Benefits of a Paperless Office Workflow and Document

Benefits of a Paperless Office Workflow and Document Management Presented by Tom Erickson & Eric Mc. Cracken www. cssi. com 570. 524. 4424

What To Consider • CAPTURE: SCANNER, MFD, ELECTRONIC, EMAIL, FAX • INDEXING FIELDS: INVOICE NUMBER, VENDOR NAME, PO NUMBER, EVEN LINE ITEM DETAIL • WORKFLOW: ROUTING, REVIEW, EXCEPTIONS & APPROVALS • CENTRAL REPOSITORY: STORAGE, ARCHIVING AND RETENTION

Capture • VARIOUS INVOICE SOURCES & FORMATS • INPUT QUALITY • VENDOR COOPERATION • INDIVIDUAL VS. BATCH CAPTURE

Indexing • WHAT IS THE IMPACT OF PROPER INDEXING? • MANUAL VS. AUTOMATIC • THE “TRADE OFFS”: TIME, ACCURACY AND COST

Rules-Based Workflow • RULES BASED BRANCH LOGIC • BUSINESS RULES • OVERSIGHT/LOAD BALANCING • SIMPLE TO BUILD USING DRAG AND DROP

Central Repository Where do documents go? • TO THE CLOUD (PUBLIC )? • OR, ON-PREMISES (PRIVATE )?

Real Life Examples • EVOLUTION OF THE PAPERLESS OFFICE INCORPORATING WORKFLOW • ASSOCIATED COST SAVINGS • BENEFIT SUMMARY

The cost of people processing these documents – BEFORE it goes into the filing cabinet. $4 minimum savings for every document processed through the organization.

AP Automation Case Study C ASE S TUDY : M a j o r E a s t C o a s t M u n i c i p a l G o v e r n m e n t After implementing Core. Integrator Workflow: • Increased productivity and throughput in AP by 86%. • Average invoice processing time was reduced from more than 90 days to 4. 5 days. • Percentage of payments made in < 30 days increased from 20% to 82%.

Dynamics GP Integration Points General Ledger: Purchasing: Bank Reconciliation: Human Resources: - G/L Transaction - G/L Inquiry - Quick Journal Entry - Quick Journal Inquiry - G/L Account Setup - Purchase Order Entry - Purchase Order Inquiry - Purchasing Invoice Entry - Purchasing Invoice Inquiry - Receiving Entry - Receiving Inquiry - Bank Deposit Entry - Bank Deposit Inquiry - Bank Transaction Entry - Bank Transaction Inquiry - Employee Maintenance - Benefits/Deductions Summary - Benefits/Deductions Overview - Employee Dependents - Discipline Entry - Education - Grievances - I-9 - Employee Injury - Orientation Checklist - Property - Employee Review - Review Policies Setup - Employee Skills - Termination Checklist - Test, Training and Transfers - Unions - User Defined - Cash Account - Health Insurance - Life Insurance - Retirement Plans - FMLA - Attendance Maintenance - Attendance Transaction Entry Accounts Payable: - Payables Transaction Entry - Payables Transaction Inquiry - Manual Payment Entry - Manual Payment Inquiry - Vendor Maintenance - Vendor Inquiry - Intercompany Inventory: - Item Entry - Item Transfer - Inventory Inquiry - Item Maintenance - Item Inquiry Payroll: Accounts Receivable: - Receivable Transaction Entry - Receivable Inquiry - Cash Receipts Entry - Cash Receipts Inquiry - Customer Maintenance - Customer Inquiry - Salesperson Maintenance - Employee Inquiry - Employee Benefit - Employee Deduction - Employee Direct Deposit - Employee Tax - Local, State, Federal Bill of Materials: - Assembly Entry - Assembly Inquiry - Bill of Materials Maintenance Sales Order Processing: - Sales Transaction Entry - Sales Transaction Inquiry - Sales Order Fulfillment Invoicing: - Invoice Entry - Invoice Inquiry Fixed Assets: - Asset General Information

What Next? Things to Consider Next Steps � Don’t try to automate �Are you a prospect for everything at one time � Discovery: up front consulting is a requirement � This is a 3 to 6 month project � Get all the details in writing – a statement of work � This will change the way people work Workflow? �Get Educated �Find a company that will “consult” with you, not just push a software solution �Focus on the process that gives the best return but still consider the overall big picture

Thank you!!! Contact Us: Follow Us: Ø Tom Erickson Ø Website Senior Vice President 570. 524. 4424 Ø terickson@cssi. com http: //coreintegrator. com Ø Facebook http: //facebook. com/coreintegrator Ø Linked. In Ø Eric Mc. Cracken Senior Account Executive 570. 768. 4484 Ø emccracken@cssi. com http: //linkedin. com/company/computersupport-services-inc. Ø Twitter http: //twitter. com/coreintegrator