Automated legal deposit library in Norway Kari Mathisen

Automated legal deposit library in Norway Kari Mathisen 10. 06. 2004/KM ELAG 2004

The National Library of Norway • • One organization – two sites In Oslo 150 employees In Rana 200 employees Re-organised in 2004 National Librarian Ass. National Librarian 7 directors 5 divisions 10. 06. 2004/KM ELAG 2004 2

The Repository Library • 1. 2. • • Established in 1989 to increase the efficiency of resources in the Norwegian library system by offering: Low demanded documents transferred from the entire Norwegian library community Legal deposited documents Central in the Norwegian interlending system One of the best perfomances in the ILL service in Nordic academic libraries in 2000 10. 06. 2004/KM ELAG 2004 3

Types of documents and services • 500 000 monographs for lending • 19 000 periodical titles for copying • 22 000 microfilmed Norwegian newspapers for lending • Surplus document service 10. 06. 2004/KM ELAG 2004 4

From stacks to ASRS • 1990 -2001: Greater influx of document than expected High level cataloguing in Bibsys Large backlog in cataloguing and processing • 1995: A new store with mobile shelves (already too small) • 1996 -2000: Long term planning to increase storage capacity • 2000: ASRS was chosen • 2001 -2003: The Transitio project 10. 06. 2004/KM ELAG 2004 5

Why choose an ASRS? • Spacesaving storing and effective retrieval • One quarter of base area needed compared to traditional shelf storing • Optimized collection development • Easy, and low cost expansion 10. 06. 2004/KM ELAG 2004 6

Changes and challenges 2001 -2003 • 1 mill. books, periodicals and microfilms moved several times • 3500 shelf metres of periodicals recatalogued • 41 500 storage boxes, 1 mill. folders and 1 mill. items loaded into the storage • 15 500 mobile shelves dismantled • Communication between Swisslog and Bibsys 10. 06. 2004/KM ELAG 2004 7

The Automated Storage I • A = 890 m², l = 60 m, h = 14 m, w = 14 m • Exterior covered with wooden planking to match the surroundings (mountain) • Steel pillars • Floor is concrete • Walls and floors are painted • An enclosed bridge connects the storage to the retrieval centre 10. 06. 2004/KM ELAG 2004 8

The Automated Storage II • 3 gangways, one for each of the Stratus robot fork lifts • 43140 locations • Two frequent zones • 140 m of Powered rollers • Max. 200 boxes in/out per hour • Bar code readers all along the powered rollers 10. 06. 2004/KM ELAG 2004 9

The Storage Boxes • • Base: 595 x 414 mm 3 different heights 4 different box types Max. weight: 36 kg No lids Bar code as an identifier Contain folders with documents • Made of 0, 7 mm steel 10. 06. 2004/KM ELAG 2004 10

The Folders • 1 book in each folder • 1 or more periodicals in each folder • 4 microfilms in 1 folder • Bar code at the top • Two last numbers in the code are coloured and written in large types 10. 06. 2004/KM ELAG 2004 11

Media • All documents referred as media in the WMS • Bar codes are unique identifiers • The lending material has no permanent folders or boxes • The copying material has permanent boxes and folders, but no permant location in the storage 10. 06. 2004/KM ELAG 2004 12

Warehouse Management System • Runs the ASRS • Communication with Bibsys • Operators and super users • Bar codes connect the units together – box, folder and document • Dynamic system 10. 06. 2004/KM ELAG 2004 13

The retrieval centre • 3 workstations • 3 operators • PC, hand scanner and keyboard 10. 06. 2004/KM • Loading in and out of the storage • Collection development ELAG 2004 14

Handling the orders I 10. 06. 2004/KM ELAG 2004 15

Handling the ordrers II 10. 06. 2004/KM ELAG 2004 16

Famous visitors in the ASRS 10. 06. 2004/KM ELAG 2004 17