Automated Time Attendance and Production System ATAAPS User

Automated Time Attendance and Production System (ATAAPS) User Training Release 11 -20 SMSgt Shawn Dusablon MSgt Trudy Lowry Integrity - Service - Innovation

What is ATAAPS? » The Automated Time Attendance and Production System (ATAAPS) provides an automated, single source input for reporting and collecting time and attendance (T&A) and labor data for passing that information to interfacing payroll and accounting systems. 10/31/2020 Integrity - Service - Innovation 2

ATAAPS Highlights » Default Labor Ö ATAAPS is an exception-based system. This means that time and attendance may be generated for each employee based upon defaults that are set for each employee, saving time in labor input as well as in correcting errors. » Certification Ö Allows an organization to have supervisors sign-off on their employee’s time and attendance. » Labor Validation Ö At the point of entry, labor is validated in accordance with the Defense Civilian Payroll System (DCPS) rules based on the Office of Personnel Management (OPM) guidelines. Ö Work Centers are also validated at the point of entry based upon the ATAAPS configuration. 10/31/2020 Integrity - Service - Innovation 3

ATAAPS Schedules » Time and attendance must be entered electronically by the second Thursday at 1200 (noon) for certification. However, you can enter time at any point during the pay period. » Certification will be electronically entered beginning the second Thursday of the pay period and completed by the close of business that day. » All users will be locked out of ATAAPS during Monday following the pay period. At that time data will be extracted from the ATAAPS database at the end of the pay period and electronically uploaded into DCPS. » Default labor will be ran to populate time on the first Monday of the pay period. 10/31/2020 Integrity - Service - Innovation 4

Getting Started To enter your time using the ATAAPS Web version, follow the instructions below: Ö Open your browser (Internet Explorer 7. x or higher) Ö Enter the following URL: https: //af. ataaps. csd. disa. mil/index 2. html Ö Save this to your internet favorites. 10/31/2020 Integrity - Service - Innovation 5

Logging into ATAAPS » Your screen should now look like the one below. » Click <Agree> to continue. 10/31/2020 Integrity - Service - Innovation 6

Logging into ATAAPS » Click on ANG 10/31/2020 Integrity - Service - Innovation 7

Logging into ATAAPS » Click on OK 10/31/2020 Integrity - Service - Innovation 8

ATAAPS Menu » Select Labor from the ATAAPS Menu. 10/31/2020 Integrity - Service - Innovation 9

Labor Window » This is the screen for entering labor hours. » By default, the screen displays the current pay period. ü Change pay periods by clicking the arrow buttons next to pay period or by selecting a pay period in the drop-down. » To enter labor hours, click the <Insert. Row> button. 10/31/2020 Integrity - Service - Innovation 10

Labor Window (Cont. ) » A new input row to enter labor displays. » "Work Center” should be pre-populated, select the "Job Order” 158 FW, and the "Type of Hours". 10/31/2020 Integrity - Service - Innovation 11

Book Icon Explains Codes » For those who need more explanation about the codes to be entered, click the book icon. » Select the appropriate values by clicking on one from each group to highlight them. Then, click <OK>. 10/31/2020 Integrity - Service - Innovation 12

Smiley Face Icon Displays Defaults/Favorites » Clicking the Smiley Face displays a selection of pre-determined Work Center / Job Order / Op. Code combinations » Select the appropriate and click <OK>. » The type hour is added at the main labor screen. 10/31/2020 Integrity - Service - Innovation 13

Entering Time » Once the drop-down fields are filled, enter time for that entry by typing the number of hours worked. E. g. 8, 9, 7. 3, 7. 45. » Partial hours are entered as HH. MM (hours, hours , minutes) by using a decimal point rather than a semi-colon. ü Quarter hours example: 4. 15, 4. 3, 4. 45 ü Tenth hours example: 4. 06, 4. 12, 4. 18, etc. 10/31/2020 Integrity - Service - Innovation 14

