AUXDATA ORDER MANAGEMENT AOM Sector Maryland National Capital

AUXDATA ORDER MANAGEMENT AOM Sector Maryland National Capital Region March 2015

Agenda • • Overview Administration Requesting orders Completing orders FAQ’s Questions Email a copy of slides- Coxswains

AOM Overview • AOM is owned and was developed entirely by the Coast Guard • AOM is behind their firewall on their servers so security is improved. • AOM is a standardized system following all CG and Auxiliary policy requirements. • AOM is fully integrated with AUXDATA and FINCEN. 3

OVERVIEW • • • Coast Guard now responsible for AOM Coxswains request orders as usual SO-OP’s will review – concur or deny Coxswains can re-submit after changes Stations OIA will approve requests

OVERVIEW • Coxswains complete orders within 3 days • SO-OP reviews – recommends payment or not • Coxswains can correct problem, resubmit • Station OIA signs completed orders • Sector AUXLO signs forwards to FINCEN

Administration • Eligible – OPFAC Owner, Coxswain, Crew – View only – Aux & CG Admin • Not eligible – Trainee • Members can be added to AOM by contacting their SO-OP • Sector AUXLO is responsible for administration

Auxdata Order Management - AOM • Production - https: //ordermgmt. uscg. gov/ • Training - https: //ordermgmt-train. uscg. gov/ • Your password may need to be reset • If you are not able to login and the password is not the issue check: -You may be in REYR - Your may be in ADMIN hold (PLB renewal, PPE)

AOM Sign-On Screen Usually 1 st initial and last name If you do not have a password go back to the logon screen and click I forgot my password 8

Change Password

Request Password Enter the information and click submit. An Email will be sent with a new password. After you logon you can change the password

Change Password Click on My Account Note: New Password Criteria 11

Requesting orders - AOM • Requesting Orders – 7 days in advance but not more than 30 days • Owner on board may designate any qualified coxswain as operator when owner is on board • When the owner is not on board the designated coxswain must be listed by name on the offer for use (7003) in order to request orders

Requesting Orders • All crew must be listed in the Comments Box • Requests must contain an explanation for the patrol in the comment box • AOM will send you an email listing details of your request, Your E-mail address must be correct in AUXDATA to receive this mail • The email will also be sent to your station approver

Requestng Orders • Forward this email to your SO-OP • SO-OP will review the request and indicate agreement (I concur) at the top of the comment box. The SO-OP will contact you if something needs to be changed • The patrol will be approved/rejected by the station OIA • Rejected patrols can be resubmitted

Patrol Codes • All patrol types require information in the Comments box, explain why the patrol is being requested - (01 A) MOM, SAFETY PATROL – (02) REGATTA-SAFETY ZONE SUPPORT (REGATTA): the name and number of the event must be listed in Comments. If it does not have a number it is not a regatta – (03) NAVIGATION SYSTEMS PATROL: Verifying PATONS requires SO-NS authorization; Verifying Federal ATON requires ANT authorization, list CG authorizing person in comments – (22 A) OPERATIONS TRAINING: Must have a QE on board with name listed in Comments – (23 A) Stand By: Time counts at ½ towards fatigue time. Patrols cannot begin or end with this code

Completing Orders • Patrols must be completed in AOM within 3 business days of completing • Receipts are required for all expenses $25 and over and uploaded to AOM • Water and additives are not reimbursable • 2 cycle oil is reimbursable on a per gallon consumption • Add additional comments observed on patrol including the GAR score

Itinerary • Select your CG station for Operational Control (OPCON)– Not Sector Baltimore • The patrol begins when all crew are present and ready to get underway. Includes pre departure checks, crew briefing, GAR score, etc. • The patrol ends when refueled, post mission checks , crew debriefed and patrol terminated

Trailering • 01 B – Mission code for trailer time to and from the launch site • A patrol must be taken on the same day that trailer time is reported. • Trailer time counts as ½ underway time for crew fatigue limit • Crew not trailering must be listed in the comments section

Multiple Missions • Patrols that extend into the next day do not require a separate patrol, ex- fireworks • Multiple same day missions cannot be combined on the same patrol order. Each mission must have a separate patrol order Note – 23 A and 24 are not considered separate missions • Multiple same day patrols must have a one minute gap between missions

MISC • If a mid-patrol crew change, list all crew members and note times for each in the comments box. The IS officer will adjust the entries in AUXDATA • Use mission code 01 A when supporting a training event when the QE is not aboard your OPFAC • You must have a CG issued case number to have a SAR • Meals must be checked for crew

Signing Completed Orders • Completed Orders must be signed by Operator and Claimant • Do not select complete until both members have signed • Orders are signed by entering your password in the sign box • Your name and date will be entered

Approval • SO-OP's will review all completed orders checking for reasonableness and accuracy • Discrepancies must be resolved in order for the SO-OP to recommend approval • The SO-OP will enter “recommend reimbursement” in comment box and submit to the station OIA

Approval • OIA reviews completed order and rejects or signs in OIA signature box • Operators will be notified by AOM email on rejected orders • Denied orders can be reinstated once the issue is resolved • Sector AUXLO submits order to FINCEN after final review on Fridays

Applying to be Crew Click here to apply as crew for approved patrols

2016 Regattas • • • Mark your calendar Bay Bridge Paddle – May 14 Blue Angels – May 24 & 25 Bay Bridge Swim – June 12 Blue Angels Baltimore – Oct. 14, 15, 16

FAQ’S • How should I report patrol conducted on back to back days? • My boat is not listed with the OPFACS? • I can not delete crew ? • How do I validate crew before approval? • May I request to patrol in any AOR? • Why do I need to report engine hours if I am not reporting any expenses.

AOM Presentation • AOM presentation today – Jim Farrell, Auditorium at 1420 • This presentation will be repeated on-line • Go–To–Meeting Schedule • Thursday March 31 at 1900

Questions? • Questions regarding the use of AOM • Step by step in AOM (if time available) • End of presentation