AWWA STUDENT CHAPTERS ESSENTIALS TO STARTING AND MAINTAINING

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AWWA STUDENT CHAPTERS ESSENTIALS TO STARTING AND MAINTAINING A STUDENT CHAPTER

AWWA STUDENT CHAPTERS ESSENTIALS TO STARTING AND MAINTAINING A STUDENT CHAPTER

YOU ARE REALLY IMPORTANT. • Did you know that in the next 10 years,

YOU ARE REALLY IMPORTANT. • Did you know that in the next 10 years, 37% of the water utility workers and 31% of wastewater utility workers will retire? • We need you to share your knowledge and passion regarding safe and sustainable water. • As a student, participating in the activities of an AWWA Student Chapter at your school is one of the best ways for you to expand your water knowledge, network with water sector leaders, and launch your career ! • Thank you for being a student member! 2

WHO ARE WE? American Water Works Association (AWWA) was founded in 1881; we have

WHO ARE WE? American Water Works Association (AWWA) was founded in 1881; we have over 51, 000 members in our 43 Sections in the US, Canada, Mexico and India. Vision: A better world through better water. Mission: Providing solutions to effectively manage water, the world’s most important resource. Core Principles: • Share best practices • Inspire innovation • Foster diversity and inclusion • Safeguard the environment and protect public health 3

MEMBERSHIP BENEFITS • AWWA Student Memberships are $20 annually • Officers should maintain an

MEMBERSHIP BENEFITS • AWWA Student Memberships are $20 annually • Officers should maintain an active AWWA Student Membership • Student Membership promotion usually happens Nov/Dec • Benefits include: • • Networking opportunities locally and nationally Personal and professional development Discounts on conference registrations and training Online publications to Opflow, Journal AWWA and the new Water Science Access to the AWWA Career Center Discounts at the AWWA bookstore Getting connected, staying informed and being a part of a professional community 4

WHO ARE YOU? • Student Chapters are managed by your local AWWA Section •

WHO ARE YOU? • Student Chapters are managed by your local AWWA Section • Each Student Chapter reports directly to the Chair or Executive Director of your Section • Your chapter may also report to the local Young Professionals Committee or another representative that your Section has determined (such as a Student Chapter Coordinator) • Your chapter may be a joint chapter , so you might report to the AWWA Section Chair/ED and the chair/president/ED of the other organization(s) 5

EXAMPLE: ROCKY MOUNTAIN SECTION OF AWWA (RMSAWWA) RMSAWWA Governing Board Joint Governing Board RMWEA

EXAMPLE: ROCKY MOUNTAIN SECTION OF AWWA (RMSAWWA) RMSAWWA Governing Board Joint Governing Board RMWEA Governing Board Joint Governing Board Student Chapter Coordinator Student Chapters Young Professionals Committee Young Professionals Outreach Chair (WEF Student Competition) 6

EXAMPLE: ONTARIO WATER WORKS ASSOCIATION (OWWA) 7

EXAMPLE: ONTARIO WATER WORKS ASSOCIATION (OWWA) 7

CHAPTER BASICS • • Five student chapter members, who are also members of AWWA

CHAPTER BASICS • • Five student chapter members, who are also members of AWWA Faculty/Staff Advisor Adopting bylaws that outline the chapter’s operation Charter petition Suggested roles and responsibilities of chapter officers College/university regulations for student club/organization Branding Social media 8

WHO RUNS THE CHAPTER? • Officers: • President-Elect (optional) • Vice President(s) • Secretary

WHO RUNS THE CHAPTER? • Officers: • President-Elect (optional) • Vice President(s) • Secretary • Treasurer • Optional positions: • Membership Chair • Education/Professional Advancement Chair • Program Development Chair • Public Affairs/Awards Chair • Communications Chair • Staff/Faculty Advisor from your • Social Committee Chair college/university 9

HOW DO WE GET STARTED? Requirements of AWWA and your local Section: Section Considerations:

