August GATE Equity Webinar Attendance 101 One Districts

August GATE Equity Webinar Attendance 101: One District’s Approach to Supporting Attendance Exploring topics related to equity in graduation success The webinar will begin soon. While you wait, please share in the chat panel: Use 6 words to describe your connection to Attendance Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

Connect to Audio You can join by computer audio or call in. Dial +1 669 900 6833 or +1 646 558 8656 Webinar ID: 122 -657 -497 Test Audio 9/13/2021 | 2

Tips for Participating • Share comments and ideas in the Chat panel (send to “All”) • Ask presenters questions in the Q&A panel • Slides are available on the GATE Equity Webinar page in the Archive now. • Recording will be available at the end of the month. 9/13/2021 | 3

Webinar Etiquette If you aren’t speaking, please mute your audio Growth mindset Focus on the topic, stay present Assume positive intent 9/13/2021 | 4

Do you need clock hours? We are offering 3 free Clock Hours for attending both of today’s Dual Credit Webinars. 1. Attend both the morning and afternoon GATE Equity Webinars Live. 2. Complete the pre-reading assignment. 3. Register for clock hours. 4. Print and sign the clock hour form. 5. Send the signed evaluation to Ronnie. Larson@k 12. wa. us. Clock Hour Instructions and Registration Here! 9/13/2021 | 5

August GATE Equity Webinar Attendance 101: One District’s Approach to Supporting Attendance Exploring topics related to equity in graduation success Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

Objectives • Understand high leverage attendance supports and why they matter • Learn from a district how they supported attendance district wide • Get resources to get started! 9/13/2021 | 7

Who Are We? Kefi Andersen Krissy Johnson Trish Piliado Rachel Cason Graduation Equity Program Supervisor Attendance Program Supervisor Director, Student Welfare & Attendance Student Success Coordinator OSPI Vancouver School District 9/13/2021 | 8

Vision: All students prepared for post-secondary pathways, careers, and civic engagement. Mission: Transform K– 12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Values:

Equity Statement Each student, family, and community possesses strengths and cultural knowledge that benefit their peers, educators, and schools. Ensuring Educational Equity Goes Beyond Equality Inclusion & Reimaging • it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our: • Students of color • Students living in poverty • Students receiving special education • Students receiving English Learner services • Students who identify as LGBTQ+ • Highly mobile student populations • Requires education leaders to develop an understanding of historical contexts; • engage students, families, and community representatives as partners in decision-making; • Actively dismantle systemic barriers • replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools 9/13/2021 | 10

Office of System & School Improvement Study Focus on schools identified for supports We believe we are more likely to see school improvement across multiple measures if we: Support Connect programming to specific needs Serve Build the health of systems Elevate Provide professional learning on data inquiry and supportive resources and tools

More This Afternoon Today at 3: 00 pm! Attendance 201: Engaging Families Through Community Cafes 9/13/2021 | 12

Next Month September, 2019 School Climate 101: Behavior Supports 10 a. m. – 11 a. m. School Climate 201: Behavior Supports 3 p. m. – 4 p. m. 9/13/2021 | 13

Questions & Polling 1 Who’s here? q Administrator q Counselor q Teacher q Parent q ESD q District q Continuous Improvement Partner or Coach q Grad Specialist q Community Based Organization Has your school been identified for Comprehensive or Targeted Supports by OSPI? q Yes q Not Sure How familiar are you with our topic? A. Very B. Somewhat C. It’s new! q Paraprofessional q Other 9/13/2021 | 14

What is Chronic Absenteeism? 10% or more of school days Excused Unexcused Chronic Absenteeism 9/13/2021 | 15

How does OSPI report Chronic Absence? Chronically Absent Regular Attendance Missing 10% or more of school days Present for 90% or more of their school days Regular Attendance rate is the percentage of students that are not chronically absent. 9/13/2021

Why do we care about attendance?

