BASIC IRRS TRAINING Lecture 14 Preparations of Reviewers

BASIC IRRS TRAINING Lecture 14 Preparations of Reviewers IAEA International Atomic Energy Agency

Outline • • • IAEA Learning Objectives To start with Advance Reference Material Reviewers’ actions Summary Basic IRRS Training - Preparations of Reviewers 2

Learning objectives After finishing this lecture the trainee will: • be familiar with the actions to be performed prior to an IRRS mission; in specific • will know the documents to be consulted in order to be prepared to the mission • will be acquainted with the contents and use of the Advance Reference Material IAEA Basic IRRS Training - Preparations of Reviewers 3

TO START WITH IAEA Basic IRRS Training - Preparations of Reviewers 4

IRRS Guidelines • • • Objectives (c. f. Lecture 1) Structure (c. f. Lecture 1) Preparations (c. f. Lecture 3) Conduct of the review mission Evaluation and documentation of Observations (c. f. Lecture 6) • Responsibilities (c. f. Lecture 4) Please read carefully the entire document prior to a mission http: //www-pub. iaea. org/MTCD/publications/ PDF/SVS-23_web. pdf IAEA Basic IRRS Training - Preparations of Reviewers 5

IAEA safety standards • IRRS Modules are related to given IAEA safety standard requirements (c. f. Lecture 2) • The safety standard most important for IRRS is GSR Part 1 Please be acquainted with all IAEA safety standard requirements related to your review areas IAEA Basic IRRS Training - Preparations of Reviewers 6

Training documents • Reviewers are expected to recapitulate all BIT Lectures • An electronic self-training package is under preparation to facilitate the recapitulation • A refresher training is held the day before the mission starts IAEA Basic IRRS Training - Preparations of Reviewers 7

Mission report • Reviewers are expected to get familiar with • the mission report of at least one earlier mission • the mission report template to be used in the current mission (c. f. Lecture 7) IAEA Basic IRRS Training - Preparations of Reviewers 8

ADVANCE REFERENCE MATERIAL IAEA Basic IRRS Training - Preparations of Reviewers 9

ARM – purpose and goal • The ARM – compiled by the host country – is meant to summarize the information necessary to the reviewers for preparing themselves to the mission • The ARM is expected to be available two months prior to the mission IAEA Basic IRRS Training - Preparations of Reviewers 10

ARM - access Available through the IRRS restricted site: http: //gnssn. iaea. org/sites/auth/Reg. Net/IRRS/default. aspx IAEA Basic IRRS Training - Preparations of Reviewers 11

ARM – Self-assessment • The most important component • Answers to the Questionnaires for all Modules in the scope Read all on your review areas and prepare questions for interviews IAEA Basic IRRS Training - Preparations of Reviewers 12

ARM – general information • National reports (for safety convention review • • • meetings, for stress test, etc. ) Annual reports of the regulatory body National strategies and policies (nuclear and waste safety, security, energy, etc. ) Nuclear programme and the nuclear facilities and activities Regulatory body policy documents Regulatory body Management Manual IAEA Basic IRRS Training - Preparations of Reviewers 13

ARM – legal background • Laws, acts, orders, decrees, regulations in the scope of the mission • Regulatory requirements and guides You need to be aware of the legal background and regulations related to your review areas IAEA Basic IRRS Training - Preparations of Reviewers 14

ARM – SA Summary For each Module: • Summary of the Selfassessment results • Conclusions and foreseen actions • Please read carefully the Chapters related to your areas • Please also read the Chapters on Modules 1 & 3 IAEA Basic IRRS Training - Preparations of Reviewers 15

ARM – Action Plan • List of actions identified in the selfassessment as necessary • Reviewers are supposed to be fully aware of these planned actions during their interviews • If an Action Plan item relates to noncompliance with IAEA safety standards, you are expected to formulate a Recommendation • Suggestions may also originate from Action Plan items IAEA Basic IRRS Training - Preparations of Reviewers 16

ARM – policy discussions • Policy issues proposed by the hosts are discussed during the mission • They provide information to the hosts on the experience and practice in the reviewers’ countries • Documents and facts related to the policy discussions are part of the ARM IAEA Basic IRRS Training - Preparations of Reviewers 17

REVIEWERS’ ACTIONS IAEA Basic IRRS Training - Preparations of Reviewers 18

Be aware that: • You are expected to assess the ARM against the relevant IAEA safety standards • You need to form an initial opinion of your subject area • You need to allocate the necessary time for reviewing the ARM before the mission • Experience shows that at least a full week is needed for an average reviewer to make these reviews before the mission • It is a very heavy work for the host country to assemble and edit the ARM and make necessary translations. IAEA Basic IRRS Training - Preparations of Reviewers 19

First impressions • Reviewers are expected to summarize their first impressions • issues to investigate further • open questions • possible findings • missing documents or data • They are to be sent to the TL and TC two weeks prior to the mission IAEA Basic IRRS Training - Preparations of Reviewers 20

Summary (1) Read through the IRRS Guidelines Revise training course material Familiarize with the IAEA Safety Standards relevant for the assigned module(s)/areas Obtain from the ARM a sound picture about the legal background and regulations relevant for the assigned module(s)/areas Assess that part of the ARM which is related to the assigned module(s)/areas and make note of issues that require further clarification during the interviews, i. e. missing or incomplete information IAEA Basic IRRS Training - Preparations of Reviewers 21

Summary (2) Prepare a list of questions that may clarify the issues found (to be handed over to the counterpart) Write down the first impressions, possible concerns and conclusions to be discussed during the initial team meeting Team members are supposed to read only that part of the ARM that is related to the assigned module(s)/area(s). But remember that the ARM on Modules 1 and 3 provides valuable legal and regulatory background information that should be of interest for all reviewers IAEA Basic IRRS Training - Preparations of Reviewers 22

THANK YOU FOR YOUR ATTENTION This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission IAEA Basic IRRS Training - Preparations of Reviewers Photo: V. Friedrich 23

Discussion • What is your estimate of the total time to be spent with preparations to a mission? • As a reviewer what do you expect from the selfassessment question-and-answer sets? • What is the advantage of preparing your questions to your counterpart prior to the mission? IAEA Basic IRRS Training - Preparations of Reviewers 24