Saving Time and Fixing Errors » Click <Save> to update the database with your time. You must do this or your entries will not be saved. » If you enter a row without entering any hours, the system displays a message “Labor Duration not entered” under the line with no hours entered. » The system also checks for other scenarios such as exceeding your schedule. » All errors must be corrected before successfully saving all entries to the database. 10/31/2020 Integrity - Service - Innovation 15

Additional Features for Labor Entry » If you need to remove a row of labor input, you may check the box next to the row and click the <Delete. Row> button. » To easily add leave and premium time, select the checkbox next to a row of labor input and click <Copy. Row>. This inserts a new row with the same Work Center, Job Order and Op Code and Type Hour. Then, change the Type Hour and enter time. This feature is useful when you are adding a Type Hour with the same accounting information. » The <Refresh> button refreshes the screen to display information based upon the last time the information was saved. 10/31/2020 Integrity - Service - Innovation 16

Specifying Reasons for Sick Leave » Time can be associated with “Family Friendly” or “Labor Relations Issues” » After clicking <Save>, click on the “Nt. Diff/Haz/Oth” button located below the row on the screen: 10/31/2020 Integrity - Service - Innovation 17

Specifying Reasons for Sick Leave » Click the Add hyperlink to add a reason code. 10/31/2020 Integrity - Service - Innovation 18

Specifying Reasons for Sick Leave (Cont. ) » Select the reason that applies, and click the <Reason> button. 10/31/2020 Integrity - Service - Innovation 19

Specifying Reasons for Sick Leave (Cont. ) » The system returns to the labor screen and with the reason code selected under the day you indicated as seen below. » Click <Save> to save your changes. 10/31/2020 Integrity - Service - Innovation 20

Employee View Leave » On the labor window, the employee has a View Leave link to view their leave balance. » This balance reflects the last pay period – no edits or validations are performed between the labor balances and the labor input. » Click on View Leave. 10/31/2020 Integrity - Service - Innovation 21

Employee View Leave » Leave information is displayed for informational purposes. » Only leave codes with balances display. 10/31/2020 Integrity - Service - Innovation 22

Employee Concurrence- Agreeing to the Time Input » Access the concur feature by clicking the Concur link on either the labor window or the “Labor/Leave Review” screen. 10/31/2020 Integrity - Service - Innovation 23

Employee Concurrence Cont. » Click the check box and press <OK> to concur your time. 10/31/2020 Integrity - Service - Innovation 24

Employee Concurrence (Cont. ) » On the labor window, the Concur status is set to “Yes”. At this point your time card is ready to be Certified. Yay! 10/31/2020 Integrity - Service - Innovation 25

Add a New Leave Request - Annual Leave » Click the Leave Request link on the main ATAAPS Menu. 10/31/2020 Integrity - Service - Innovation 26

Add a New Leave Request - Annual Leave (Cont. ) » Click the <New Leave Request> button. 10/31/2020 Integrity - Service - Innovation 27

Add a New Leave Request - Annual Leave (Cont. ) » Note: Required fields are denoted with an asterisk ( * ). » Select LA – Annual for the Type Hour field. » Click the calendar icon and select the From Date (starting date for the leave request). » Select the starting hour and minutes in the From Time field. 10/31/2020 Integrity - Service - Innovation 28

Add a New Leave Request - Annual Leave (Cont. ) » Click the calendar icon and select the To Date (ending date for the leave request). » Select the ending hour and minutes in the To Time field. » Enter the total number of hours and minutes being taken for the leave request in the Total Hours field. 10/31/2020 Integrity - Service - Innovation 29

Add a New Leave Request - Annual Leave (Cont. ) » Read the Requestor Certification notice, then select the checkbox. » Click the <Submit> button. 10/31/2020 Integrity - Service - Innovation 30

