Berkhamsted Lawn Tennis and Squash Rackets Club th
Berkhamsted Lawn Tennis and Squash Rackets Club th 39 AGM Sunday 8 February 2015 1
Apologies �Lucy Carmody �Richard Carr �Peter Cracknell �Anyone 2 else?
Agenda � Receive/approve/adopt the minutes of 38 th AGM � � � � � held 2 -Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 3
Minutes of last year’s AGM �The Club must apologise for the late posting of last year’s AGM minutes �Receive/approve/adopt the minutes of 38 th AGM held 2 Feb 2014 �Trust everyone has read the minutes posted on the web site! �Can we vote on accuracy of last year’s AGM minutes please? 4
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 5
Matters arising - 2014 AGM � Tennis member survey – not done? DW? � Smelly toilets – changing/toilet upgrade � Junior numbers down – recovery in 2014 - flyer issued to junior squads, highlighted benefits of joining the Club - resulted in approx. 40 new members � Use members to quote on work – we did this � Inadequate car parking and big puddle on Broadwater – more later! � Unruly children on a Friday – MS to investigate � Proxy voting – Wal Mackey proposal � Lack of court availability on a Tuesday – MS to follow up outside meeting with Mike Main 6
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 7
Passing away…. . � Mike Main passed away last September � Early 1980’s Club Treasurer and retained keen eye on the Club accounts when he moved to the "back benches" � Elected as Club Vice-Chairman in 1983 � Club Chairman in 1985 after John Crowhurst � Succeeded by Frank Glasspool following year � Howard Pountney passed away last November at the ripe old age of 101 8
Welcome � Graham and Claire Garlick took over the Bar franchise 14 July 2014 from Bob and Carol Warren � After an initial 6 month “settling in” period I am pleased to announce the Club has commenced negotiation on a two year rolling contract with Isalie � Thanks to Bob and Carol for the previous 5 years! 9
Club Finances �Club finances stable �Profit stable at £ 10, 000 to £ 15, 000 �Operating Cash Flow around £ 80, 000 �Annual Cash Flow healthy �Sinking Funds exhausted/end of initial cycle �Scope to spend up to £ 50, 000 a year on new projects Formal thank you to Phil for his excellent work as Club Treasurer 10
Club Debt �After spending £ 2, 000 over last 15 years on capital projects, Club debt at 31 -March-2015 will be £ 89, 100: � Barclays £ 16, 600 repaying at £ 9, 000 a year = 2016 � Interest free LTA loan of £ 72, 500 repaying £ 12, 600 a year = 2020 � BSGA = £ 0 11
Club Debt £k 350 300 250 200 ITC Debt 150 100 31/3/15 50 2021 2019 2017 2015 2013 2011 2009 2007 2005 2003 2001 0
What Council did in last 12 months…. . �Redecoration March 2014 - £ 1, 850 � Lounge, bar, changing room corridor, Centenary Room �Tennis court light replacement - £ 4, 500 �Squash court maintenance (2 and 5) £ 1, 400 �New patio furniture - £ 1, 200 + £ 100 cushion storage �Table Tennis table - £ 649 �Pool table � Revenue 13 split 60: 40 so our share to date = £ 91
What Council did in last 12 months…. . �Upgrade £ 7, 900 Millennium shed storage area - Including fencing, new shed, racking, lean-to, extended base, solar lighting � Capitalised over 10 years � “Little Wonder” pro vacuum - £ 2, 500 �New high tower - £ 1, 700 � � This follows up the potential purchase of Scissor Lift mentioned last year �Sauna re-vamp - £ 600 � New heater unit fitted, new light + benches and floor upgraded �Changing 14 room upgrade - £ 38, 000
Changing Room / Toilet upgrade Original contractor pulled out at last minute � New quote obtained was £ 40, 000 � � � Nick Brown (Project Manager) negotiated back to £ 32, 000 – same as previous quote Council had approved This was using the existing fixtures/fittings as possible Additional soak-away, gulley and drain issues � Tried to put back the shower valve, caps and fittings found that they were so badly worn, lime scale etc. � � � if we put them back their life span would be minimal Found a leak in the shower wall � loosing 4 litres of water a day – hence tiles drying! Replacement hand driers not in original budget � As with any project a snagging list needs to be gone through so negative feedback unfortunate � � 15 Members should know that Club has paid no money to date!
