Best practice in Higher Education Applying for an

Best practice in Higher Education Applying for an Internship in NSW for 2020

Who is HETI? The Health Education and Training Institute (HETI) is a Statutory Health Corporation HETI pursues excellence in health education and training and workforce capability to improve the health of patients and the working lives of NSW health staff Competent authority for the NSW Ministry of Health and Australian Health Practitioner Regulatory Agency (AHPRA)

Roles and responsibilities NSW Ministry of Health – policy Health Education and Training Institute (HETI) – manage recruitment Local Health District – employer Australian Health Practitioners Regulatory Agency (AHPRA) – registration with Medical Board of Australia

Intern numbers Øover 1500 applications processed for 2019 Ø 1024 positions in NSW for 2019

NSW Health Priority List for 2020 Intern Recruitment Priority 1 Definition Medical graduates of NSW universities who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place and Domestic Full Fee paying). This priority category is guaranteed an intern position in NSW. 2 Medical graduates of interstate or New Zealand universities who completed Year 12 studies in NSW who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place, Domestic Full Fee paying or NZ equivalent). 3 Medical graduates of interstate or New Zealand universities who completed Year 12 studies outside of NSW who are Australian/New Zealand citizens or Australian permanent residents (Commonwealth Supported Place, Domestic Full Fee paying or NZ equivalent). 4 Medical graduates of NSW universities who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work. 5 Medical graduates of interstate or New Zealand universities who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work in Australia. 6 Medical graduates of Australian Medical Council accredited universities with campuses that are located outside of Australia or New Zealand who are not Australian/New Zealand citizens or Australian permanent residents and who hold a visa that allows them to work or are able to obtain a visa to work in Australia.

Key recruitment dates v Applications open 8 May 2019 v Applications close 7 June 2019 v Aboriginal Pathway offers made 15 July 2019 v Rural Preferential Recruitment offers made to category 1 & 2 applicants - 15 July 2019 v Regional offers made to Category 1 applicants - 15 July 2019 v Optimised offers made to Category 1 applicants – 17 July 2019

Prevocational training in NSW Ø Two years of on-the-job training in accredited and supervised positions Ø Training is undertaken in one of 15 prevocational training networks Ø Networks have range of clinical terms in hospitals, community facilities and some general practices Ø Trainees are offered a two year contract with a NSW Local Health District

Postgraduate Year 1 – PGY 1 Internship or PGY 1 is the first postgraduate year in an accredited and supervised position 3 core terms to be completed in: • • • Medicine Surgery Emergency medical care Satisfactory completion of 5 clinical terms Ø leads to full registration with Australian Health Practitioners Regulatory Agency (AHPRA)

Hospital Classifications Three term hospital • • Offers up to 3 terms per clinical year Rotate to another rural/regional/metropolitan training site in the network for 2 terms Five term hospital • • Offers up to 5 terms per clinical year You can expect one rural/regional/metropolitan rotation in the network every year

Online PTAP Application Access PTAP via HETI Medical Graduate Recruitment webpage - http: //www. heti. nsw. gov. au/nswinternship/ PTAP opens Monday 8 May 2019 Your application must be submitted by 5 pm on Friday 7 June 2019 to be eligible for a position in 2020 Late applications will not be accepted under any circumstances

Apply Online Prevocational Training Application Program (PTAP) Late applications will not be accepted under any circumstances http: //www. heti. nsw. gov. au/nswinternship/

Application Documents All documents must be certified by a registered Justice of the Peace and uploaded online to PTAP by the closing date HETI will check JP registration details on government registers Only applications with required information and payments verified by HETI will go on to the recruitment pathways

Four recruitment pathways v Aboriginal Medical Workforce Pathway v Rural Preferential Recruitment (merit based) v Direct Regional Allocation v Optimised Pathway

Aboriginal Medical Workforce Pathway

Aboriginal Medical Workforce Pathway National commitment to ‘close the gap’ in Aboriginal health outcomes and life expectancy Pathway available for Aboriginal medical graduates to be recruited to prevocational training network in NSW of first choice Applicants provide information to show where they have links with family, country, community, career options, mentor or good clinical experience during medical school

How do I apply? Indicate in PTAP that you will be applying for the Building Capacity of the Aboriginal Medical Workforce Program Upload additional documentation: • Aboriginal Medical Workforce Application Form • Proof of Aboriginality Refer to HETI Aboriginal Medical Workforce Pathway Recruitment webpage for application information http: //www. heti. nsw. gov. au/nswinternship/