Add a New Leave Request - Annual Leave (Cont. ) » The new leave request now displays in the Employee Leave Request Summary box with a status of Submitted. 10/31/2020 Integrity - Service - Innovation 31

Add a New Leave Request - FMLA » Click the Leave Request link on the main ATAAPS Menu. 10/31/2020 Integrity - Service - Innovation 32

Add a New Leave Request – FMLA (Cont. ) » Click the <New Leave Request> button. 10/31/2020 Integrity - Service - Innovation 33

Add a New Leave Request – FMLA (Cont. ) » Note: Required fields are denoted with an asterisk ( * ). » Select LS – Annual for the Type Hour field. » Click the calendar icon and select the From Date (starting date for the leave request). » Select the starting hour and minutes in the From Time field. 10/31/2020 Integrity - Service - Innovation 34

Add a New Leave Request – FMLA (Cont. ) » Click the calendar icon and select the To Date (ending date for the leave request). » Select the ending hour and minutes in the To Time field. » Enter the total number of hours and minutes being taken for the leave request in the Total Hours field. 10/31/2020 Integrity - Service - Innovation 35

Add a New Leave Request – FMLA (Cont. ) » Click the <“I hereby invoke my entitlement to family and medical leave”> checkbox. » Select the reason for <FMLA> from the drop-down list. » Read the Requestor Certification notice, then select the checkbox. » Click the <Submit> button. » The submitted request appears in the Employee Leave Request Summary table. 10/31/2020 Integrity - Service - Innovation 36

Add a New Leave Request – Sick Leave » Click the Leave Request link on the main ATAAPS Menu. 10/31/2020 Integrity - Service - Innovation 37

Add a New Leave Request – Sick Leave (Cont. ) » Click the <New Leave Request> button. 10/31/2020 Integrity - Service - Innovation 38

Add a New Leave Request – Sick Leave (Cont. ) » Note: Required fields are denoted with an asterisk ( * ). » Select LS – Sick for the Type Hour field. » Click the calendar icon and select the From Date (starting date for the leave request). » Select the starting hour and minutes in the From Time field. 10/31/2020 Integrity - Service - Innovation 39

Add a New Leave Request – Sick Leave (Cont. ) » Click the calendar icon and select the To Date (ending date for the leave request). » Select the ending hour and minutes in the To Time field. » Enter the total number of hours and minutes being taken for the leave request in the Total Hours field. 10/31/2020 Integrity - Service - Innovation 40

Add a New Leave Request – Sick Leave (Cont. ) » Select the reason for the sick leave from the <Purpose> field. » Read the Requestor Certification notice, then select the checkbox. » Click the <Submit> button. » The submitted request appears in the Employee Leave Request Summary table. 10/31/2020 Integrity - Service - Innovation 41

Add New Comp Time Request » Click on Premium Request 10/31/2020 Integrity - Service - Innovation 42

Add New Comp Time Request-Cont » Click the “New Premium Hours Request”. 10/31/2020 Integrity - Service - Innovation 43

Add New Comp Time Request-Cont 10/31/2020 Integrity - Service - Innovation 44

Add New Comp Time Request-Cont » After adding your request, it will show as Submitted, be sure to keep your hard copy 46 -14 on file. 10/31/2020 Integrity - Service - Innovation 45

Cancel a Leave Request » Click the Leave Request link on the main ATAAPS Menu. 10/31/2020 Integrity - Service - Innovation 46

Cancel a Leave Request (Cont. ) » Click the <ID> number of the Leave Request to be cancelled. 10/31/2020 Integrity - Service - Innovation 47

Cancel a Leave Request (Cont. ) » Click the <Cancel Request> button if this leave request is no longer needed. 10/31/2020 Integrity - Service - Innovation 48

Cancel a Leave Request (Cont. ) » The leave request now displays in the Employee Leave Request Summary box with a Cancelled status. 10/31/2020 Integrity - Service - Innovation 49

Questions Integrity - Service - Innovation