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Broadwater � Discussions � going on since March 2014 Dacorum Council and Berkhamsted Town Council � Quotes obtained by BLT&SRC Bestco (March 14) � BLT&SRC portion £ 20, 288 +VAT= £ 24, 357 � BSGA element £ 15, 660 +VAT=£ 18, 792 � DBC corner section came out as £ 6, 466 +VAT=£ 7, 759 � Tchubb – patching only (April 14) � BLT&SRC portion £ 7, 465+VAT= £ 8, 958 � BSGA element £ 3, 650+VAT=£ 4, 380 � DBC corner section came out as £ 1, 650+VAT=£ 1, 950 for the road another £ 2, 200+VAT= £ 2, 640 for a new ringed soak away giving a total of £ 4, 590 � 17
Broadwater � Meeting with DBC contractor Ringway (Nov 14) resulted in quote; � BLT&SRC � BSGA � DBC – – – � Town Council � 2014 £ 20, 597 £ 32, 041 £ 9, 154 £ 7, 781 - Club spent £ 1, 000 on bitumen to patch Broadwater �The issue of Broadwater still ongoing with no resolution in sight 18
Something must be going right. . � BLT&SRC awarded “Gold status” by ESR on 18 June – excellent news! � Working towards Tennismark � Replaced 19 the old “Clubmark”
Membership (as of 31 Jan) 2010 2011 2012 2013 53 41 42 43 Junior Full 96 87 113 132 Junior Tennis 31 34 36 36 Junior Squash 115 119 120 U 10 Tennis & Squash 119 299 277 310 331 74 General 360 Senior Tennis 216 Senior Squash Students + Temporary 25 53 Social 82 342 221 22 71 84 336 223 16 51 84 369 237 19 45 1027 1015 1020 1085 Grand Total 20 2014 2015 30 48 121 95 38 50 99 111 288 304 89 372 225 12 42 86 371 226 11 56 1028 1054 Membership numbers up 40% 1993 -2015
Mike Young � After 50 years of continued membership and reaching the ripe old age of ## Club Council voted unanimously to give Mike free membership of the Club for as long as he wishes! � Congratulations Mike!!! 21
Team of the Year �U 19 National Champions !!! � Angus Gillams, Laurence Green, Hasnaat Farooqi, Amy Jones and Chloe Spratt � Mention should also to Alex Noakes, Joe Yerrell and Grace Gear who helped the team get to the final but were unable to make the finals weekend � Many thanks to Adam Fuller for all his efforts in coaching the excellent set of youngsters � And 22 congratulations on the birth of baby
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Member of the Year � Reward for outstanding contribution to the Club over past year � Engraved silver plate and one year free Club membership 24
Member of the Year 2014 Andrew Bryson 25
What next? - Tennis Section � SHORT � TERM Resurface courts 1/2/3 � MEDIUM TERM Repaint ITC courts � Some form of gym provision � Hitting wall � Mini tennis court � Research implement LED floodlighting � � LONG TERM Dome / Bubble over courts 1/2/3 or 10/11/12 � Resurface courts 7/8/9 � Floodlighting upgrade � Extend ITC over 6 A � 26
What next? - Squash/Racketball � SHORT TERM New floor and walls on court 4 � Revamp club tournaments including creating cups and new honours boards � � MEDIUM TERM Some form of gym provision � Research & implement LED lights � Improvements to squash court balcony � � LONG TERM Create new exhibition court � Improve seating behind existing court 1 � Convert courts 3 -6 into glass backs � Run a PSL team � 27
What next? - Club � Lounge � Introduce sound dampening/attenuation panels to absorb sound and reduce noise resonance � Kitchen/Bar � Redesign kitchen, build a link between bar and kitchen so food/drinks can be served by one person � Bar Cellar � Fix floor, redecorate walls/ceiling � One area of the Clubhouse that remains as it was prior to 1999 redevelopment! 28
What’s Next? - Club �Car parking/Canal Fields �Canal Fields more heavily used due to changes at Waitrose increases load on road surface �Day is approaching when charges will be applied to Canal Fields �Impact on Club members’ car park – Club will need more car park space �Broadwater �Pete keeps patching but road surface degrading day by day 29
In conclusion…… �The Club is in a healthy position to continue as one of the country’s top pre-eminent member owned Clubs �As Dave says in his tennis report; �We have a fantastic Club with easily some of the best facilities in the country �Let’s all get behind the Club, enjoy our facilities and enjoy our tennis!!! �Confident that 2015 will be another great year for BLT&SRC 30
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 31