Did you know? Attendance in the Early Grades: Why it Matters for Reading Research Brief: Chronic Absenteeism 9/13/2021 | 18

2017 -18 Statewide Regular Attendance All Students Regularly Attending: 83% Highest Regular Attendance: Asian (90%) & Non Low Income Students (88%) Most Impacted: Students experiencing Homelessness (59%), American Indian (65%), Pacific Islander (70%) 15% of 8 th graders said they missed 3 or more days of school in the last month (HYS) *OSPI Report Card & Healthy Youth Survey data 9/13/2021 | 19

Misconceptions Barriers Contributing Factors • Absences are only a problem if they are unexcused • Missing 2 days per month doesn’t affect learning • Sporadic absences aren’t a problem • Attendance only matters in the older grades • Suspensions are not relevant • Illness, both chronic and acute • Lack of health, mental health, vision, or dental care • Family responsibilities • Trauma • Unsafe path to/from school • Poor transportation • Housing and food insecurity • Frequent school changes • Involvement with child welfare or juvenile justice systems • Inequitable access to resources due to bias & discrimination. Negative School Experiences • Struggling academically and behaviorally • Ineffective or harmful interventions • Bored • Social challenges • Bullying • Suspensions and expulsions • Harsh, biased disciplinary practices especially for students of color • Negative attitudes of parents due to their own school experience • Undiagnosed disability • Lack of appropriate accommodations for disability Lack of Engagement • Lack of or inequitable access to challenging, culturally responsive, engaging instruction & enrichment • Lack of academic, emotional and behavioral support • No meaningful or negative relationships to adults in the school • Stronger ties with peers out of school than in school • Unwelcoming school climate • Failure to earn credits/ no future plans • Many teacher absences or long-term substitutes *Attendance Works 9/13/2021 | 20

Elements of Success of MTSS for Attendance Family support & engagement Community partnerships Leadership Teams that monitor data daily & weekly MTSS for Attendance Tiered responses (All, Some, Few) 5/1/2019 21

Multi-Tiered Response to Attendance Tier 1: • • All Students Define and teach “good attendance” Celebrate good and improved attendance Awareness efforts that educate parents about impact of absences Proactive & positive messaging for absences Nudge Letters Absence data is monitored frequently Engaging school climate & positive relationships with students and families Rigorous & engaging instruction Tier 2: Students with At-risk Attendance • Personalized early outreach • Action plan addresses barriers and increases engagement • Nudge letters Tier 3: Students that are Chronically Absent • Coordinated school and interagency response • Home visits • Check & Connect • Community Truancy Boards 5/1/2019 22

Our vision: All students prepared for post-secondary pathways, careers, and civic engagement. Only Unexcused All Absences Focus on Compliance Focus on Educational Success Focus on actions of Student & Family Curious about all Influences Intervene Reactively, Late or Not at All Attendance as a Signal to Prevent & Intervene Early 9/13/2021 | 23

Questions & Polling 2 What’s your biggest challenge with Attendance? • Share your challenge in the chat. 9/13/2021 | 24

What Does A Successful Program Look Like? Vancouver School District

Equity and Excellence: Integrated Student Supports Safe and Supportive Initiative Inviting and emotionally safe places for students to learn. 2020 Key Performance Indicators 90% of all students are attending 90% of the time. District-wide attendance campaign, themed: “Attendance matters, you matter. ” 9/13/2021 | 26

Attendance Rates 2010 -11 to 2017 -18 Students Attending 90% of the Time All Grades K-12 by Race/Ethnicity and Gender School Years 2010 -2011 to 2017 -2018 100% 90% 80% 72% 74% 70% 78% 67% 70% 67% 71% 75% 74% 77% 80% 72% 75% 78% 71% 74% 60% 50% 40% 30% 20% 10% 0% 2011 2017 2018 All 72% 74% 78% Black 60% (Gap 14%) 67% (Gap 10%) 70% (Gap 10%) Hispanic 67% (Gap 7%) 71% (Gap 6%) 75% (Gap 5%) White 74% 77% 80% Male 72% 75% 78% Female 71% 74% 78%

Attendance Rates for All Students 2010 -11 to 2017 -18 Students Attending 90% of the Time All Grades k-12 by Special Populations Schools Years 2010 -2011 to 2017 -2018 85% 82% 83% 90% 80% 73% 70% 72% 75% 79% 60% 64% 68% 73% 76% 79% 64% 67% 71% 50% 40% 30% 20% 10% 0% 2011 2017 2018 ELL 70% 72% 73% Not ELL 72% (Gap 2%) 75% (Gap 3%) 79% (Gap 6%) SWD 60% (Gap 13%) 64% (Gap 12%) 68% (Gap 11%) 2011 2017 Not SWD 73% 76% 79% 2018 Low Income 64% (Gap 18%) 67% (Gap 16%) 71% (Gap 14%) Not Low Income 82% 83% 85%

