BDMS Quick Scan Pro for Scanning Documents Using

BDMS Quick. Scan Pro for Scanning Documents Using QSP for Image Processing and Indexing October 7, 2020 1

Walter T. Griffin • Senior Systems Analyst in EIS • 11 Years at MSU • Financial Aid Group • Document Image Support (In house Imaging Consultant to Departments) • Requirements Analysis • Initial Application Setup • Configure and Testing • Technical Support October 7, 2020 2

BDMS on MSU Campus • Implemented (centralized) • Registrar • Controller • Admissions – • Sponsored programs • Undergraduate • Accounting • Graduate • Administration • Financial Aid • Advancement • Human Resources • Office of Compliance and • ITS Safety • Significant Future Project (distributed) • Procurement – Individual departments scanning their own purchasing docs in to central app October 7, 2020 3

Multiple ways to Scan and Index Documents into BDMS • Quick. Scan Pro • Web Client • Application. Xtender Desktop Client – No longer shipped with BDMS October 7, 2020 4

What is Quick. Scan Pro? • PC Client Scanning System • Front End for BDMS • Image Processing Capabilities • Provides Indexing to BDMS • Manual • Automatic October 7, 2020 5

Quick. Scan Pro - Technical: • BDMS and Banner Integration – Imports Application Index Fields directly from BDMS • Docs scanned directly into server BUT filtered on Workstation before inserted into BDMS • PC Client • Local • Individual Client License • Scan Stations • Departmental Setup • One License Per Workstation October 7, 2020 6

Quick. Scan Pro - Technical: • More robust Image Processing: • Scan Type – B&W, Gray Scale, Color • DPI • File Types: PDF, TIFF, etc. • Color Format: Binary, Gray, Color • Compression: CCITT Gp 4, LZW, JBIG • Filters: Border, Hole and Line Removal, etc. • More intuitive than App. Xtender Image Capture • Visually see documents scanned (thumbnails) • Auto-Indexing • OCR Capabilities October 7, 2020 7

Quick. Scan Pro Usage • Batch Imports • Automatically Assign Batch Names • Import a Collection of Mixed Document Types • OCR a ‘Header’ Page for a Batch October 7, 2020 8

Quick. Scan Pro Usage • Single Imports • Auto Indexing • OCR capability • Individual Documents • Multiple Docs of Same Type October 7, 2020 9

BDMS – MSU Usage • ERMX (BDMS) • QSP Has This Capability on PC • Faculty Credentials • Build MSU Transcript with Overlay • Workflow • Build a Form • Admission Application October 7, 2020 10

Issues • Image Sizes • Exceeds Maximum Allowable Size • Scanner Settings • How to Maintain Consistency Across Campus • Centralized vs. Decentralized Usage October 7, 2020 11

Application Setup • Plan for Storage and Retrieval • Index Fields • Scanner Settings • Maintaining Campus Wide Consistency • Security Setup for Users • Centralized vs. Decentralized Usage October 7, 2020 12

October 7, 2020 13