HOW DO WE GET STARTED? Requirements of AWWA and your local Section: Section Considerations: 1. ) Create your student chapter name (send to AWWA and Section) 1. ) Section leadership will discuss the creation of your student chapter at their board meeting 2. ) They will ask themselves these questions: • Recommended “AWWA Section + name of college/university + Student Chapter” • AWWA Rocky Mountain Section Colorado School of Mines Student Chapter • AWWA Nebraska Section University of Nebraska. Lincoln Student Chapter 2. ) Submit charter petition and bylaws (send to AWWA and Section) 3. ) Budget proposal (send to local Section) • • • Is there sufficient volunteer leadership support? What are the financial repercussions? Is the Section willing to subsidize the chapter? Will there need to be a change in bylaws? Who will be responsible for managing the chapter? 10

HOW DO WE GET STARTED? Consider the requirements of your college/university. Check with your

HOW DO WE GET STARTED? Consider the requirements of your college/university. Check with your student life office regarding student organizations/clubs: • Preference is to be recognized as a professional organization vs. a social club Requirements vary per school: • Deadlines to submit organization • Number of students • Faculty vs. staff advisor 11

BYLAWS 12

BYLAWS 12

CHARTER PETITION 13

CHARTER PETITION 13

MEMBERSHIP RECRUITMENT • Host a table at your college/university’s club/organization day • Use on-campus

MEMBERSHIP RECRUITMENT • Host a table at your college/university’s club/organization day • Use on-campus flyers to invite prospective members to your meetings/events • Maintain social media accounts and use them to invite prospective members • Use your college/university’s hashtags to help spread the word about your activities • Word-of-mouth • Encourage members to bring a friend to the next meeting/event 14

WHAT’S YOUR SUCCESSION PLAN? Sustainability of your chapter: • Recruit members that are in

WHAT’S YOUR SUCCESSION PLAN? Sustainability of your chapter: • Recruit members that are in their freshmen, sophomore, junior year, as well as their senior year at the undergraduate level • At the graduate level, think about recruiting members that are in their 1 st or 2 nd semester, as well as their final semester of graduate school • Have discussions about leadership and find out how your members are interested in contributing 15

SETTING OBJECTIVES • Set short-term and long-term goals • How often should you meet?

SETTING OBJECTIVES • Set short-term and long-term goals • How often should you meet? • Preferably monthly • Recommend “kick-off” meeting in September and a end-of-year transition of officers meeting in late spring (April or May) • Consider holding monthly meeting on the same day of the week and in the same location • The officers should meet more often • Begin meetings with introductions and vital information, follow an agenda, wrap up with action items or reminders • Always obtain the names and email addresses of all attendees 16

SUGGESTED ACTIVITIES Seminars and Workshops • Faculty or staff advisor can recommend guest speakers,

SUGGESTED ACTIVITIES Seminars and Workshops • Faculty or staff advisor can recommend guest speakers, as well as your local Section contacts • Topics could include: • Source Water Protection • Drinking Water Legislation • Water Reuse • Emerging Contaminants • Careers in the water industry • Volunteer opportunities Tours • Treatment plants • Demonstration facilities • Equipment manufacturers • Breweries Webinars • Free webinars through AWWA are offered to student chapters as a benefit 17

SUGGESTED ACTIVITIES • Social Events • Bowling • Trivia • Coffee/tea socials • Happy

SUGGESTED ACTIVITIES • Social Events • Bowling • Trivia • Coffee/tea socials • Happy hour • Documentary screenings (open to all students at your college/university) 18

FUNDRAISING • The Water Equation • Scholarships for undergraduates, grad and doctoral students (17+

FUNDRAISING • The Water Equation • Scholarships for undergraduates, grad and doctoral students (17+ and over $100, 000) • One Operator Scholarship • www. awwa. org/we • Community Engineering Corps (funded through the Water Equation) • Community Engineering Corps is an alliance between AWWA, American Society of Civil Engineers and Engineers Without Borders-USA • Volunteers provide technical expertise to underserved communities in the US to ensure that their infrastructure meets the community's needs • www. awwa. org/cecorps • Water for People • Founded by AWWA in 1991 • Helps people in developing countries improve their quality of life by supporting the development of locally sustainable drinking water resources, sanitation facilities, and health and hygiene programs • www. waterforpeople. org 19

EVENT ADVERTISING • Classroom outreach (ask for 5 minutes) • Email blasts • Chapter