Squash report �James Deacon / Mark Shattock (Racketball & Squash Chairmen) �Adam Fuller (Head Coach) �Andrew Bryson (Press/Communications) �Stuart Harbron �Gill Trimmer �Richard Bayliss 32
Tennis report �Dave Walden (Chairman) �Phil Trimmer (Treasurer) �Tracey Mackey (Fixtures Secretary) �Tyrell Diaz Stevens �Hugo Allen �Vicky Pudney �Chris Stringer �Ollie Culwick �Anna Popescu �Matt Holden �Jackie Gregory �Ray Pitman �Members are reminded to opt into the Wimbledon ballot 33
Social report �Graham Langford (Chair) �Phil Trimmer �Kathy Ridges �Hugo Allen �Claire & Graham Garlick (from � Bob & Carol Warren (to July 2014) � Committee aims to provide a variety of events for members and support is appreciated � If there is something that you would like Club to put on, please speak to Committee members… or even better, why not join the committee? 34
Manager/Office report �Susannah Crowther �Vicky Pudney �Peter Littlejohn (Manager) (Assist Manager) (Groundsman) �Cleaning contract with Aztec Cleaning was terminated; replaced by Ashley Cleaning � standard of cleaning continues to be an issue cleaning company continues to be monitored �Wimbledon Process: LTA rolled out a new procedure for Wimbledon Draw � more automated from LTA perspective but required more Club admin 35
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 36
Future Projects – The History �“Blue sky thinking” at Council �External professional advice sought �Multiple ideas proposed �Council review �Costing's and further advice sought 37
Future Projects – The Project �Create a gym area �Use a squash court (2 level) �Build a new squash court 38
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Future Projects – The Costs �Approx. £ 320, 000 �Grants to be sought �Gym area roughly same size of HFC proposal �Additional benefit of new show court for squash 44
Future Projects – What Next? �Setup working party �Consult with membership �Solidify proposals and cost �Discussion, consultation and vote 45
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 46
BLT&SRC SUMMARY FINANCIALS 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 Act. F’cast OPERATING PROFIT/(LOSS) (32) 1 15 9 1 1 8 13 38 69 85 82 76 79 82 80 NET CASH FLOW (after capital and financing) (32) 65 50 (18) 17 (17) 43 14 CASH BAL. 31/3 (exc. SF) NB Sub. prepays 1 66 116 98 115 98 141 155 33 79 109 111 121 114 120 NB SF Bal 13 26 44 73 0 5 24 OPERATING CASH FLOW 62
COST CENTRE SUMMARY 13/14 ITC £K TENNIS SQUASH O’HEAD CLUB (inc. ITC) Revenue 45 180 70 Operating Costs (22) (51) Op Cash Flow 23 129 54 Depreciation (25) (37) (3) 92 51 Contrib. to OH (2) 9 (16) 259 (67) 9 192 (40) 9 Overheads : Op. Cash 152 (112) (32) : NCI + Int. Alloc. OH 60/40 (82) (53) Bottom Line 10 (2) 0 0 8
2013/14 Accounts VOTE 49
2014/15 Major P+L Changes (Est. Jan 15) Subs ITC Court Fees Catering Income Total Income £K Fuel costs: rate increases solar thermal gains Depreciation Sky/BT TV switch savings Bar/Lounge/Patio Improvements Insurance Administration Base (3. 0) (2. 0) (1. 0) (6. 0) (1. 0) 1. 0 7. 0 5. 0 (2. 0) 2. 0 (1. 0) Total Expenditure Total change vs 2013/14 Operating Profit for 2014/15 11. 0 5. 0 13. 0
ONE-OFF R+M COSTS 2014/15 £k Tennis Lamps Replacement Fencing Lounge Radiator Revamp Tennis Court Vac. Cleaner Tower for Lamp Replacement Skip Hire Bar Glass-washer + Glasses Squash Court Maintenance (Cts 2, 5) Road repairs/bitumen Gutters Sauna Total 4. 5 3. 3 2. 5 1. 7 1. 8 1. 7 1. 4 1. 0 0. 6 21. 6
Capital spending in 2014/15 (Jan 15) £k Changing Rooms/Toilets Canal Fields entrance – new fencing and shed Total 38. 0 7. 9 45. 9
BLT&SRC SOLAR ENERGY PROJECTS 1. SOLAR PV PANELS � � � commissioned on 3/12/11 at cost of £ 22. 9 k current annual cash savings c. £ 5. 9 k (income £ 5. 0 k) already recovered close to 75% of capital/payback c. 4 years 2. SOLAR THERMAL + NEW BOILER � � � commissioned 29/06/13 at cost of £ 18. 8 k current annual cash savings c. £ 1. 9 k (income £ 1. 0 k) payback likely in c. 8 years 3. COMBINED FINANCIAL EFFECTS � total capital cost £ 41. 7 k cumulative operating cash gains now c. £ 21 k current annual cash operating gains c. £ 8 k (income c. £ 6 k) - rising with fuel costs and effect of inflation on FIT and RHI payments � �
£k BLT&SRC Fuel Costs 2001 -2015 6 th Sq +B/L ITC