Aboriginal Medical Workforce Pathway • A Committee reviews applications in early June • For 2019 clinical year 20 applicants applied, and 15 accepted positions • Offers will be made on the first day of national offer period one • Eligible applicants will receive one recruitment offer to their network or RPR hospital of first choice • You must accept or decline your offer via PTAP within 48 hours • Offers will be made by email from PTAP

Rural Preferential Recruitment Pathway (RPR)

Rural Preferential Recruitment (RPR) Aims to build a sustainable medical workforce in rural areas Rural patients have limited access to a range of health services and we have the challenge to achieve better and more equal health outcomes across the population, at a lower cost Pathway linking undergraduate training in rural areas to postgraduate medical training positions in rural areas

Rural Preferential Recruitment Pathway All medical graduates are eligible to apply through the RPR pathway. Offers however will be made as per the NSW Health priority list. Go to the RPR page on the HETI website for specific details http: //www. heti. nsw. gov. au/nswinternship/

Two step application process for RPR First step - Apply on PTAP http: //www. heti. nsw. gov. au/nswinternship/ Opens: Wednesday 8 May 2019 Closes: 5 pm Friday 7 June 2019 Second step - Apply online to each rural hospital at NSW Health jobs website: http: //www. health. nsw. gov. au/jmo/pages/default. aspx Complete a separate application for each hospital where you wish to apply Opens: Wednesday 8 May 2019 Closes: 5 pm Friday 7 June 2019

RPR hospitals • • Albury Hospital • Coffs Harbour Health Campus • • • Dubbo Base Hospital Broken Hill Hospital Lismore Base Hospital Manning Hospital • • • Orange Health Service • • • The Maitland Hospital Port Macquarie Base Hospital Tamworth Rural Referral Hospital The Tweed Hospital Wagga Hospital

Interviews Rural hospitals contact applicants for interview Interviews will be held: 24 June 2019 – 5 July 2019 Rural hospitals rank applicants in the JMO e. Recruit system Applicants rank the hospital in PTAP and on JMO e. Recruit system A preference matching process occurs

RPR Offers HETI makes offers to applicants on behalf of rural hospitals via PTAP RPR offers will be made by HETI from 15 July 2019 You must accept or decline your offer via PTAP within 48 hours If you are not offered a position with a rural hospital you are still eligible for a position via the Regional or Optimised pathways If you decline an offer from a rural hospital you are NOT eligible to gain other offer from HETI for the 2020 clinical year

Direct Regional Allocation Pathway

Who is eligible to apply for regional? Applicants that are Category/Priority 1 – 4 are eligible to apply through the Regional pathway If you preference any of the regional networks first (Network 2, 4, 7, 11, 12, 14 or 15) on your PTAP application you will be considered through the regional pathway Offers will be made as per the NSW Health priority list

Regional offers Direct Regional offers will be made on Monday 15 July 2019 via PTAP You must accept or decline your offer via PTAP within 48 hours If you are not offered a position with a Regional Network you are still eligible for a position via the Optimised pathway If you decline an offer from a rural hospital you are NOT eligible to gain other offer from HETI for the 2020 clinical year

Optimised Allocation Pathway

Who is eligible to apply for optimised? All medical graduates are able to apply through the Optimised pathway. Offers will be made as per the NSW Health priority list.

Allocation based on network preferences An algorithm is used to allocate applicants based on network preferences in PTAP The algorithm gives the best possible outcome for a large cohort to over 700 positions In 2019, approximately 79% of all Category/Priority 1 applicants received their first preference through one of the pathways The lowest preference offered was 14 th

How to apply Ø Apply online on PTAP via HETI website http: //www. heti. nsw. gov. au/nswinternship/ Ø Majority of positions through this pathway will be filled by Category 1 applicants

Optimised offer Optimised Allocation recruitment offers will commence Wednesday 17 July 2019 You will receive offers by email from HETI via PTAP You must accept or decline your offer via PTAP within 48 hours If you decline an offer from a rural hospital you are NOT eligible to gain other offer from HETI for the 2020 clinical year

Extenuating Circumstances The Health Education and Training Institute (HETI) recognises that some applicants seeking prevocational training in NSW have extenuating circumstances that exist at the time of application, or that develop after applications close, that may limit their ability to work in one or more of the 15 training networks in NSW. http: //www. heti. nsw. gov. au/nswinternship/

Extenuating Circumstances There is are criteria for consideration under extenuating circumstances which are: • Major health problems requiring frequent and ongoing highly specialised treatment only available in certain locations, and/or • Separation from a dependent during prevocational training that would have significant negative impacts on the functioning of the applicant and/or dependent • • Applicants need to apply for extenuating circumstances These applicants are reviewed by a committee who makes a decision on the outcome.

