Best GSBPM practices Israel Central Bureau of Statistics

Best GSBPM practices, Israel Central Bureau of Statistics Battia ATTALI, Elena DROR MEDSTAT IV, Training course on “Generic Statistical Business Process Model (GSBPM)” From 25 to 27 July 2017 – Rome, Italy

GSBPM Initial Awareness phase at ICBS 2014 – 2016 �EU-Israel 2014) Twinning project with Denmark (2013 - � GSBPM introduced � Experimental mapping of statistical processes (GSBPM phase level) � Recommendation: � GSBPM is to be used together with SIMS for statistical metadata � Workshop of the Modernisation Committee on Standards (2015): International Collaboration for Standards-Based Modernisation � Workgroup on a Modernisation Maturity Model and Roadmap for Implementing Modernstats Standards

GSBPM Pre-Implementation phase 2016 - 2017 � Within a large Quality component of the 2 nd EU-Israel Twinning Project with Denmark (2016 -2018) Translation of GSBPM into Hebrew � Pilot Quality audit review of 5 statistical processes using GSBPM � Adoption of a quality assessment procedure for ICBS � 1. 2. GSBPM model used to conduct quality audit reviews GSBPM model of the statistical process produced/revised � Use of GSBPM model as management tool in the planning of the upcoming census � GSBPM role in the work of the Committee for the review of Surveys costs � GSBPM role in the work of the Committee for the Reform of Incentive Pay

GSBPM in ICBS Quality Assessment procedure Questionnaire based on Co. P (& QAF) Review process based on GSBPM model Incl. review of Quality reports Incl. Quality reports on statistics Map/review of the GSBPM sub -processes

GSBPM – a management tool for upcoming census � The model was used to ensure coverage of all subprocesses in phases: Specify Needs, Design and Build � The model will be used to build the overall work plan for the census, including all units involved and needed resources – procurement and staff � The model will be used as a reference model in monitoring the progress of the work done by all units in all sub-process for next phases: Collect, Process, Analyze, Disseminate, Evaluate

GSBPM role in the work of the Committee for the Review of Surveys costs The problem Our surveys are expensive – not affordable by most ministries: the main cost is staff work-hours � Is it a problem of quality requirements, adequacy of work processes or efficiency? � The idea � Characterize the involvement of all units in surveys design and implementation, (all phases) and calculate associated costs Units involved in ICBS: Subject unit, Budget unit, IT Dept. , Survey unit, Methods Dept. , Accounting unit, Quality management Dept. � Distinguish between business and social surveys, new/ periodic/ one-time surveys, CATI/ CAPI/ CAWI surveys � For each sub-process: Who, What, When, Where, Why �

GSBPM role in the work of the Committee for the Reform of Incentive Pay (I) The problem � ICBS unit managers formulate quarterly work-plans and outputs, and quarterly evaluate and report their achievements � Staff is rewarded with incentive pay, while a central QA unit is in charge of monitoring and reviews � Subject units are particularly difficult to monitor – there is no standard description of production (sub)-processes The idea � Use GSBPM phases to describe quarterly work-plans and outputs of statistical processes conducted by subject units � Subject units will be encouraged to map their work to GSBPM � QA reviews will use the subject units mapping of

GSBPM role in the work of the Committee for the Reform of Incentive Pay (II) Some open issues � Content issues � Should we define a template for describing phases ? – e. g. process description, input, output, quality/metadata management activities, other units involved… � Integration of sub-process descriptions with instructions to workers? � Would actual (input and) output be linked to quarterly documentation? � Work plan coordination issues � In case one unit depends on the input provided by another unit, how to ensure the input has been defined as an output in the other unit work plan? � How to integrate the work done by different (support) units (IT, surveys, Methods, Dissemination, GIS etc. ) in phases and subprocesses description?

General Integration issues How to integrate the different modernization activities into one initiative … … from the point of view of subject units

Background: Many modernisation projects initiated at ICBS between 2015 -2017 � Within ICBS Adoption of COP and QAF by ICBS � Adoption of SIMS for statistical documentation - application developed, staff trained, pilot conducted and first implementation round � Staff, steering committee and task force appointed for Metadata work � New department created for Statistical Quality Management (1. 5 staff) � A roadmap established for the creation of the Israeli NSS � (Growing) Steering Committee on Quality, Metadata and Coordination (Statistical quality, Total Quality, Dissemination, Statistical coordination, Metadata management etc) � � International � CSPA activities: Workshop on Modernisation of statistical production, (2015 -2016), Eurostat Workshop on Implementing the Common Statistical Production Architecture (2017)

Need to integrate and harmonize “stove-pipes” - for subject units benefit Quality Micro- SDMX a Quality documen GSBPM data sets GSBPM Assurance -tationin in Process –Micro. Data Process Subject of of website, documen structure data sets website, documen structure and statistical Int’l orgs, -tation Metadat processes Int’l Review of Review quality of SIMS reports SIMS Process audit Review review by by by GSBPM Process mapping with GSBPM Quality SIMS reports for each subject in in website Process metadata Paradata SDMX Work plans In In Dissemi -nation In In Website VS VS organizational units SDDS+. . . Costs Micro database PUF Researc hh datasets Metadat aa management SIMS docume SIMS ntation for each statistic process s & stat. process Concept s Variable s Classifications Surveys Crosscutting Crosssubjects cutting subjects

Need for integration and harmonization of “stove-pipes” - for subject units benefit Quality Micro- SDMX a Quality documen GSBPM data sets GSBPM Assurance -tationin in Process –Micro. Data Process Subject of of website, documen structure data sets website, documen structure and statistical Int’l orgs, -tation Metadat processes Int’l Review of Review quality of SIMS reports. SIMS Process audit Review review by by by GSBPM Process mapping with GSBPM Quality SIMS reports for each subject in in website Process metadata Paradata SDMX Work plans In In Dissemi -nation In In Website VS VS organizational units SDDS+. . . Costs Micro database PUF Researc hh datasets Metadat aa management SIMS docume SIMS ntation for each statistic process s & stat. process Concept s Variable s Classifications Surveys Crosscutting Crosssubjects cutting subjects

Need for integration and harmonization of “stove-pipes” - for subject units benefit Quality Micro- SDMX a Quality documen GSBPM data sets GSBPM Assurance -tationin in Process –Micro. Data Process Subject of of website, documen structure data sets website, documen structure and statistical Int’l orgs, -tation Metadat processes Int’l Review of Review quality of SIMS reports. SIMS Process audit Review review by by by GSBPM Process mapping with GSBPM Quality SIMS reports for each subject in in website Process metadata Paradata SDMX Work plans In In Dissemi -nation In In Website VS VS organizational units SDDS+. . . Costs Micro database PUF Researc hh datasets Metadat aa management Example of Integrated Roadmap SIMS docume SIMS ntation for each statistic process s & stat. process Set ICBS fundamental units of reference: Concepts, Variables, Classifications Statistical processes and micro-datasets for dissemination purposes, Surveys … Concept s Variable s Classifications Surveys Crosscutting Crosssubjects cutting subjects Map statistical processes to SIMS reports, output datasets, organizational units and subject structure, Build partial SIMS - incl. Concepts glossary Map stat. processes to GSBPM phases ….

The GAMSO Integration challenge Organi -zation Level Statistica l process Level

ICBS top-management meeting room

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