Best Practic es MSDS Accountabi lity Steps to

Best Practic es: MSDS & Accountabi lity Steps to Suc cess

Michigan Student Data System (MSDS) 0 MDE’s ONE SOURCE for student demographic and enrollment data; our single source of truth. 0 Fall collection is ending right now 0 Getting your information correct in the MSDS is CRITICAL for successful accountability. 0 We no longer allow schools/districts to change data in the BAA Secure Site. MSDS = VERY IMPORTANT!

Why MSDS? 0 Need clean data 0 Need data that is the same for all uses (federal reporting, state reporting, district reporting, accountability) 0 Collect once, use many times 0 Need a FAIR system for accountability, with the same rules applied equally to everyone

Steps to Success Getting to clean accountability Fall 2011 (specific information) General steps applicable to all collections

Step #1: Accurate MSDS collection 0 Step #1: Make your fall collection as accurate as possible 0 0 0 Find your MSDS authorized user and befriend them Clean and accurate UICs Accurate demographics Accurate enrollment Collection must be certified by 11/23/11. Student Record Maintenance can be submitted until 12/5/11 to make corrections (with an “as of” date of 10/28/11)

What is a PEPE? 0 Primary Education Providing Entity. 0 Entity that is primarily responsible for the student’s education—i. e. the entity we will hold accountable! 0 Determined by CEPI through business rules 0 When deciding which school “gets” a student for accountability, we now look ONLY at the PEPE 0 No FTE rule 0 Home school and nonpublic school students: must report with correct residency code 0 All public school students have a PEPE, regardless of FTE, and we will hold that PEPE accountable—even “part-time” students

Step #2: Tested Roster 0 Tested Roster opened on Tuesday, November 29 th and closes Monday, December 5 at 5 PM. 0 BE SURE YOU CHECK TESTED ROSTER! 0 Get your MSDS person and your instructional and assessment people together to review the Tested Roster data 0 Tested Roster is the first time you can see the demographic and enrollment information from MSDS alongside a list of who you tested.

Tested Roster: What to review? 0 All student answer documents. Missing documents must be reported at this time. 0 Accurate prohibited behavior and nonstandard accommodations flags are set. 0 MI-Access or MEAP-Access students are also reported as Special Education. 0 Note: MI-Access Tested Roster does not open until AFTER SRM closes; so you need to check your Students Expected to Test report to make sure all SWD designations are correct. 0 Out-of-level designation (also Students Expected to Test) 0 Student demographics (you may NOT appeal this at ANY OTHER TIME) 0 Enrollment (need to submit “move” requests)

Step #3: Students Expected to Test 0 The Students Expected to Test report will opened on Tuesday, November 29 th 0 BE SURE TO CHECK THE STUDENTS EXPECTED TO TEST REPORT! 0 This report tells you every student for whom you are accountable for participation. 0 Review this report VERY CAREFULLY. 0 MI-Access students: This report is the only place you can view demographics, enrollment, and grade level prior to the close of the SRM window. Make sure you review all data on MI-Access students and make necessary updates.

Expected to Test: What to review? 0 Reflects a complete list of all enrolled students at each PEPE (FTE no longer matters); verify this information. 0 Are all new students included in this list? 0 Are there any students who you believe exited showing on this list? If so, MSDS SRM is needed. 0 Correct demographics? 0 Combine students showing on multiple rows (UIC problem) 0 Tested but not enrolled: need an SRM record 0 MI-Access students: demographics, enrollment, exit and grade level.

Step #4: Corrections in the MSDS 0 You will have from November 29 th to December 5 th to review Tested Roster and Students Expected to Test. 0 If you notice errors in: 0 Enrollment information 0 Demographics 0 You MUST correct these errors using Student Record Maintenance (SRM) in the MSDS by December 5, 2011 at 5: 00 OPM (with an “as of” date of 10/28/11)

Step #5: Students Not Tested 0 This window opens in early January; it is a time to submit reasons why a student did not test. 0 NOTE: There a very limited number of valid reasons for a student to be exempted from the participation calculation. 0 “If it moves, test it” is a better strategy 0 SNT is not a time to fix errors with enrollment or demographics; must be done during Tested Roster/Students Expected to Test.

A few key enhancements 0 Special Education: all SWD students need the special education component submitted for them; this does NOT have to be submitted by the PEPE 0 LEP: once a student is determined to be LEP eligible, they remain LEP-eligible until (and only when) they are exited because they obtained proficiency. 0 Make sure that students are reported in each collection as LEP. 0 Fall collection—need to re-report students as LEP unless they were exited. 0 Consolidated collection this year

General Comments 0 We are producing a guide to the MSDS and Accountability, to help with this reporting. 0 Create coordination between data and instructional staff, in order to ensure accuracy. 0 Timelines are FIRM. Be mindful of them! Fair accountability means the same standards and rules applied equally to everyone. 0 Read the emails from BAA 0 Feel free to contact us with questions or concerns.

MI School Data Portal www. mischooldata. org