Elementary School: Grades K-5 Attendance Disproportionality Students At or Above 90% Attendance All FRL K-5 Student Groups At or Above 90% Attendance Not Hisp Whit Not Black ELL SPED FRL anic e ELL SPED Not SPED 2010 78% 72% 88% 67% 76% 81% 75% 79% 71% 80% Not ELL 2011 79% 73% 90% 76% 81% 76% 80% 72% 80% ELL 2012 80% 74% 91% 72% 78% 83% 77% 81% 73% 81% White 2013 80% 74% 90% 73% 79% 82% 78% 80% 71% 81% 2014 80% 74% 90% 72% 79% 80% 72% 81% 2015 82% 77% 91% 79% 83% 82% 73% 84% 2016 82% 78% 89% 77% 82% 84% 81% 83% 74% 83% 2017 82% 76% 90% 73% 80% 84% 79% 83% 74% 83% 2018 84% 78% 90% 76% 82% 85% 80% 84% 76% 85% 80% 76% 71% 75% Hispanic Black 81% 82% 76% 67% 84% 79% 80% 85% Not FRL 88% FRL 72% All 78% 50% 55% 60% 65% 2018 70% 2014 75% 2010 90% 84% 85% 90% 95%

Gardening

Middle School: Grades 6 -8 Attendance Disproportionality Students At or Above 90% Attendance All FRL Not FRL Black Hispanic White ELL Not ELL SPED Middle School Student Groups At or Above 90% Attendance Not SPED 72% SPED 2010 70% 61% 81% 53% 68% 71% 69% 70% 55% 72% 2011 72% 63% 84% 61% 66% 74% 66% 73% 59% 74% 2012 2013 72% 63% 85% 84% 58% 59% 68% 70% 74% 73% 66% 67% 73% 72% 59% 61% 74% 2014 73% 64% 85% 71% 70% 74% 68% 73% 61% 75% 2015 73% 65% 84% 71% 72% 74% 71% 74% 62% 75% 2016 77% 70% 85% 75% 77% 73% 77% 66% 78% 2017 74% 66% 83% 72% 70% 76% 68% 75% 58% 76% 2018 79% 71% 86% 78% 77% 80% 71% 80% 66% 81% 66% 55% Not ELL 70% 71% 69% White 71% Hispanic 68% Black 81% 80% 77% 78% 53% 86% 81% Not FRL 61% All 71% 70% 0% 10% 20% 30% 40% 2018 50% 2014 60% 2010 70% 79% 80% 90% 100%

Students

High School: Grades 9 -12 Attendance Disproportionality Students At or Above 90% Attendance All FRL Not Not Black Hispanic White ELL SPED FRL ELL SPED 2010 58% 43% 70% 45% 46% 60% 42% 58% 38% 60% 2011 59% 46% 72% 45% 50% 62% 46% 60% 41% 61% 2012 Not SPED 60% SPED 58% 43% 73% 39% 43% 62% 34% 59% 42% 60% 59% 44% 74% 41% 46% 63% 32% 60% 42% 61% 2014 56% 42% 70% 44% 48% 59% 36% 57% 42% 58% 2015 55% 42% 69% 44% 46% 59% 39% 56% 43% 57% 58% 46% 69% 45% 50% 60% 43% 59% 54% 58% Not ELL 58% 42% White Hispanic 62% 48% 74% 56% 53% 66% 47% 63% 51% 64% 2018 67% 53% 78% 57% 72% 48% 69% 54% 69% 72% 60% 57% 46% Black 69% 48% 57% 45% Not FRL 70% FRL 58% 0% 10% 20% 30% 2018 40% 2014 78% 53% 43% All 2017 69% 54% 38% ELL 2013 2016 High School Student Groups At or Above 90% Attendance 50% 2010 60% 67% 70% 80% 90%