Extenuating Circumstances Download the policy and process document on the HETI Medical Graduate Recruitment webpage for application details http: //www. heti. nsw. gov. au/nswinternship/

The Nine Steps of Application

The Nine Steps of Application Step 1: Eligibility Step 2: Personal Information Step 3: Secondary Education Step 4: Applicant Types Step 5: Network Preferences Step 6: Questionnaire Step 7: Supporting Documentation Step 8: Payment Step 9: Review and submit

Step 1 – Eligibility Medical Graduate: • Final year medical students and graduates of universities in Australia and New Zealand that are accredited by the Australian Medical Council Work Eligibility: • Citizenship, Permanent Resident (PR), Current or expired Student Visa

Step 2 – Personal Information Your personal details need to be accurate, up to date, consistent across all documents and verifiable • HETI will communicate with you by email HETI will email status updates on your application • • • Pending, Incomplete, Verified, Rejected Allocation Offer Allocation Accepted or Allocation Declined

Step 3 – Education You MUST demonstrate your English Language competency in ONE of the four ways as detailed on the AHPRA website http: //www. ahpra. gov. au/Registration-Standards/Englishlanguage-skills. aspx You must provide all necessary evidence to the AHPRA when applying for your provisionally registration

Step 4– Applicant Types There are four applicant types: • Full Time • Joint • Job Share • Part-time

Step 5 – Network Preferences Select your prevocational training network preferences Order your preferences from 1 to 15 for all of the prevocational training networks in NSW Your order of network preferences in PTAP will determine where you want to work

Network Preferences

Step 6: Questionnaire Not mandatory Used by HETI to assist with analysis of NSW health workforce Match workforce with health care needs

Step 7: Supporting Documentation Mandatory for applicants: • Australian Citizenship or Residency Letter from your university confirming: • • • Medical school campus where degree was undertaken Medical Internship Placement Number (MIPN) Applicants commencement date and expected date of completion

Step 8: Payment Extenuating Circumstances administrative fee payment of $170 to HETI via BPAY

What are your choices? Accept Decline • • you will not be offered another position in NSW you can however apply again in a future year if you are still eligible

Remember If you do not Accept / Decline by close of round, HETI will Decline on your behalf. Check your emails and the HETI website Follow HETiintern on Twitter

Can you appeal? You cannot appeal your recruitment offer You may appeal a decision of the Extenuating Circumstance Committee For more information refer to the HETI website http: //www. heti. nsw. gov. au/nswinternship/

National Audit for Clinical Year 2020 What happens if you accept multiple offers? Applicants will be contacted by the National Audit Data Manager and will be given 48 hours to decide on keeping a single offer. Applicants that do not respond to the National Audit Data Manager by the allocated timeframe may have all offers, except for the first received (out of the current accepted offers), withdrawn by the relevant states/territories.

The Late Vacancy Management This process assists all states/territories to fill any vacancies that arise after the national close date on 15 November The LVM will run from 25 November 2019 until 20 March 2020 Applicants who have not yet been offered an intern position are eligible to be considered through the LVM The Process is coordinated by the National Data Manager Jurisdictions contact the audit office prior to making further offers during the LVM

Registration with AHPRA Ø You need to change from student registration Ø You cannot commence work without Provisional Registration

Provisional Registration • Obtaining provisional registration as a medical practitioner is your responsibility • Apply early through the AHPRA website from October • Make sure this is completed by December to be ready for commencement of internship in January • You do not need a have a job offer before you apply for provisional registration • Refer to the AHPRA website - www. ahpra. gov. au

Working with Children's Check Clearance • You will need to provide a Working with Children Check clearance number when you sign your contract. • You can obtain the clearance from the NSW Commission for Children and Young People at http: //www. kids. nsw. gov. au/

Our Team can • answer your questions by email or telephone cannot • • • discuss your application with friends or relatives discuss your recruitment offer with you accept late applications

For more information Visit HETI website: http: //www. heti. nsw. gov. au/nswinternship/ Talk to your University Liaison Officer Follow HETiintern on Twitter Or contact us: • Phone: (02) 9844 -6562 • Email: HETI-internship@health. nsw. gov. au