requirements will cost. • The customer needs quality, durable goods, so the use of commercial (e. g. brandname) sources is expected, and items must meet relevant standards. SEE SOW 2. Applicable Documents and SOW 5. 5 05 December 2020 LK - Operational Logistics Planning and Support Programme 6

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN Draft Contract Part 5 Issuance of Tasking Requests for Proposal - As requirements arise, NSPA will issue tasking Requests For Proposals (Tasking RFPs). For requirements at Financial Level C (80, 000 euro) or lower, preference is given to Afghan vendors. SEE DRAFT CONTRACT PART 6. 1. NOTE: The BCI holder is invited to provide alternate proposals, such as reduced shipping cost for slower delivery, pricing for delivery to alternate sites (e. g. one price for delivery to Capellen, another for delivery to HKIA) or alternate items that meet requirements but provide additional features/value/savings. 05 December 2020 LK - Operational Logistics Planning and Support Programme 7

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN Statement of Work 1. 8. Items will be delivered to NATO Main Operating Bases (MOB), and NATO transportation hubs. Initial delivery points could be: 1. 8. 1. 1. 8. 2. 1. 8. 3. 1. 8. 4. 1. 8. 5. 1. 8. 6. Hamid Karzai International Airbase, Afghanistan. Additional MOB within Afghanistan. NATO Support and Procurement Agency, Capellen, Luxembourg. Leipzig/Halle Airport. Pápa Air Base. Additional locations to be identified in Tasking RFPs. 05 December 2020 LK - Operational Logistics Planning and Support Programme 8

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN • All goods are currently intended for customers near HKIA. Additional locations are provided to allow firms to source goods outside of Afghanistan. • If deliveries are made to Leipzig/Halle; Pápa or Capellen, NSPA will provide transportation to HKIA and factor the cost of this delivery in evaluating proposals. 05 December 2020 LK - Operational Logistics Planning and Support Programme 9

Contract Strategy DKS 190003 GENERAL PROCUREMENT OF SUPPLIES FOR THEATRE-WIDE OPERATIONS IN AFGHANISTAN • The successful contractor will provide items that meet safety and quality standards, and assist NSPA and its customers in ordering appropriate items. SOW 1. 4. Upon request, The Contractor shall consult with cognizant NSPA Technical Officers and customers to define and refine requirements. 05 December 2020 LK - Operational Logistics Planning and Support Programme 10

RFP Important Points • All documents available on NSPA e. Portal website • Bidders are responsible to routinely monitor e. Portal for changes (Notice Board) • Access to e. Portal will be restricted to Bidder’s Conference Call Participants Attendees only verify logon access! • RFP restricted to NATO member countries and Afghan firms • Registration in NSPA Source File mandatory 05 December 2020 LK - Operational Logistics Planning and Support Programme 11

RFP Documents: • Part 0 – Invitation Letter • Part I – Bidding Instructions & Administrative Requirements • Part II – Draft Contract • Part III-IIId – SOW, Item List, HOTO sheet, Completion Certificate, MISR • Part IV – Instructions to Contractors on Deployed Ops • Exhibit I Part 1 – Financial Proposal Form • Exhibit I Part 2 – Priced Bill of Services • Exhibit I Part 3 – NSPA financial limits • Exhibit II Part 1 – Contractual Compliance Form • Exhibit II Part 2 – Past Performance • Exhibit III – Technical Proposal Instructions, Technical Evaluation Matrix • Exhibit IV – Bidders conference and RFP Response Form • Annex A – Performance Bond Template • Annex B – Questions and Answers Template 05 December 2020 LK - Operational Logistics Planning and Support Programme 12

Part 0 - Invitation Letter Who is Eligible to Bid? • Bidders must be registered with NSPA and must be from Afghanistan or a NATO country. What is the Process for Registering with NSPA? • Go to http: //www. nspa. nato. int/en/organization/procurement. htm and select ‘Supplier Registration’ 05 December 2020 LK - Operational Logistics Planning and Support Programme 13

