Basel Convention Regional Centres Handbook By Nelson Sabogal

Africa and West Asia 1 Basel Convention Regional Centre for the Arab States in Egypt 2 Basel Convention Co-ordinating Centre in Nigeria 3 Basel Convention Regional Centre in Senegal 4 Basel Convention Regional Centre in South Africa Central and Eastern Europe 9 Basel Convention Regional Centre in the Russian Federation 10 Basel Convention Regional Centre in Slovakia Latin America and the Caribbean Asia and Pacific Region 5 Basel Convention Regional Centre in China 6 Basel Convention Regional Centre for SEA in Indonesia 7 Basel Convention Regional Centre in Tehran 8 SPREP 11 Basel Convention Regional Centre in Argentina 12 Basel Convention Regional Centre in El Salvador 13 Basel Convention Regional Centre in Trinidad and Tobago 14 Basel Convention Coordinating Centre for Training and Technology Transfer for Latin America and Caribbean region in Uruguay

About the draft Handbook • The Handbook provides a detailed step-bystep approach to BCRC management • It addresses questions on policy, structure, procedures, responsibilties and authorities • It is divided into 9 chapters with relevant annexes • We will now see what these chapters contain in brief

CONTENT • • • Improving the Effectiveness of Regional Operations Resource Mobilisation Draft Principles of Staff Rules Draft Consultancy Services Contract for Individuals and Institutions Chart of Accounts Indirect Costs Reserves Income and Expenditure Projection System Draft Financial Rules and Procedures

Chapter 2 Resource Mobilisation • • • Provides a step-by-step approach to enhance capacity of resources mobilisation It is targeted at the Directors and the staff and includes basic background as well as practical and updated knowledge Information on financial mechanisms around the BCRC and the SBC Outline and overview of the steps in resource mobilisation Practical tips beneficial to fund raisers Includes a draft for project proposal

Chapter 3 Draft Principles of Staff Rules • General Guiding Principles • Recruitment and appointment- Polices and procedures, letter of appointment etc. • Working at the BCRC- training, obligations over time rules, annual performance apraisals, greviance and disciplinary procedures • Benefits of working in BCRC • Termination of Service- Notice period, resignation etc

Chapter 4 • Draft Consultancy Services Contract for Individuals and Institutions • Conditions of Contract for Consultants and Institutions • As easy as plugging in the variables but please ensure applicability to local context

Chapter 5 Chart of Accounts • To ensure standardisation of budget lines across BCRCs • Used for reporting back to UNEP, an obligation if funds are received from Convention Trust Funds • A link is provided to ‘‘UNEP Project Manual’’ describing this Chart of Accounts and how the budget table should be assembled

Chapter 6 Indirect Costs • Tendancy not to cover indirect costs in the core allocation and in grants • To clarify the role indirect costs play in project and programme planning • Distinguishing between direct and indirect costs and thier criterias • Solutions on how to deal with the problem on a step -by-step basis

Chapter 7 Reserves ‘‘ Tell me what you need and I will tell you how to get along without it’’- Dilbert • The need for reserves • Recommendations on how reserves can be built up

Chapter 8 Income and Expenditure Projection System • Use of Microsoft access for this purpose • To organise information on the income stream • Already in use by SBC for its income projection database • It will give an indication to the SBC on the position of the BCRC

Chapter 9 Draft Financial Rules and Procedures • Framework of financial responsibilities of BCRCs • Rules and Procedures for Budgeting and Auditing • Matters concerning administration and Finance- Polices and Definitions, Accounting and Records, assets and capital expenditure, cash management etc. • Renumeration and Personal Expenses. Pensions, loans, travel and other associated expenses

Annex I Guidelines for the preparation of Business Plans for 2009 -2011 • Thank you to those who have already sent it to the Secretariat! • It is one of the most important documents of the BCRCs as it assists in Implementing the ‘‘Basel Convention Strategic Plan’’ for the implementation of the BC to 2011 • It details the needs of each region thus allowing for the Secretariat to recognize them • Contains updated information on governance and administration arrangements and acts as a management tool for the Centres to attract funds • A Draft has been provided with bits and pieces of different BCRCs

Annex II Memorandum of Understanding

Clean up operation in Côte d’Ivoire 2006

Discovery of dumped toxic waste

http: //www. basel. int/centers. html THANK YOU!