Auxiliaries Activities Business Center AABC SEC Contracts The

Auxiliaries & Activities Business Center AABC SEC Contracts The Contracts Process

Auxiliaries & Activities Business Center Striving to provide student employees with invaluable work experience, the AABC SEC Contracts team is student operated. Our familiarity with Pa. CS procedures/policies and our experience with business transactions and operations allows us to facilitate projects efficiently, transparently, and most importantly, allows us to maximize customer benefit while minimizing university costs across the entire system.

Auxiliaries & Activities Business Center Step 1 - Submit Vendor Contracts to AABC. SECcontracts@oregonstate. edu - If you are procuring a personal service – complete the PSCW and submit this form to AABCSECcontracts@oregonstate. edu - Include budget authority approval - Send ANYTHING with terms and conditions to AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Step 1 Examples - Rental Agreements Facility Use Agreements Hotel Agreements Click-Through Agreements Personal Service Contracts AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Step 2 - Contract is assigned for review/drafting at the AABC - Department is notified that the contract/PSCW has been received along with… - Project number - Contact information for the employee assigned to the project AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Step 3 - AABC-SEC drafts and routes contract for all signatures - AABC-SEC sets up vendor in payment system - Future payment processes associated with projects are executed by the AABC-SEC AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Step 4 - Fully executed contract disseminated to all parties (vendor and department contact) - Payment initiated AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center - AABC-SEC makes payments for contracts. AABC-SEC is also capable of communicating with the following departments: - Why this process? - PCMM Vendor Maintenance Risk Management Business Affairs OSU Foundation All Central Offices AABC-SEC is initiating Lean Processes - Information will be time stamped Data analyzed Bottlenecks identified Solutions created, implemented and communicated out AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Goal - Faster turnaround times More available data for decision making More options One stop shop - Elimination of redundant flows of information - Make process more proactive and less reactive AABC. SECcontracts@oregonstate. edu

Auxiliaries & Activities Business Center Moving Forward - Please submit all request to AABC. SECcontracts@oregonstate. edu - We encourage “participation” and ideas to better the process. Please submit these ideas to AABC. SECcontracts@oregonstate. edu - Be prepared to put numbers to processes! Get excited!!! AABC. SECcontracts@oregonstate. edu

Contact Information AABC. SECcontracts@oregonstate. edu Student Contracts Team: Professional Staff: Mike Abraham Student Finance & Accounting Assistant Mike. Abraham@oregonstate. edu Whitney Turner Student Finance & Accounting Assistant Whitney. Turner@oregonstate. edu Shannon Davini Student Finance & Accounting Assistant Shannon. Davini@oregonstate. edu Thomas Bancroft Student Finance & Accounting Assistant Thomas. Bancroft@oregonstate. edu Scott Guthrie Student Finance & Accounting Assistant Scott. Guthrie@oregonstate. edu Mitchell Barrington Accounting Technician Mitchell. Barrington@oregonstate. edu Alex Leziy-Miller Finance Coordinator Alexandra. Leziy-Miller@oregonstate. edu Jennifer Creighton Finance and Accounting Manager Jennifer. Creighton@oregonstate. edu

Auxiliaries & Activities Business Center AABC SEC Contracts Thank You!