Grads

Multi-tiered Approach to Chronic Absenteeism Intensive Tier 3 Absent 20%+ Intensive Tier 3 – Absent 20%+ • Response plans with higher interventions and wraparound support-in/out of school Strategic Tier 2 – Absent 10% - 19% Strategic Tier 2 Absent 10% - 19% • Student attendance response team meets monthly, positive phone calls, response plans with in-school interventions Universal Tier 1 – All Students Universal Tier 1 All Students • Create a culture and climate of attendance through: Principal Attendance Toolkit, monitor data, engage parents and students, recognize good and improved attendance, provide personalized outreach, remove barriers to attendance 9/13/2021 | 35

Tier 1: Attendance Prize Patrol 36 schools visited 162 classrooms surprised 5000 students received prizes All Departments in the District Office have attended with us including: • • • Prize Patrol Video • Career & Technical • • Education • Nutrition • Transportation Security Student Information Systems Human Resources Payroll Communications Fiscal Purchasing 9/13/2021 | 36

Tier 2: Attendance Project Initiative Resources Who First Year • Began with our 2 high schools with the lowest attendance rates and their 2 middle and 2 elementary school feeders This year Second year • Expanded to 12 schools • Include 18 schools • Kaiser Grant-Chronic absenteeism (ESD support) • Attendance Worksattendance team analysis • District & school-level data • Book Study: School Leader’s Guide to Tackling Attendance Challenges 9/13/2021

Tier 2: Assessment to Address Attendance Barriers I'm too tired to get up on time. Does not apply to me (0%) 59% Not true (41%) Somewhat true (33%) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Often true (26%) I often don’t feel well enough to go to school. Does not apply to me (0%) 75% 0% 10% 20% 30% 40% 50% 60% 70% I have trouble sleeping. Not true (25%) Somewhat true (43%) 80% 90% 100% Often true (32%) Does not apply to me (0%) 38% Not true (62%) Somewhat true (23%) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Often true (15%) 9/13/2021 | 38

Tier 3: Truancy or Re-engagement Boards • Alternative Programs • GED Programs • Jobs Skills Programs Education Community Resources • FCRC • Community Agencies SWA Department RE-CONNECT RE-COMMIT RE-ENGAGE ATTENDANCE ON TIME GRADUATION ENGAGEMENT Truancy Project 9/13/2021 | 39

Cultural Responsiveness By building a culture and a climate of attendance, we are creating more inviting and emotionally safe places for students to learn. 9/13/2021 | 40

GATE Evaluation This presentation will change my practice in the future: • Definitely • I learned something I can use • I knew most of this already • No – not helpful The presenters were content experts: • Strongly agree • Agree • Disagree • Strongly Disagree The presentation met the stated learning This presentation was well organized with aobjectives: variety of participant involvement: • Strongly agree • Agree • Disagree • Strongly Disagree GATE Evaluation 9/13/2021 | 41

Resources

Resources Tools • Vancouver’s Principal’s Toolkit • Reasons for Chronic Absenteeism Screener • Year-Long Planning Tool Websites • OSPI Attendance page • Attendance Works 9/13/2021 | 43

Communications Toolkit for Attendance Awareness Month • Posters & Rack Cards in multiple languages (hard copy) available for order through our website • Materials available for order September 1 • Sign Up for Attendance Newsletter here 9/13/2021 | 44

Get Personalized Assistance • Do you want personalized support? • We want to help connect you to the right people! • Use the Green Button! 9/13/2021 | 45

Contact US Kefi Andersen Krissy Johnson Trish Piliado Rachel Cason Graduation Equity Program Supervisor Attendance Program Supervisor Director, Student Welfare & Attendance Student Success Coordinator OSPI krissy. johnson@k 12. wa. us Vancouver School District trish. piliado@vansd. org OSPI kefi. andersen@k 12. wa. us Vancouver School District rachel. cason@vansd. org 9/13/2021 | 46

OSPI You. Tube Channel Did you know you can subscribe to the OSPI You. Tube Channel? Watch our past webinars! Youtube. com/wa. OSPI 9/13/2021 | 47

Creative Commons • Except where otherwise noted, this work by the Office of Superintendent of Public Instruction is licensed under a Creative Commons 4. 0 International License. • Many of our images come from The. Noun. Project. com. 9/13/2021 | 48

Discussion Questions for the Chat What were the big ideas you got from today? What are your next leadership moves? What did you value in the presentation? What questions do you still have? 9/13/2021 | 49