Battlefords Minor Hockey Association Annual General Meeting April

Battlefords Minor Hockey Association Annual General Meeting April 15, 2015 7: 00 pm

Annual General Meeting Agenda: • BMHA Financial Picture • Coach/Player Development • Restructuring of Registration and fees • Ice Scheduling Program • Recreational League • Enhanced Accountability Processes

Annual General Meeting Nomination and Election of Board Members • Director and Board Responsibilities • Director and Board Compensation/Incentives

Annual General Meeting BMHA Financial Picture BUDGET Administration Expenses Administration(Paid Staff): $40, 000 – Includes Office Manager, Equipment Manager, Canteen Manager, Accountant, Ref Scheduling. Mileage: $6000. 00 Website and Maintenance: $1600. 00 Advertising: $2500. 00 Insurance: $1500. 00 Audit/Legal Fees: $8500. 00

Annual General Meeting BUDGET Con’t Office Rent: $3000. 00 Telephone: $1200. 00 Office Supplies: $10, 000. 00 Bank Fees: $2000. 00 Lottery Prizes: $15, 000 Program Expenses Ice Rental: $225, 000. 00 League Fees: $2500. 00 SHA Registration: $27, 000. 00 Clinics/Programs: $8000. 00

Annual General Meeting BUDGET Con’t Equipment Expenses Purchases/Repairs: $26, 000. 00 Computer Programs: $3500. 00 Official Expenses Referees: $30, 000. 00 Concession Expenses: $ 55, 000. 00

Annual General Meeting BUDGET Con’t Additional Expenses Bingo Team Payouts: $11, 000. 00 Development Coordinator: $10, 000. 00 Director Honorariums: $8000. 00 Total Expenses for 2014/2015 Season $497, 300. 00

Annual General Meeting BUDGET Con’t Revenue Programs: $500. 00 Registration: $323, 100. 00 Lottery: $50, 000 BMHA Tournaments: $27, 000 Sweater Fund: $2500. 00 Sock Purchases: $2000. 00 Equipment: $100. 00 Canteen: $80, 000 Bingo: $14, 000 Total Revenue: $499, 200. 00

Annual General Meeting BUDGET Con’t Summary Total Expenses: $497, 300. 00 Total Income: $ 499, 200. 00 Projected Outcome: $1900. 00

Annual General Meeting • • • Current Financial Information General Account: $148, 000 Term Deposits: $98, 000 High Interest Savings Account: $36, 000 Equipment, Lottery, Other Accounts: $82, 000 Total Balance: $364, 000. 00

Annual General Meeting • • Annual Non-Profit General Audit As a non-profit organization we are required to provide a full audit of our financial situation. Audit is conducted by a local company and once complete they provide a letter of recommendations to BMHA. The recommendations must be followed up on and corrected. The Audit for 2013 identified 31 separate areas that required improvement and needed enhanced accountability.

Annual General Meeting • • • Registration and Universal Fee Ice Analysis 2014/2015 Initiation Hours: 385 Novice Hours: 356 Atom Hours: 378 Atom AA Hours: 52 Pee Wee Hours: 184 Pee Wee AA Hours: 68 Bantam Hours: 82 Bantam AA Hours: 80 Midget Hours: 47 Midget AA Hours: N/A

Annual General Meeting • • • Registration and Universal Fee Ice Usage Summary Initiation Average per Team: 55 Hours Novice Average per Team: 62 Hours Atom Average per Team: 76 Hours Pee Wee Average per Team: 37 Hours Bantam Average per Team: 41 Hours Midget Average per Team: 47 Hours

Annual General Meeting Hockey Fee Breakdown • SHA/CHA Registration: $40. 00 Includes Players, Coaches, Ass Coaches, Mngr. • Registration fees for teams. Initiation, Atom, Novice: $25. 00/Team Pee Wee: $75. 00/Team Midget/Bantam: $90. 00/Team • Ice: Approx 60% • Administration, Office, Rentals: Approx 10%

Annual General Meeting Registered Player Trend DIVISON 2011/2012/2013/2014/2015 Initiation 77 87 89 98 Novice 94 82 86 88 Atom 103 104 101 85 Pee Wee 82 94 111 88 Bantam 73 81 57 78 Midget 67 58 67 52 TOTAL: 496 506 511 489

Annual General Meeting Association Comparison Association Registered Players Population(Estimated) Battlefords Minor Hockey 489 20, 000 Yorkton Minor Hockey 391 16, 000 Prince Albert Minor Hockey 811 35, 200 Moose Jaw Minor Hockey 719 33, 300 Swift Current Minor Hockey 607 15, 600 Weyburn Minor Hockey 510 10, 500 Warman Minor Hockey 415 7, 100 Meadow Lake Minor Hockey 249 5, 100 Estevan Minor Hockey 423 11, 100 Unity Minor Hockey 172 2, 300

Annual General Meeting Universal Single Fee • One fee for all divisions. – TBD at Budget • One fee for recreational division. – TBD at Budget

Annual General Meeting Coach/Player Development • Originally Developed and established in 2013 and appointed 1 position with an annual salary of $10, 000. • Kevin Hasselburg was hired and given a free reign of what needed to be done. • The Board provided the focus of developing players, the rest of the details would be established by Kevin. • The role lacked focus, vision, goals, and expectations. • This position did not accomplish what it set out to do.