Part 0 - Invitation Letter (cont. ) Governing Regulation • NSPA Procurement Regulations are applicable • Available at NSPA website • http: //www. nspa. nato. int/en/organization/procurement. htm by selecting “General Rules” 05 December 2020 LK - Operational Logistics Planning and Support Programme 14

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 15

Part I - Bidding Instructions (1) General Information • • Alternate Proposals will be accepted only if proposal that is fully compliant is also submitted Balancing of Production does apply (2) RFP Related Questions • NSPA responded to questions on 27 -APR and 30 -JUN. • Bidders’ conference questions must be submitted to: david. srinivasan@nspa. nato. int ; jan. devadder@nspa. nato. int • Must reference RFP DKS 190003 • Must use required form and are due 17. 00, 24 -JUL-20 • Answers will be published continuously – check e. Portal 05 December 2020 LK - Operational Logistics Planning and Support Programme 16

Part I - Bidding Instructions (3 & 4) Consideration of Information and Contractors Responsibility • • Must conform to terms of the RFP Contractor is solely responsible for performance of its sub-contractors (5) Contract Currency and Validity of Offer • • • Currency of any NATO nation Cannot mix currencies Bids must be valid 120 days from bid opening (6) Form and Content of Bid • • • Must be written in English Don’t be long and overly complex Reference SOW paragraphs Only Electronic Bids are accepted Must be signed by individual who can legally bind company 05 December 2020 LK - Operational Logistics Planning and Support Programme 17

Part I - Bidding Instructions (6) Form and Content of Bid • Proposal must consist of: • Cover Letter • Financial Proposal – PBo. S, Cost Breakdown • Commercial Proposal – level of subcontracting, assumptions … • Customer consulting – hourly rates preferred to % of goods • Technical Proposal – Vendor List, Catalog (URLs) • Clearly identify POC for Clarifications (7) Submission of Bid • • • Must refer to RFP Email -> procurement@nspa. nato. int Uploading on e. Portal -> http: //eportal. nspa. nato. int 05 December 2020 LK - Operational Logistics Planning and Support Programme 18

Part I - Bidding Instructions (8) Late Offers • • Don’t be late Make sure bids are complete (9) Confidentiality of Information • • • Your proposal is commercially sensitive Any attempt to influence outcome of evaluation may result in rejection of bid! If awarded, NSPA may release the Contract to NATO and its Stakeholder Nations under strict terms 05 December 2020 LK - Operational Logistics Planning and Support Programme 19

Part I - Bidding Instructions (10) Bid Evaluation and Contract Award • Process fully detailed in RFP Part I, but in summary: • “Stop Factors” • Past Performance: PROVIDE NCAGE, U. S. CAGE, DUNS info • Technical Evaluation • Commercial/Financial Evaluation • Price Realism • Balancing of Production (if applicable) • Contract Award Committee / Customer Price Acceptance 05 December 2020 LK - Operational Logistics Planning and Support Programme 20

Part I - Bidding Instructions (10) Bid Evaluation and Contract Award • 10. 4. 1. C. 3. Each bidder’s catalog will be evaluated from a cost/price perspective. NSPA has selected a representative sample of items from each of the five broad categories (the items are among those listed in 04_RFP_DKS_190003_Part_IIIa_Appendix I_Item List). NSPA will evaluate each bidder’s pricing for these representative items. • Upon receipt of Price Acceptance from Customer, Contract will be awarded to THE TECHNICALLY COMPLIANT BIDDER WITH THE LOWEST PRICING 05 December 2020 LK - Operational Logistics Planning and Support Programme 21

Part I - Bidding Instructions (11) Clarification of Bids • • During the evaluation process, clarification questions will be submitted if necessary. Response shall be in writing (12) Past Performance Checks • Past Performance Check will be conducted (13) Commitment of NSPA • • RFP is not a commitment that a contract will be awarded No payment for costs incurred in developing or submitting proposal 05 December 2020 LK - Operational Logistics Planning and Support Programme 22