2015 -16 Major P+L Changes (Est. Jan 15) £K Subs (assuming flat membership) Other Income Total Income Fuel costs: rate decreases Administration Depreciation Other Total Expenditure Total change vs 2014/15 Operating Profit for 2015/16 0. 0 2. 0 (1. 0) (3. 0) (1. 0) 0. 0 (3. 0) 10. 0
CONCLUSIONS ON FINANCIALS 1. Club financials stable – Profit stable at £ 10 -15 k. and Operating Cash Flow at c. £ 80 k. – Annual Cash Flow healthy – Sinking Funds exhausted/end of initial cycle • Scope to spend up to £ 50 k p. a. on new projects, whilst maintaining/increasing cash balance 2. Cost Centre Analysis shows that – ITC generating strong cash flow – Both Tennis and Squash sections are close to balance after cost allocation
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 57
Subscriptions � Subscriptions agreed with Sections and Council and were contained in Phil’s financial paper distributed prior to the AGM � Council propose a 0% increase for 2015/16 due to: � Projected fuel savings � Sky TV savings 58
Subscriptions 2014/15 Membership Type 2015/16 399 325 174 125/98/70 115/93/70 94/76/55 50 35/32/30 10 25 Senior Tennis & Squash Senior Tennis Senior Squash Student – T+S/T/S Junior Tennis & Squash U 19/15/10 Junior Tennis U 19/15/10 U 10 Tennis & Squash Junior Squash U 19/15/10 Family Social 399 325 174 125/98/70 115/93/70 94/76/55 50 35/32/30 10 25 59
Subscriptions VOTE 60
Subscriptions �Payment due by 31 March �Everyone can help reduce costs and time by making payments promptly � Payment by Standing Order now available – 4 equal payments (1 April, 1 July, 1 Oct, 1 Jan) 61
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 62
Club Accountants � Seddon Smith have been approving the Club accounts for the past 20 years � Council propose that we re-appoint Seddon Smith for the next financial year �Vote 63
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 64
Council 2014 Club Officers �Steve Elms (Chairman) �Phil Trimmer (Treasurer) 65 Council Members � Dave Walden & Tracey Mackey � Mark Shattock & James Deacon � Graham Langford � Susannah & Vicky (Office)
Election of officers 2015/16 � No nominations received to stand against the following incumbents � All Members may vote for Club Treasurer and Social Chairman � Phil Trimmer (Club Treasurer) � Graham Langford (Social Chairman) � Only Squash/Racketball Members can vote for Squash/Racketball Chairmen � Mark Shattock (Squash) � James Deacon (Racketball) � Only Tennis members can vote for Tennis Chairman � Dave Walden 66
Election of officers 2015/16 � After 23 years as Club Chairman, plus 4 years on Council, I decided not to seek re-election for 2015/16 � Nominations were sought and Mike Hawkes put his name forward � No other nominations were forthcoming � Dave Walden proposed and Mark Shattock seconded Mike’s appointment � All Members may vote for Club Chairman 67
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 68
Agenda � Receive/approve/adopt the minutes of 38 th AGM held 2� � � � � Feb-2014 Matters Arising Chairman’s Reports from Squash, Tennis, Social sections and Manager Presentation of a new development project idea by Mark Shattock Receive/approve statement of Club Accounts for period ending 31 -March-2014 and projections for 2015 and 2016 Subscription proposals for 2015/16 Election of Club Accountants Election of Club Officers and Section Chairpersons Constitution changes Any other business 69
Any Other Business Are there any issues/questions you wish to raise? Council will try and answer them! 70
. . . thank you for your time! 71
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Looking back �I remember the arguments about ripping up the grass courts to put an down artificial surface. � I recall being lambasted for taking the club into £ 170, 000 debt to rebuild the club house and had the pleasure in paying off the debt 4 years early. � Building the ITC and getting the grants from the LTA when there was again opposition to the level of debt that required servicing � but what a wonderful facility we now have and we are paying off the debt with ease 75
Looking back � Back in 1992 we had �A wooden clubhouse that leaked in the Players Bar � 4 squash courts � 12 tennis courts – six floodlit � ## members � Now �A we have modern brick building that will last for many years � 6 squash courts � 13 tennis courts including two indoors – and all courts are floodlit � 1051 members 76
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