Bid Clarification Meeting Norwegian Rakhine Fund Expansion of

Bid Clarification Meeting Norwegian Rakhine Fund- Expansion of Sittwe General Hospital Construction of Staff Accommodation buildings

Agenda 1. Purpose of Bid clarification meeting 2. Project Background information 2. 1 Introduction 2. 2 Location map, Prototype view and Floor Plan 2. 3 Project scope 3. 4. 5. 6. 7. 8. 9. Contents of bidding documents Bidding Instruction Bid submission Bid returnable documents Bid Evaluation and award Contract Data General Note PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

1. Purpose of bid clarification meeting 1. To provide background information about the project 2. To give opportunity for Bidders to clarify any issues of concern 3. To disseminate some important information about the bidding documents 4. To advise bidders to submit substantially responsive bids Note: Online participation to bid clarification meeting is “ Applicable” PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 1: Introduction Title: Norwegian Rakhine Fund- Expansion of Sittwe General Hospital Construction of Senior Staff Accommodation, Sittwe General Hospital ❑Parties Involved: MOHS / NRF / UNOPS ❑Donor: Norway • Objective: Sittwe General Hospital is able to attract and retain Increased number of health care providers through access to resilient staff accommodation Activity: Construction of Senior Staff Accommodation: Lot-1 Building No. 1, 2, Utilities Lot-2 Building No. 3, 4 & 5 Lot-3 Building No. 6, 7 & 8 Lot-4 Building No. 9 & 10 PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 2: Location map, prototype view and floor plan PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 2: Location map, Prototype view and Floor Plan PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 2: Location map, prototype view and floor plan PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 2: Location map, prototype view and floor plan PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 2: Location map, prototype view and floor plan PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 3: Project Scope PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

2. Project Background Information 2. 3: Project Scope PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

2. Project Background Information 2. 3: Project Scope ❖ All works should be compliant with the descriptions in the technical Specifications and Bills of Quantity to meet the following main completion status. ❖ Contractor should get all required permission and approval from the related government authorities such as approval from the department of development Affairs etc. prior to the mobilization of the site. ❖ Mobilization, to include, but not limited to establishment and maintain of the temporary site offices for contractor including enclosed separated office space for the UNOPS Engineers with basic furniture (One table, 2 chairs with filing cabinet, lighting and fan) throughout the construction period and dismantling them after the substantial completion of work. ❖ Topographic survey of the sites; foundation investigation and soil testing including preparation of geotechnical reports for each site before commencement of the construction work. ❖ Footing-Casting using reinforced concrete as detailed on drawing ❖ Slab-Casting using reinforced concrete to receive the cement sand screed with smooth finish and detailed in specification & drawings ❖ Wall-Using burned bricks or concrete cement block to receive the sand cement render with smooth finish as detailed on specification, drawings & Bo. Q. ❖ Roof-Supply and fixing of well treated steel for the roof and followed by 0. 45 mm thick pre-painted long span rib type G. I. roofing with related accessories as detailed on specification, drawings & Bo. Q. ❖ Doors and Windows-Supply and fixing of Doors/Windows units made of Hard Rigid Steel or steel as detailed in specification, drawings & Bo. Q comprising of required approved Door/Windows hardware and painting to receive the Engineer’s Approval. ❖ Finishes-Floor screeding , tiling, rendering and followed by required painting as detailed in specification, drawings and Bo. Q. ❖ Water and Sanitary: Tube well, Overhead tank with ground water storage tank and water distribution network in Lot 1 only. Bio Septic tanks including grey and black water discharge system. ❖ Electrical System: Transformer, Main Incoming Cable laying and termination in Lot 1 only. Panels and Distribution Boards installation, and Internal wires and Fittings installation. PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

2. Project Background Information 2. 3: Project Scope Sustainability: ❖ Social and Environment- Follow UNOPS project Social and Environmental Plan ❖ Health and Safety- Follow UNOPS H&S Plan. Including COVID-19 prevention ❖ Quality Control and Quality Assurance- contactor to prepare QC plan and follow UNOPS QA Plan ❖ Gender- Encouraging employment of women – at least up to 30% of the total work force ❖ On Job Training of local contractors and local labourers will be provided by UNOPS PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

3. Contents of Bidding Document 1. 2. 3. 4. Invitation Letter Section I - Instruction to Bidders Section II - Evaluation method & Criteria Section III - Returnable Bid Schedule (Note: make sure that all the returnable are completed and uploaded) 5. Section IV Construction Contract 1. General Conditions 2. Schedules ❑ Annex 1: Specification ❑ Annex 2: Drawings ❑ Annex 3: Bill of Quantities ❑ Annex 4: Social & Environmental Management plan ❑ Annex 5: Health and Safety plan ❑ Annex 6 -Implementation Plan ❑Annex 7 - Managing COVID-19 risks on UNOPS construction sites PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