Part I - Bidding Instructions (14) Performance Bonds • • • 250. 000 euros for first year of contract Must be valid for 12 months from date of issuance and include ability for extension Must be provided within 7 calendar days after contract signature or award notification (15) Information on Award • • • If your firm is successful, NSPA will notify you If your firm is not successful, NSPA will notify you If you don’t hear from us, decision has not been reached yet or customer approval has not been received! 05 December 2020 LK - Operational Logistics Planning and Support Programme 23

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 24

Part II - Contract • • One Basic Contractual Instrument Basic ordering period – 1 DEC 2020 – 31 DEC 2021 CLS: Usually 1 -year options exercised, but can be 1, 3 or 6 months Total length of Contract – max 5 years Notification period – 45 days Payment terms – 30 days net CO can reduce monthly invoice if provision of services is unsatisfactory • Termination for Convenience of NSPA 05 December 2020 LK - Operational Logistics Planning and Support Programme 25

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 26

Part IV - Instructions to Contractors What is this document? • Provides Contractors, its personnel and its sub-contractors, with instructions and guidance applicable to NSPA Contractors supporting NATO Operations. Take Away Points • • • Authority to deploy personnel into theatre must be granted by NSPA (6) Contractor personnel must comply with Local Military Commander’s Orders and are subject to search of their person, property or vehicles at any time (8) Contractor must adhere to international law on human trafficking and NATO’s Policy on Combating Trafficking in Human Beings, provide humane living conditions and not unduly withhold employee passports (9. 8) NATO may provide Contractor personnel with medical treatment in cases of emergency where life, limb or eyesight may be jeopardized The Contractor shall make necessary arrangements for health and life insurance cover for its employees. 05 December 2020 LK - Operational Logistics Planning and Support Programme 27

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 28

Exhibit I, II - Financial Proposal Bidder Certification of Bid/Proposal • The Exhibit 1 – Part 1 must be signed by a person who has the authority to commit the firm to implement the contract. Priced Bill of Services • All pricing information must appear in this portion of the proposal. • Read Notes on Sheet 1 carefully! • Bidders asked to price items, provide discounts, price customer support, and separately price shipping. • Bidders must complete all sheets, entry fields are in blue. • Enter bid currency where indicated • Assumptions should be listed only in Exhibit II, not in the PBo. S 05 December 2020 LK - Operational Logistics Planning and Support Programme 29

PBo. S Priced Bill of Services • • Small requirement Large Requirement Identify material handling% and + profit% Consultation costs: Direct labor OR percentage of cost Evaluation (currency) • In the event offers received with different currencies, comparison of bids will be made in EUR 05 December 2020 LK - Operational Logistics Planning and Support Programme 30

PBo. S - Additional Information Discount Pricing for exercising all options at award NSPA requests that bidders provide discounted pricing requested if all options (except CLS Option Years 1 -4) are exercised at time of award. 05 December 2020 LK - Operational Logistics Planning and Support Programme 31

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 32

Exhibit II - Contractual Compliance The following information must be provided: • • • Confirmation that performance bond will be provided Confirmation of compliance with Instructions to NSPA Contractors Deployed on NATO Operations Acceptance of NSPA terms and conditions or caveats noted Alternate Proposal (if applicable) Company Details and Banking Information Subcontractors proposed (if applicable) Identities and Clearances of personnel that will require access to NATO classified information/facilities Warranty Proposal (12 months default) Contract Administration Points of Contact Bidders’ Commercial, Financial and Technical Assumptions 05 December 2020 LK - Operational Logistics Planning and Support Programme 33

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit II – Past Performance Evaluation Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 34

Exhibit VI – Past Performance • Provide at least 2 Past Performance contract references No limits to max. # and types of references, but recommended that: • Prime contractor: 3 -5 PPQs from client Points Of Contact; • Subcontractors: 2 PPQs from client POCs; • PPQs similar OR greater in scope, complexity and magnitude; • PPQs for contracts from 2016 -2020; • PPQs for contracts supporting at least one of the following: o NATO/NSPA; NATO member nations; • At least one PPQ demonstrates bidder’s ability to DELIVER OR SUPPORT THE DELIVERY OF supplies to an austere, expeditionary and/or operational environment. - MUST USE RFP FORM Clients are to return forms to NSPA, not bidders NSPA may contact references for verification 05 December 2020 LK - Operational Logistics Planning and Support Programme 35

