BACKSTAGE VIEW IN WORD 2010 Created by Jennifer

BACKSTAGE VIEW IN WORD 2010 Created by: Jennifer Tyndall, Spring Creek High School

Backstage View

Backstage View After you click the File tab, you can see the Microsoft Office Backstage view The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options

Options in Backstage View

Info Tab The Info tab displays different commands, properties, etc. depending on the state of the document and where it is stored Commands on the Info tab can include Check In, Check Out, and Permissions. Commands in the Backstage view are highlighted depending on how important it is for the user to notice and interact with the commands.

Compatibility Mode Some functions are limited when viewing older versions of a document Must save as a. docx to have full capabilities Word 97 -2003 saves as a. doc, Word 2010 saves as a. docx BE CAREFUL when sending files to others in Word 2010 – if they don’t have Word 2010, they will not be able to open the file

Protecting Documents In Microsoft Office 2010, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations **NOTE: It’s important to remember your password because Microsoft cannot retrieve your forgotten passwords

Backstage Protection

Password Protection 1. In an open document, click the File tab The Backstage view opens 2. In the Backstage view, click Info 3. In Permissions, click Protect Document

Mark as Final When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only The Mark as Final command helps you communicate that you are sharing a completed version of a document ALSO FOUND ON THE REVIEW RIBBON!

Encrypt with Password When you select Encrypt with Password, the Encrypt Document dialog appears In the Password box, type a password Important: keep a list of your passwords and corresponding file names in a safe place

Use Caution

Restrict Editing Three options appear: Formatting restrictions: this reduces formatting options. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit (through Windows Live ID accounts). Start enforcement : Click Yes, Start Enforcing Protection to select password protection or user authentication.