AVOIDING LAPSES IN FACULTYDEPARTMENTAL ADMINISTRATION THE ROLE OF

AVOIDING LAPSES IN FACULTY/DEPARTMENTAL ADMINISTRATION + THE ROLE OF COMMITTEE SYSTEM Prof. Olufemi Adebola Koya Faculty of Engineering, Elizade University, Ilara-Mokin, Ondo State

Presentation Outline Lapses: delays, detour, defects, deficiencies … ØThe Faculty in the Pyramid of U-Administration ØRelationship for Effective Administration ØResponsibilities without Dysfunctionality ØResource Management ØResults of Cohesive Faculty Administration FACULTY/DEPARTMENTAL ADMINISTRATION 2

The Faculty in the Pyramid of UAdministration • University administration is pyramidal, for effectiveness. • VC’s Offices at penthouses is symbolic, meaning? • Heads of Departments are VC’s captains of “foot soldiers” • Of what use then is Dean’s Office? • Each level sits on “clusters of burden bearers”, else … Who is here? Mr. VC, Sir Deanery: a passage, or a bottleneck? FACULTY/DEPARTMENTAL ADMINISTRATION Departments: barracks of foot soldiers or whistle blowers ? 3

Relationship for Effective Administration Lapses in Faculty/Departmental Administration avoidable if both relate as expected. ØThe HOD coordinates; what? ØThe Dean collates and communicates; how? ØPath Analysis: what is the VC getting? FACULTY/DEPARTMENTAL ADMINISTRATION 4

Responsibilities without Dysfunctionality q. The VC shares the Big Picture, clearly ØThe Dean expounds, drives, and reports on the mission, proactively ØThe mission is implemented under the HOD, actively ØFailed mission, who is irresponsible? Everything rises or falls on leadership … J. C. Maxwell; right? FACULTY/DEPARTMENTAL ADMINISTRATION 5

Responsibilities without Dysfunctionality – Benefits of Committee System üMultiplies leader’s effort üProvides all-inclusive governance and fulfilment üEnsures effectiveness: minimum of two good heads … my story. üGuarantees sustainability üDevelops confident leaders üEssential for promotion! Everything rises or falls on leadership … J. C. Maxwell; right? FACULTY/DEPARTMENTAL ADMINISTRATION 6

Resource Management I Nothing happens except SOMEONE (a strategic leader) makes it happen, using available resources. v. Problem: an asset, looking at possible outcomes v. Human / Personnel: organizing and steering well-blended functional groups (committees) – effectiveness & sustainability v. Money / Materials: available in caring v. Time: slippery and pigheaded, tie and drag along. FACULTY/DEPARTMENTAL ADMINISTRATION 7

Resource Management II Some Typical Functional Groups for Effective Administration: the Departmental in the mirror-image of the Faculty collating for the University – Ad-Hoc/Standing ü Research Groups - University Research Committee / Linkages ü Consultancy Committee - University IGR Committee ü Curriculum Review - Directorate of Academic Planning, or … if not … ü Staff-Student Relation - Directorate of Student Affairs ü Examination Results Processing – BCOS, Senate ü Staff Review Panel - AP D & C ü Industry and Alumni Relation - University Advance Office ü Stake Holders’ Forum, Departmental Meeting - University Administration/Senate ü The Strategic Leaders’ Dialogue, etc. - ditto- How many University functional groups, (existing? ), may be distillated? FACULTY/DEPARTMENTAL ADMINISTRATION 8

Resource Management III Nothing happens except SOMEONE MONITORS, looking at the future from the end. FACULTY/DEPARTMENTAL ADMINISTRATION 9

AVOIDING LAPSES IN FACULTY/DEPARTMENTAL ADMINISTRATION + THE ROLE OF COMMITTEE SYSTEM WE ARE ALL RESPONSIBLE!