beas group AG External Production Daniela Narvez Quality
beas group AG External Production Daniela Narváez Quality Control Daniela. narvaez@beasgroup. com © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved.
Agenda External Production 1: Business Process 2: External Production Management 3: External Production Procedure © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 2
External Production vs External Production with Provisions External production is an external service, which creates external costs (Purchase Order, Incoming Invoice) and lead times. This process allows to track material transfer between the manufacturer and the supplier Raw Material Purchase Order General Warehouse External Warehouse Good Receipt Supplier Plant Raw Material processed © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 3
External Production vs External Production with Provisions Administration of external operations is performed exclusively in work order structure view or the external operation system, divided in collective orders, provisions, goods receipt and posting of provision parts Raw Material Purchase Order General Warehouse Plant Provisions Good Receipt External Warehouse Supplier Raw Material processed © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 4
Agenda External Production 1: Business Process 2: External Production Management 3: External Production Procedure © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 5
External Production vs External Production with Provisions Beas allows to differentiate the type of external production process according to the business needs Configuration Wizard: Open screen for provision parts © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 1. The system allows to deliver an specific quantity based on the purchase order 2. The system understood the supplier already have the total quantity from the purchase order 6
External Production Master Data: External Resource An external resource must be created exclusively for this business process Important fields: ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. Service / register costs: this field determines the resource as a service and not as a machine or internal operation 7
External Production Master Data: External Operation An external operation must be created exclusively for this business process Important fields: © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü External operation: this field determines the operation as a service and not as a machine or internal operation ü Create a purchase order: this field allows to create a purchase order for external operation for a supplier and different warehouse 8
External Production Master Data: External Routing An external routing must be created exclusively for this business process Important fields: © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü Routing specifications: these fields must have the type defined for external operation and external resource ü Supplier & item: by default, beas allows to predefine an item and supplier for purchase order creation. Item and conversion factor will be protected on the purchase order creation if these fields are filled 9
External Production Master Data: External Item (Unique) An external item must be created exclusively for this business process Important fields: ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. Warehouse Item: this specific item must be created as a non warehouse item. This defines the item as unique which will be used only for transfers to track the external production 10
External Production Master Data: Production Item An external warehouse must be assigned to the external item Important fields: © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü Type: It must be set to “External Warehouse” which determines the warehouse as external for inventory movements only ü Supplier: by default, beas allows to predefine a supplier for warehouse selection 11
External Production Master Data: Bill of Material Item A routing-position should be assigned to the child item Important fields: ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. Routing position: this specifies where the external production is taking place in the process. If the routing-position is not linked to the child item means that it is a virtual external production 12
Agenda External Production 1: Business Process 2: External Production Management 3: External Production Procedure © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 13
External Production Procedure: Work Order When creating a work order, it will have the following structure: © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 14
External Production procedure: Create Purchase Order From the routing*, a purchase order must be created (*) From Production > External Production > Summarized Purchased Orders, the user can create the purchase order from external production © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 15
External Production procedure: Create Purchase Order The purchase order must contain a supplier, quantity to deliver to supplier and delivery date after produced Item and conversion factor will be protected on the purchase order creation if these fields are filled © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. If the user enters from SAP Menu, there will be a list of work orders with external operation in order to create purchase orders 16
External Production Procedure: Provisions This screen allows the user to provide the supplier (issuing) the material to produce externally PROVISIONS (*)This step will only apply when selecting external production with provisions Insert quantity © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü General Warehouse: 52 pcs ü External Warehouse: 23 pcs 17
External Production Procedure: Provisions The user will select from the warehouse the quantity to deliver to the external warehouse PROVISIONS (*)This step will only apply when selecting external production with provisions © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü General Warehouse: 51 pcs ü External Warehouse: 23 pcs 18
External Production Procedure: Provisions PROVISIONS After clicking in “All Provide”, a transfer from warehouse has been made (*)This step will only apply when selecting external production with provisions © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. ü General Warehouse: 51 pcs ü External Warehouse: 24 pcs 19
External Production Procedure: Provisions The user can also access and create provisions by SAP Menu PROVISIONS If the user enters from SAP Menu Production > External Production > Provisions, there will be a list of purchase orders with external operation in order to provide the material to the supplier © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 20
External Production Procedure: Work Order View Work order structure after creating the purchase order with no provisions © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 21
External Production Procedure: Work Order View Work order structure after creating the purchase order with provisions © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. PROVISIONS 22
External Production Procedure: Work Order View When the supplier sent back the material, good receipt must be done from external production © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 23
External Production Procedure: Work Order View When the supplier sent back the material, good receipt must be done from external production © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. PROVISIONS 24
External Production Procedure: Good Receipt from External Production Per document, the user can enter the quantity receipt from the supplier © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 25
External Production Procedure: Good Receipt from External Production Per supplier, the user can enter the quantity receipt from the supplier by Beas Menu If the user enters from SAP Menu Production > External Production > Good receipt from external production, there will be a list of supplier and purchase orders with external operation in order to receive the material © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 26
External Production Procedure: Booking and Operation Receipt from External Production Beas shows the stock available on external warehouse and the work order requirement ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. External Warehouse: 24 pcs 27
External Production Procedure: Booking and Operation Receipt from External Production The user can select Pre-assigned quantity or specify the booking quantity ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. External Warehouse: 23 pcs 28
External Production Procedure: Booking and Operation Receipt from External Production The user, then consumes the quantity and the operation sequence from external production ü © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. External Warehouse: 23 pcs 29
External Production Procedure: Booking and Operation Receipt from External Production Per purchase order, the user can enter booking and operation receipt from the supplier by Beas Menu If the user enters from SAP Menu Production > External Production > Issue provision parts, there will be a list of purchase orders with external operation in order to book and receipt the material in the work order This will open the screen “Provision issue” from the previous slides © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 30
External Production Procedure: Work Order View Operation sequence confirm completion © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 31
External Production Procedure: Work Order View Operation sequence confirm completion © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. PROVISIONS 32
Thank you for your attention! © 2015 SAP; beas Group, be. as Manufacturing, All rights reserved. 33
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