Annual General Meeting Coach/Player Development • Coaches came to the Development Coordinator with complaints about the board and policies. • Some of the issues surrounded very basic skills such as how to controls kids in drills. • We were able to establish the fact that we have numerous coaches who struggle and receive little support. • We also identified coaches who had little interest in coaching and took the position to further their own agenda. • Without adequate and proper coaching, our players will continue to struggle.

Annual General Meeting • • Coach/Player Development The focus will now switch to Coaching Development. There will be a 4 Coach Mentor team in place as paid positions. Kevin Hasselburg will remain in charge of this team. The positions will take a team approach in educating, training, supporting, and assisting coaches within BMHA.

Annual General Meeting • • • Coach/Player Development Regular monthly training seminars. On-ice instruction at Practices and Games. Coach Evaluation and Support. Player and Coaching Clinics Future duties to be determined once we know what the capabilities of this Team is.

Annual General Meeting Ice Scheduling Issues • Most common and long standing complaint within BMHA. • BMHA has purchased an electronic scheduling program. • The program is the same program used by the City of North Battleford and Town of Battleford.

Annual General Meeting • • • Ice Scheduling Issues The program possess the ability to live stream bookings online. Purchasing/Donations of Monitors for all 3 rinks to live stream the rink schedule. Provide the ability to see who is on the ice and who is on next. Allows us to analyze ice usage and maximize efficiency. Brings us out of the “Stone Age”

Annual General Meeting • • Recreational League Proposal The association has lost kids over the years for a variety of reasons. Body Contact, Commitment, Cost, “Politics” Proposal was submitted and accepted by board to create and operate a recreational hockey league. The league would involve less ice, more games and no body contact.

Annual General Meeting • • Recreational League Proposal No addition fees from the registration fee. No Canteen shifts if applicable. No commitment, the league will go on with or without players. Focus will be primarily on fun and not on development although there will be opportunities to develop.

Annual General Meeting • • Recreational League Proposal There is a lot of work to be done. This is a good chance to bring back kids to the game! Formation of a sub-committee to report suggestions and work out logistics of making this league a viable option. We will need Volunteers……………

Annual General Meeting • • Canteen Feasibility Assn. Expenses for Operation: $44, 933. 06 Revenue: $61, 876. 90 Profit: $16, 343. 84 Concession Manager Salary: $5407. 50 Association Profit: $11, 536. 34 Works out to $23. 50 per player at 490 kids Membership Vote on Future of Canteen.

Annual General Meeting • • Enhanced Accountability All members of BMHA are responsible for the success of the organization The current culture of the organization supports “us vs. them” mentality. The success of the organization is totally dependant on how it works together. All levels of BMHA need to recognize the need for improvement

Annual General Meeting Enhanced Accountability • All board spending requires documentation to support a particular program, no more throwing money around without predetermined goals and outcomes. • Coaches held accountable for actions through an assessment including surveys, previous discipline, referee feedback, and their ability to work with the Board and other coaches.

Annual General Meeting Enhanced Accountability • Players held accountable for their actions on and off the ice. The players are the most prominent representatives of BMHA. • Parents held accountable for their actions in the stands, abuse of officials and opposing teams and other parents.

Annual General Meeting Coaching Incentives • Coaches play a major role in the BMHA. • Very little done in the past to recognize or support our Coaches. • Head Coach Incentives: Discount on Fees? Purchase of clothing/equipment? Suggestions?

Annual General Meeting • • • Board Member Responsibilities All positions will be 2 year terms alternating years. Members must attend monthly board meetings. Make unbiased decisions on what is best for the association and not only your child. Address player, parent, and coaching concerns within the division. Identify a means of team selection. Select coaches and act as a liaison with the Board

Annual General Meeting • • Board Compensation/Incentives Currently board members receive $15 for meeting up to 3 hours in length and $30 for meeting over 3 hours long. Is the compensation fair? Are there alternatives? Suggestions? Questions? Concerns?

Annual General Meeting Success of our Organization • 6 Key Areas that are essential to a progressive and modern association; – Communication: Players, Parents, Coaches, Board – Consistency: Everywhere/Everyone!! – Organization: At all levels! – Culture: Passion, Excitement, What does it mean to be a Baron? – Accountability: Everyone in the organization plays a major role in this as well. – Leadership: Everyone needs to be a leader!

Annual General Meeting Open Discussion • • • Questions? Concerns? Comments? Did you like the format of this meeting? Are we on the right track to make meaningful change?