B 2 Email Standard 6 5 Allows you
B 2 Email Standard 6. 5 Allows you to send Baan and ERP Ln Reports by e-mail to anyone at anytime, to print and archive, including in nightly jobs
B 2 Email Standard Allows you to archive, print or send Baan Reports by e-mail to anyone at anytime, including nightly jobs - in PDF, RTF, CSV, XML, BPF, TXT, HTML or in the e-mail body. B 2 Email Standard can be used to distribute important heavy duty reports at night. Several people will get a copy by e-mail (in the format they prefer), it will also be printed on few printers and saved on disk in few locations. It can also be used directly or indirectly, using scripts, for general e-mailing of reports, printing documents, such as invoices or checks, and simply to save a soft copy of a certain report in PDF format.
Sending Modes B 2 Email Standard works in three modes: • Manual Mode • Automatic Mode • From a Program Script
Manual Mode B 2 Email Device E-mail Addresses, File Types and other options
Automatic Mode Defines the recipients of each report and sends a message. Every time this report is run to the B 2 Email device, it is sent to the e-mail address defined by the broker.
Automatic Mode If a report is defined in the B 2 Email broker session, the B 2 Email device will pick the broker definitions to automatically e-mail, print or archive the output coming out of Baan. This is very useful for nightly jobs run in batch!
B 2 Email From a Program Script The following is a sample script for calling device “STD 6” from a program script. function main() { long reportnr 1 spool. fileout = "Auto“ |* Parameters for the device spool. report = "rtcmcs 044501000“ |*The name of the report spool. device = "STD 65“ | *The name of the device spool. open( "", spool. device, 0) | *Activate reportnr 1 = brp. open(spool. report, spool. device, 0) |*Query to select records for the report if reportnr 1>0 then select * from tcmcs 045 where tcmcs 045. _compnr = 550 selectdo brp. ready(reportnr 1) endselect brp. close(reportnr 1) endif spool. close() }
Methods of Sending – Body Report sent as the body of the e-mail
File Types – RTF files can be opened in Ms-Word for additional editing. With B 2 Email, you can automatically add a header and footer (per company)
File Types – BWPrint B 2 Email allows you to send Baan reports in BPF format, ready to be printed by BWPrint. The advantage of this option is that reports can be printed in a remote location in the same format as produced by Baan, and cannot be viewed unless somebody has a BW Client installed.
File Types – PDF Secured Files became the Ad-Hoc standard for sending files to business documents by e-mail. You can produce Invoices or checks in any paper size, with a pre-defined header and footer. You can also add a signature to the PDF document.
File Types – CSV B 2 Email can turn Baan reports to a CSV files to be viewed by Ms. Excel. Report titles are automatically removed by B 2 Email using NAZDAQ’s B 2 Win report converter.
File Types – XML (Extensible Markup Language) is a method for putting structured data into a text file that follows standard guidelines and can be read by a variety of applications.
Receiving an E-mail using B 2 Email Standard Baan reports are e-mailed as body of e-mail or as attachments The attached report can be zipped The standard subject is the report’s name Message body and subject can be customized per report The message is automatically signed by the user’s data
Additional Features Ø Define a different paper type for every document produced (A 4, Letter, A 5, Check Size) Ø System keeps log of every e-mail sent, file printed or archived Ø Possibility to send an e-mail to a group of recipients
Define Groups You can send your report to a pre-defined group
Technical Requirements Ø Works for Baan IVb, IVc, 5 b, 5 c and LN Ø Unix, NT or AS 400 Ø Can use Sendmail, SMTP, Outlook or Lotus APIs
B 2 Email Family of Products B 2 Email Standard Allows you to send Baan and ERP Ln Reports by e-mail to anyone at anytime, to print and archive, including in nightly jobs B 2 Email Plus An interface allows you to zoom to your customer, supplier employee or general address book to pick email address or Fax number. It allows you to send e-mails in different file formats Baan Mail-Merge Allows you to fully automate the process of delivering business documents to suppliers and customers. It allows you to e-mail/Fax/Archive or Print Baan Documents without any human intervention – having the recipient e-mail and fax automatically picked by the system
To get a free demo version contact us at: info@nazdaq-it. com NAZDAQ is a provider of Add-ons for Baan and Infor ERP Ln Customers. Other products from NAZDAQ are B 2 Win, Baan Mail-Merge, Baan Hot Link, B-Notified, Baan Color Changer and Baan Query Tool
- Slides: 19
