AYSO Region 894 Board Meeting January 17 2017

AYSO Region 894 Board Meeting January 17, 2017 1

Our Vision To provide world class youth soccer programs that enrich children’s lives. 2

Our Mission To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies. Everyone Plays Balanced Teams Open Registration Positive Coaching Good Sportsmanship Player Development 3

• • • Agenda Previous Minutes Open Vol Positions Training Matrix Calendar Action Items Administrative Updates • Function Updates – Fall Registration – Financial Status – Field Managers – VIP Status – EXTRA – RC Nom Com – Division Coordinators • New Business 4

Previous Meeting Minutes Review/Approval 5

Open Volunteer Positions • • • Fields Administrator Regional Coach Trainer Publicity/Marketing Coordinator Regional Auditor Secretary 6

Soon-to-be Open Volunteer Positions • Registrar • Referee Administrator • Webmaster (transition to Blue Sombrero) 7

e g n a h C o N 8

Training Opportunities • EXPO • Winter Camp 9

Calendar Date Jan 17 Jan 27 -29 Feb 10 -12 Feb 27 -Mar 3 Mar 4 Mar 5 Mar 6 Mar 13 -17 Mar 25 Apr 15 May 20 May 27 -29 Event Board Meeting EXPO Rescheduled Winter Camp Unified Practices U 8 -U 12 U 5/U 6 Games/Practices Begin (pinnies) Team Formation (all in one day)? U 5 -U 12 Spring Registration Ends (Shipping fee imposed) Team Practices Begin Spring Break Game 1 No Games - Easter Game 9 – Last Game Memorial Day Weekend 10

Action Items Description Assigned to Due Date Check fields and goals Rod M Do some analysis about the registration numbers to see if we need to focus on a division or identify another issue Send email with the list of volunteers for the board to approve Order Metals Complete Annual Report for Board Complete Region Audit Resolve Issues with Bank Account access Send $75 to Calvary for sprinkler repairs Finalize Regional Tournament schedules Investigate “MMS Northside goal has a loose post” Rod E September In Progress Meagan September In Progress John Rebecca John/DCs Rod M March Status October August October In Progress Complete In Progress Complete New 11

Administrative Updates 12

U 16 -U 19 Area Tournament • Thank you Meagan & Vechinskis for making this a success! 13

Area Director • David Lewis (forming New Market RC 1174) 14

Registrar Tiffney Etzel 15

Safety Director Rod Merritt 16

Treasurer Rebecca Hammer 17

CVPA Meagan Ottum 18

Coach Administration Peter Mc. Coy 19

Referee Administration Chris Boyer / Aaron Luchini Dowling Bowman Douglas Vechinski 20

Equipment Van Sullivan 21

Uniforms Beth Sullivan 22

Fields Vacant (John filling in) Cindy Vechinski 23

Field Status • Need to fertilize and probably do soil testing • Hope: Sprinkler Zone 1 not working • Calvary: Sprinklers have been fixed and replaced – still need to pay Calvary $75. 00 • Goal broken on Harvest Baptist – repaired good enough to use, but will need to be replaced 24

Field Status (cont) • Managers - all fields have at least one, lines are mostly getting painted, the net maintenance is hit and miss. • Most of Crosswinds treated for Fire ants, Hope treated for Armyworms, MMS will be treated by MMS for Armyworms. • The fields have not been fertilized at all this year (except I think Calvary Baptist & maybe Endeavor have people that treat them). 25

Spring Field Managers • • • U 5/U 6 – U 8 – U 10 – U 12 – U 14 – U 16/U 19 – 26

VIP Angela Southern 27

EXTRA Chris Steely 28

Division Coordinators 29

Spring Division Coordinators • • U 5 – U 6 – U 8 B – U 8 G – U 10 B – U 10 G – U 12 B – • • U 12 G – U 14 B – U 14 G – U 16 B – U 16 G – U 19 B – U 19 G – 30

New Business 31

Review Action Items 32