because good research needs good data Data Management
… because good research needs good data Data Management Planning at the DCC: Encouraging and Supporting Good Data Management with DMP Online Martin Donnelly Digital Curation Centre University of Edinburgh martin. donnelly@ed. ac. uk Funded by: This work is licensed under the Creative Commons Attribution-Non. Commercial-Share. Alike 2. 5 UK: Scotland License. To view a copy of this license, (a) visit http: //creativecommons. org/licenses/bync-sa/2. 5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5 th Floor, San Francisco, California, 94105, USA. DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data Running Order • • • I: Background and context II: Analysis of funders’ data-related policies III: Checklist for a Data Management Plan IV: DMP Online v 1. 0 V: Updating VI: State of play VII: DMP Online v 2. 0 (coming soon) VIII: DMP Online v 3. 0? IX: Group exercise X: Contact details and resources DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data Running Order • • • I: Background and context II: Analysis of funders’ data-related policies III: Checklist for a Data Management Plan IV: DMP Online v 1. 0 V: Updating VI: State of play VII: DMP Online v 2. 0 (coming soon) VIII: DMP Online v 3. 0? IX: Group exercise X: Contact details and resources DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data I: Background and context (i) Liz Lyon (DCC Bath) ‘Dealing With Data’ (2007) consultancy report. . . REC 9. Each funded research project should submit a structured Data Management Plan for peer-review as an integral part of the application for funding. (1, 2) http: //www. ukoln. ac. uk/ukoln/staff/e. j. lyo n/publications. html#2007 -06 -19 DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data I: Background and context (ii) Why plan data management? The 5 Ps. . . Perfect Planning Prevents Poor Performance Data management is a journey with multiple drivers /stakeholders, from researchers to support staff to curators to long-term data centers: each of these has to follow the same map in order to mitigate the risk of not getting there. DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data I: Background and context (iii) What can a plan not do? It can’t do the work for you. The map is not the territory (Korzybski) or Chalk’s no shears (Scottish saying) It is important to remember that the human challenges in data management are often more difficult to meet than the technological ones. Communication is vital. DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data II: Analysis of data-related policies Analysis of the major UK research funders’ data-related policies (Jones, 2009). . . Major findings: • Not all funders have data policies • Some have different policies for different programs • Requirements are expressed in different ways • In a word, they’re diverse. . . http: //www. dcc. ac. uk/resources/policy-and-legal/overview-funders-data-policies DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data III: Checklist for a Data Management Plan We pulled together a list of all the UK funders’ requirements, gathered them into thematic groups, and supplemented this list with our own expertise. . . (Donnelly & Jones, 2009) This became the first ‘Data Management Plan Content Checklist’ (Checklist v 1. 0’) – it had 51 questions/headings. (Post-consultation, v 2. 0 had 115 questions/headings. ) DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data III: Checklist for a Data Management Plan We mapped our Checklist questions to each funder’s datarelated requirements, and determined three key stages. . . DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data III: Checklist for a Data Management Plan We mapped our Checklist questions to each funder’s datarelated requirements, and determined three key stages. . . DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data Running Order • • • I: Background and context II: Analysis of funders’ data-related policies III: Checklist for a Data Management Plan IV: DMP Online v 1. 0 V: Updating VI: State of play VII: DMP Online v 2. 0 (coming soon) VIII: DMP Online v 3. 0? IX: Group exercise X: Contact details and resources DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IV: DMP Online v 1. 0 (soft launch April 2010) is based on Checklist v 2. 0 (January 2010), and enables users to. . . DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IV: DMP Online v 1. 0 i) Create, store and update Data Management Plans at the application and in-project stages DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IV: DMP Online v 1. 0 ii) Meet funders’ specific data-related requirements (Disclaimer: mappings are not yet endorsed by funders. . . ) DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IV: DMP Online v 1. 0 iii) Get guidance on best practice and helpful contacts DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IV: DMP Online v 1. 0 iv) Customise and export DMPs in PDF or HTML format DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data Running Order • • • I: Background and context II: Analysis of funders’ data-related policies III: Checklist for a Data Management Plan IV: DMP Online v 1. 0 V: Updating VI: State of play VII: DMP Online v 2. 0 (coming soon) VIII: DMP Online v 3. 0? IX: Group exercise X: Contact details and resources DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data V: Updating Following the soft launch and a couple of demonstrations, we consulted with users of the online tool. They were generally positive about the tool itself, but many had comments on the underlying Checklist (v 2. 0). So in Summer 2010 we gave the Checklist a more thorough review, and at the same time gave DMP Online a bit of a polish. Which brings us up to the present day. . . DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data VI: State of play DMP Online v 2. 0 (and Checklist v 3. 0) are being road-tested and will shortly be launched – in the meantime we are working with a wide range of stakeholders. . . i) With the UK Data Archive to develop joint guidance and training (for researchers and reviewers. . . ) ii) With the JISC-funded DMTPsych project (led by York) to help create Psychology-specific guidance and training iii) Ongoing liaison with UK funders to seek endorsement of mappings and streamlining of systems/processes iv) With US colleagues to map new NSF data management plan requirements DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data VII: DMP Online v 2. 0 (coming soon) • Cleaner interface • Funder-specific guidance • Versioning feature • CSV output DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data VIII: DMP Online v 3. 0? Possible future developments. . . • Navigable registry of Data Management Plans • XML output • RDF output • Je-S integration • More funders featured • Cloud deployment. . . DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data Running Order • • • I: Background and context II: Analysis of funders’ data-related policies III: Checklist for a Data Management Plan IV: DMP Online v 1. 0 V: Updating VI: State of play VII: DMP Online v 2. 0 (coming soon) VIII: DMP Online v 3. 0? IX: Group exercise X: Contact details and resources DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data IX: Group exercise 1. In your groups, one user should register for DMP Online at http: //dmponline. hatii. arts. gla. ac. uk - I’ll show you how! 2. Use the results of the previous breakout group to create and populate a new plan via the online tool. 3. Feedback session (possible themes): how well do the tool and checklist fit your needs? Is there a divergence of opinion within your group? What is the degree of variance in your respective institutional (or disciplinary) situations? DC 101 Lite , Chicago, 6 December 2010
… because good research needs good data X: Contact details and resources Lots of DMP resources available online at: www. dcc. ac. uk/dmponline/ THANK YOU. . . any questions? martin. donnelly@ed. ac. uk DC 101 Lite , Chicago, 6 December 2010
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