because good research needs good data Understanding the

… because good research needs good data Understanding the research environment & what support researchers need Sarah Jones DCC, University of Glasgow s. jones@hatii. arts. gla. ac. uk This work is licensed under the Creative Commons Attribution-Non. Commercial-Share. Alike 2. 5 UK: Scotland License. To view a copy of this license, visit http: //creativecommons. org/licenses/by-nc-sa/2. 5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5 th Floor, San Francisco, California, 94105, USA. Funded by: DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Programme • Data Asset (Audit) Framework • Data management requirements • Pointers for creating and managing data • Exercise on data management needs DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data DAF project “JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections, awareness, policies and practice for data curation and preservation” Liz Lyon, Dealing with Data: Roles, Rights, Responsibilities and Relationships, (2007) DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Research Data Management projects at Oxford • A programme of activities to provide better support for management and curation of research data • Scoping digital repository services for RDM http: //www. ict. ox. ac. uk/odit/projects/digitalrepository/ • Embedding Institutional Data Curation Support in Research (EIDCSR) http: //eidcsr. oucs. ox. ac. uk/ • Supporting Data Management Infrastructure in the Humanities (Sudamih) http: //sudamih. oucs. ox. ac. uk/ DAF surveys in: • Selected medical and physical science research groups e. g. Cardiac Mechano-Electric Feedback Group (EIDCSR) • Selected humanities research activities e. g. The Young Lives Project (Department of International Development) DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Coverage of surveys 1. Briefly explain your area of research / types of research questions 2. Discuss research tasks that involve data management at: a) Funding application e. g. decisions about data creation, planning for this b) Data collection e. g. types being created, processes used c) Processing of data e. g. annotation, storage, security d) Publishing e. g. plans post-publication - data sharing / deposit 3. Support at local / institutional level for this management of data 4. Challenges and worries when managing data / service requirements 5. Final questions / de-brief Report at: http: //www. disc-uk. org/docs/DAF-Oxford. pdf DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data CMFEG Findings DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Young Lives Findings DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Programme • Data Asset (Audit) Framework • Data management requirements • Pointers for creating and managing data • Exercise on data management needs DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Funders’ data policies http: //www. dcc. ac. uk/resources/policy-and-legal/overview-funders-data-policies DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data AHRC technical appendix • Project Management of technical aspects – Management and reporting structure; timetable; deliverables; monitoring • Data Development Methods – Content selection; chosen data/file formats; documentation; advice sought • Infrastructural Support – Hardware / software; technical expertise; backup procedures • Data preservation and sustainability – Preservation plans; advice sought; accessibility e. g. repository; sustainability • Access – How you will make the resource accessible to the potential audience(s) • Copyright and intellectual property issues – Advice sought; plans to address copyright / IPR issues DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data ESRC data archiving questions • If the research involves data collection or acquisition, please indicate how existing datasets have been reviewed and state why currently available datasets are inadequate for this proposed research. • Will the research proposed in this application produce new datasets? • It is a requirement to offer data for archiving. If you envisage any difficulties in making data available for secondary research, please outline the difficulties. • Who are likely to be the potential users of the dataset? • Please outline the plans for and cost of preparing and documenting data for archiving to the standards required by the ESDS. http: //www. esds. ac. uk/aandp/create/esrcfaq. asp DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data BBSRC data sharing plan • Data areas and data types • Standards and metadata • Relationship to other data available in public repositories • Secondary use - further intended and/or foreseeable uses • Methods for data sharing - e. g. deposition in public databases or access on request • Proprietary data – restrictions on sharing to protect proprietary / patentable data • Timeframes for public release of the data • Format of the final dataset http: //www. bbsrc. ac. uk/publications/policy/data_sharing_policy. pdf p 6 DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data MRC data sharing and preservation strategy • Type(s) of qualitative or quantitative data that will be generated • Further intended and/or foreseeable research uses for the dataset(s) • The distinctive added value that the new data would provide in relation to existing studies, databases or datasets in the same field • Plans for preparing and documenting data for preservation and sharing • Strategy for making data available, including timelines • How data sharing would provide opportunities for coordination or collaboration • The arrangements for governance of data collection and usage: management of consent, confidentiality, ethical and legal considerations and access rights. • Any exceptional arrangements to protect intellectual property http: //www. mrc. ac. uk/Ourresearch/Ethicsresearchguidance/Datasharinginitiative /Policy/index. htm DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Wellcome Trust data management and sharing plan • Data quality and standards – Formats; conformance to community standards, interoperability with other datasets • Use of public data repositories – Expectation of deposit into recognised public data repositories where possible • Intellectual property – Justify proposed delays on data sharing due to IPR • Protection of research participants – Explain limitations on data sharing to safeguard the privacy of research participants • Long-term preservation and sustainability – clearly set out the long-term strategy for maintaining, curating and archiving data http: //www. wellcome. ac. uk/About-us/Policy/Spotlight-issues/ Data-sharing/Data-management-and-sharing/WTX 035045. htm DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Common questions are: 1. What data are you going to create? – type, format etc 2. How will you create it? – approaches, standards etc 3. What metadata and documentation are needed? 4. Access restrictions (e. g. embargoes) and data sharing plans 5. Plans for long term preservation – preparing data for deposit etc Funder DMP requirements: http: //tinyurl. com/DMPrequirements DMP guide: www. dcc. ac. uk/resources/policy-and-legal/data-management-plans DMP Online: http: //dmponline. hatii. arts. gla. ac. uk/ DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Programme • Data Asset (Audit) Framework • Data management requirements • Pointers for creating and managing data • Exercise on data management needs DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Planning to create / collect data Considerations • What you want people to be able to do with the data you are generating? • Can you choose standards / formats etc that are more sustainable? • Who will have rights over any collaboratively generated data? Support • Research services guide to applying for funding - http: //www. admin. ox. ac. uk/rso/applying/ • IPR guidance: http: //www. admin. ox. ac. uk/rso/ip/ • DMP Online data plan support - http: //dmponline. hatii. arts. gla. ac. uk/ • UKDA preferred deposit formats: http: //www. data-archive. ac. uk/sharing/acceptable. asp DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Creating / collecting data Considerations • How will you handle versioning so you know what’s most up-to-date? • Do you have a naming system e. g. initials and dates to link data to lab notebooks • How will you manage variations between data capture tools / processes at different sites? • Where will data be stored and backed-up - does everyone know who’s responsible for this? Support • Advice and support through OUCS Research Technologies Service: http: //www. oucs. ox. ac. uk/rtsservices. xml • JISC digital media file-name guidance: http: //www. jiscdigitalmedia. ac. uk/crossmedia/advice/choosing-a-file-name/ DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Metadata and documentation Considerations • What information will future users will need to understand the data? – – descriptions of all variables / fields and their values code labels, classification schema, abbreviations list information about the project and data creators tips on usage e. g. exceptions, quirks, questionable results • How will you make sure this is captured? • Are there standards you can use? Support • Oxford Digital Library: http: //www. odl. ox. ac. uk/services. htm • UKDA guidance on documentation: http: //www. data-archive. ac. uk/sharing/metadata. asp DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Access and data sharing Considerations • How are data transferred if you work remotely / share with colleagues? – Emailed back and forth? – Copied onto memory stick / disk? – Secondary, mirrored copy on laptop? • Are there more secure options? • Have you decided what data are appropriate to share and how this can be done? Support • Nexus Share. Point: http: //www. oucs. ox. ac. uk/nexus/sharepoint/ (in development) • Data sharing conference, September 2010, Oxford: http: //helex. medsci. ox. ac. uk/news/data -sharing-international-conference-september-2010 DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Considerations Preservation • Are there requirements to keep data for the long-term? • How will you select what to keep? • Is there somewhere you can archive data, and do they have minimum standards? Support • Research services guide on depositing: http: //www. admin. ox. ac. uk/rso/manageaward/#depositing • Oxford Research Archive: http: //ora. ouls. ox. ac. uk/ • Oxford Text Archive: http: //ota. ahds. ac. uk/ • External data centres and repositories e. g. • • UKDA - http: //www. data-archive. ac. uk/ NCBI Gen. Bank - http: //www. ncbi. nlm. nih. gov/genbank/ NERC data centres - http: //www. nerc. ac. uk/research/sites/data/ OUCS HFS support for back-up and archiving – http: //www. oucs. ox. ac. uk/hfs/index. xml DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Programme • Data Asset (Audit) Framework • Data management requirements • Pointers for creating and managing data • Exercise on data management needs DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Exercise • Break into groups with a mix of researchers and support staff • Consider the key areas of data management covered in previous slides (data creation, documentation, access / sharing and preservation) and discuss: • What support is currently available to researchers • What other support is needed / could usefully be provided • What should be prioritised to support research data management at Oxford DC 101 workshop, University of Oxford, 16 June 2010

… because good research needs good data Thanks Any questions? Sarah Jones - s. jones@hatii. arts. gla. ac. uk http: //www. data-audit. eu www. dcc. ac. uk/resources/policy-and-legal/data-management-plans DC 101 workshop, University of Oxford, 16 June 2010