EVENT ADVERTISING • Classroom outreach (ask for 5 minutes) • Email blasts • Chapter website or social media accounts • Posters and flyers • Section website or Section social media accounts Consider: • Logo • Branding • Templates • Example email formats 20

EVENT MANAGEMENT • Ask for RSVP’s to gather number of attendees • Order food

EVENT MANAGEMENT • Ask for RSVP’s to gather number of attendees • Order food at least 1 day in advance • Have a sign-in sheet that includes name, email address, phone number • AWWA student brochures • Section brochures • Pens/pencils • Plates, cups, silverware • Swag! If it’s in your budget. 21

ALCOHOL POLICY • This is in accordance to your Section and your college/university’s club/organization

ALCOHOL POLICY • This is in accordance to your Section and your college/university’s club/organization policies • If you can have alcohol, please consider these things: • Do you need additional insurance? • A licensed bartender? • The presence of off-duty police officers • A secure method of marking of-age people • Please work closely with your Section contact regarding their policy 22

BUDGETING This information will vary dependent upon Section. • AWWA and your local Section’s

BUDGETING This information will vary dependent upon Section. • AWWA and your local Section’s fiscal calendars are from January 1 st – December 31 st (the opposite of your academic calendar) • Budget process begins in October and requests are usually due by the end of October, but varies per Section • You are budgeting for this year and for the next year's student chapter, from August to December • Section will determine your total net budget 23

BUDGETING • Ask before you purchase • Consider budgeting for these activities: Facility tours

BUDGETING • Ask before you purchase • Consider budgeting for these activities: Facility tours Community service projects Competitions Speaker presentations Student Chapter recruiting events Food at meetings Travel to facility tours or service projects Travel to local Section meetings/conferences • Travel/expenses to student design competitions • • Here are some items that may NOT be approved in your budget: • • Guest speaker fees and/or thank you gifts Registration fees for conferences Entrance fees for tours/activities without a demonstrated waterrelated element Alcohol 24

REIMBURSEMENT • Your Section contact manages this process • It could be the Young

REIMBURSEMENT • Your Section contact manages this process • It could be the Young Professionals Committee or the Chair of the Education Committee, etc. • • Collect all original and itemized receipts Complete an Expense Report Form and attach receipts Once approved, you’ll receive a reimbursement check Be sure to know the acceptable expenses vs. unacceptable expenses: • • Mileage Food Alcohol Gifts 25

EXPENSE REPORT 26

EXPENSE REPORT 26

RECEIPT SUBMISSION 27

RECEIPT SUBMISSION 27

AWWA BRANDING GUIDELINES • Identity System Guidebook • What is branding? • Elements that

AWWA BRANDING GUIDELINES • Identity System Guidebook • What is branding? • Elements that define our image, ethos, tone or “voice” • Separates an organization from competitors • Reinforces the organizations value Style Guidelines Prescribes uses for: • Logo • Typeface • System • Color palette • Layout 28

SOCIAL MEDIA GUIDELINES • Everyone who represents the association online must act as a

SOCIAL MEDIA GUIDELINES • Everyone who represents the association online must act as a responsible steward of its position as the authoritative resource for safe water • Provide accurate information. Communications should be based on current, accurate, complete and relevant data. Individual opinions should be identified as such, so they will not be mistaken for facts asserted by AWWA. • Maintain ethical conduct • Use the appropriate platform • Please follow, like and share from the AWWA Facebook, Twitter and Instagram accounts! 29

RENEWING STUDENT CHAPTER • Hold your end-of-year meeting in April/May • If possible, hold

RENEWING STUDENT CHAPTER • Hold your end-of-year meeting in April/May • If possible, hold your elections at this time to ensure that student chapter is ready for fall • Succession planning is crucial for long-term success! • Fill out annual Student Chapter survey in May for AWWA • Update charter petition and bylaws if necessary, but if no changes needed to be made, you are not required to resubmit them 30

QUESTIONS, IDEAS & DISCUSSION Cari Maciolek Student Program Manager, American Water Works Association Direct

QUESTIONS, IDEAS & DISCUSSION Cari Maciolek Student Program Manager, American Water Works Association Direct 303. 347. 6269 | Mobile 720. 775. 9020 cmaciolek@awwa. org 31