RFP Documents: • • • Part 0 – Invitation Letter Part I – Bidding Instructions & Administrative Requirements Part II – Draft Contract Part III – Statement of Work Part IV – Instructions to Contractors on Deployed Ops Exhibit I Part 1 – Financial Proposal Form Exhibit I Part 2 – Priced Bill of Services Exhibit II – Contractual Compliance Form Exhibit III – Technical Proposal Instructions Exhibit IV – RFP Response Form Exhibit V – Bidders Conference Response Form Exhibit VI – Past Performance Evaluation Form 05 December 2020 LK - Operational Logistics Planning and Support Programme 36

Exhibit III - Technical Proposal Instructions What has to be provided? • At a minimum, the Contractor shall provide, but not be limited to: • Furniture for offices, conference rooms, workshops, living quarters, Morale, Welfare and Recreation (MWR) Facilities. • Office supplies. • Gym/Sports equipment. • Office equipment. • Information and Communications Technology Equipment • Other items not included in the above categories may be ordered. • The Contractor shall procure and transport items to designated delivery points to meet Customer requirements within the timelines identified in each Tasking RFP; • All items shall be provided in accordance with applicable technical specifications and shall be delivered free of defects; • If requested, the Contractor is to provide samples of requested items. These samples shall be delivered to the required site for customer approval. 05 December 2020 LK - Operational Logistics Planning and Support Programme 37

Technical Proposal How should I put my technical proposal together? • • • No pricing information in the technical proposal! Bidders shall submit proposals in accordance with how technical evaluations will be conducted; Proposals shall be clear and concise; Proposals shall reference relevant SOW paragraphs when stating a SOW requirement is met; It is recommended that firms repeat Technical Assumptions stated in the Commercial Compliance Section. FIRMS MUST DEMONSTRATE THE ABILITY TO PROVIDE SUPPLIES AND SERVICES. A SIMPLE STATEMENT THAT YOU WILL PROVIDE SUPPLIES/SERVICES IS INSUFFICIENT. 05 December 2020 LK - Operational Logistics Planning and Support Programme 38

Annex A – Performance Bond Template Annex B – Questions and Answers Template Documents: • Part 0 – Invitation Letter • Part I – Bidding Instructions & Administrative Requirements • Part II – Draft Contract • Part III – Statement of Work • Part IV – Instructions to Contractors on Deployed Ops • Exhibit I Part 1 – Financial Proposal Form • Exhibit I Part 2 – Priced Bill of Services • Exhibit II – Contractual Compliance Form • Exhibit III – Technical Proposal Instructions • Exhibit IV – RFP Response Form • Exhibit V – Bidders Conference Response Form • Exhibit VI – Past Performance • Annex A – Performance Bond Template • Annex B – Questions and Answers Template 05 December 2020 LK - Operational Logistics Planning and Support Programme 39

Annex A and Annex B ANNEX A -Compliance with the Performance Bond requirement in Exhibit II (Contractual Compliance Form) is required. -In case your company will be selected for contract award, NSPA shall request a Performance Bond issued by a primary bank acceptable to NSPA. ANNEX B -Template must be used to submit questions. -Question and Answer closing date is 24 -JUL-2020 05 December 2020 LK - Operational Logistics Planning and Support Programme 40

Summary • Ensure that all RFP instructions are followed carefully and note deadlines • Monitor e. Portal regularly for updates • RFP related questions must be submitted to the Contracting Officer, in writing, by the deadline -- when in doubt, ASK! • Ensure that all SOW requirements are addressed thoroughly and clearly in proposal • Thoroughly review Draft Contract • Thoroughly review Notes in Priced Bill of Services • Properly complete the Priced Bill of Services and include sufficient cost breakdown data, if required • Past Performance information must be provided and will be evaluated SUBMIT YOUR PROPOSAL ON TIME! 05 December 2020 LK - Operational Logistics Planning and Support Programme 41

Questions? 05 December 2020 LK - Operational Logistics Planning and Support Programme 42