4. Bidding Instructions ▪ Bid Submission: Only through e-sourcing( through UNGM) ▪ Clarification meeting: held online through Google Meet/Hangouts. (For those contractors that cannot handle virtual meetings, will send by email a presentation and open a channel for raising questions and give answers) ▪ Site Inspection: Not Applicable ( provide the topo survey, pictures and any aerial view for the contractors to understand the context) ▪ Bid currency: USD (United State Dollars) ▪ Deadline Clarification of Bidding documents: 1 June 2020 (12: 00 PM) PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

4. Bidding Instruction continuous ▪ Bid validity: 90 days ▪ Bid Security: Not Applicable ▪ Bid Returnable: All has to be completed and uploaded ▪ This ITBs Contain: -ITB/2020/14844 Construction of Senior Staff Accommodation ● Lot-1 Building No. 1, 2, Facilities ● Lot-2 Building No. 3, 4&5 ● Lot-3 Building No. 6, 7&8 ● Lot-4 Building No. 9&10 ● A Bidder may bid for more than one lot ● Technical and financial evaluation will be carried out on a lot-by-lot basis. ● maximum 2 (two) lots will be awarded depending on the technical and financial capacity of the bidder. PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

5. Bid Submission ▪ Submission: Through e-sourcing (no personal/email/electronic delivery) ▪ Bid closing date: 4 June 2020 (15: 00 hrs) ▪ Bid opening date: Same as Closing date, 15: 00 hrs, Yangon time, Myanmar. ▪ Public Opening : Public bid opening will not be held PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents SCHEDULE 1 Form of Bid SCHEDULE 2 Bid Security(Not Applicable) SCHEDULE 3 Bidder’s Details SCHEDULE 4 Bill of Quantities SCHEDULE 5 Preliminary Programmes SCHEDULE 6 Project Team and Organizational Structure SCHEDULE 7 Insurances SCHEDULE 8 Capacities, Experience, Work in Hand Completed SCHEDULE 9 Works Management System SCHEDULE 10 Proposed Subcontractors and Suppliers SCHEDULE 11 Outline Statement of Proposed Methods SCHEDULE 12 Declaration SCHEDULE 13 Conflicts of Interest SCHEDULE 14 Dispute Details SCHEDULE 15 Addenda to ITB PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents cont’d-Sample PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents cont’d Schedule 5 must include narrative and proposed schedule of works

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d Example of personnel distribution Team Lot 1: Kyaw Hlaing Khaing Nilar Team Lot 2: Kyaw Hlaing Khaing Nilar Team Lot 3: Maw Myint Soe Nang

6. Bid Returnable documents Cont’d Example of personnel distribution Team Lot 1: Kyaw Hlaing Khaing Nilar Team Lot 2: Kyaw Hlaing Khaing Nilar Team Lot 3: Kyaw Hlaing Khaing Nilar

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable Documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

6. Bid Returnable documents Cont’d PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

7. Bid Evaluation and Award ❑ Preliminary Examination: UNOPS may reject or exclude bids that : ▪ Does not comply with the ITB requirements such as ▪ Bid acknowledgement and Bid Submission forms not filled & Submitted ▪ Non eligible Bidders ▪ are incomplete, frivolous, ▪ contain material deviation or reservation to the terms of contract ❑ Final Evaluation: Two step procedure: ▪ 1 st Step: Technical compliance - “pass and fail” method will be used against each criteria ▪ ▪ The bidder has to pass all requirements 2 nd step: Financial Evaluation - Bids found to be technically compliant will be evaluated further on ▪ Price and value for money ▪ Analyzing all relevant cost ▪ Risks and benefits of each bid PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

8. Contract Data ▪ Contract time – 12 months for work completion for Each Lots ▪ Commence of works within - The date of execution of the Contract. Subject to the lockdown imposed by the Myanmar government during the COVID-19 emergency. ▪ Bank Guarantee for Performance - Shall be provided equal to 10% of the Contract Price within 14 days of exchange of contract. ▪ Price adjustment is not allowed in this contract ▪ No advance payment will be given to contractor ▪ Contractors shall submit work plan, staffing & material plan, and cash flow ▪ Contractors are advised to read the contract documents properly before committing in to the work PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

9. General Notes Make sure that: ▪ All the returnable shall be filled properly and submitted by the bidder ▪ All the evaluation criteria are adequately addressed ▪ The Returnable Bid Schedule should be completed for each Lots separately ▪ The clarification on telephone will not be answered (clarification should be through e-sourcing) ▪ The BOQ must include the necessary provisions to begin works in the rainy season. ▪ COVID-19 preventive measures are budgeted PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

9. General Notes ▪ The ITB documents will not be dispatched in hard copies and USB stick after the pre-bid meeting. • This opportunity was posted online on UNGM websites as per the following link: • https: //www. ungm. org/Public/Notice/108478 ▪ United Nations Global Marketplace (UNGM) : To register go to www. ungm. org, click on “REGISTER NOW” or on Registration drop down and select “Register as Supplier”. PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.

Thank you & GOOD LUCK!! PRE BID MEETING- Norwegian Rakhine Fund, Expansion of Sittwe General Hospital.