August 15 2016 CEE PY 9 Planning Kelly

August 15, 2016 CEE PY 9 Planning Kelly Gaither CEE Director kelly@tacc. utexas. edu

CEE PY 9 Project KPIs Metric Level L 3 Owner PY 9 Target Number of participant hours of live training Deepen and Prepare the current Project delivered by XSEDE Extend Use and next generation CEE 40000/yr Number of new underrepresented individuals using XSEDE resources and Project services via the portal Deepen and Extend Use (new Extend Use communities) BP 200/qtr Number of new users of XSEDE resources Project and services via the portal Deepen and Extend Use (new Extend Use communities) UII 3000/qtr Number of sustained underrepresented individuals using XSEDE resources and Project services via the portal Deepen and Deepen Use (existing Extend Use communities) BP 1500/yr Number of sustained users of XSEDE Project resources and services via the portal Deepen and Deepen Use (existing Extend Use communities) UII 3500/qtr 2 Metric Name Goal Subgoal

CEE PY 9 L 2 KPIs Metric Level Metric Name Goal Subgoal L 3 Owner PY 9 Target Aggregate mean rating of training impact for L 2 KPI attendees registered through the portal Deepen and Prepare the current Extend Use and next generation CE 4. 4/5. 0/qtr L 2 KPI Number of institutions with a Champion Deepen and Deepen Use (existing Extend Use communities) CEE 250 Number of students benefiting from XSEDE resources and services through training, XSEDE L 2 KPI projects, or conference attendance Deepen and Prepare the current Extend Use and next generation WD 1250/qtr Percentage of underrepresented students benefiting from XSEDE resources and services through training, Deepen and Prepare the current L 2 KPI XSEDE projects, or conference attendance Extend Use and next generation WD 50%/qtr Percentage of user requirements addressed within L 2 KPI 30 days. CE 100%/qtr 3 Sustain the Provide excellent user Ecosystem support

Mission Actively engage a broad and diverse cross-section of the open science community, bringing together those interested in using, integrating with, enabling, and enhancing the national cyberinfrastructure 4

Organizational Structure 5

Workforce Development PY 9 Priorities Training • Vetting – Review and evaluate materials/topics • Roadmaps – Design, improve and update • Execution – Conduct live and asynchronous training • Outreach – Improve advertisement and visibility 6

Workforce Development PY 9 Priorities • Education • Formal Mentoring – Undergraduate Petascale Institute (Interns and Faculty) – XSEDE EMPOWER (Undergraduate/Graduate students) • Formal Learning – Assist institutions with the creation of semester long computational science programs – Maintain HPCU site 7

User Engagement PY 9 Priorities • Mine User/Community Feedback – Mine user survey including user comments – Monitor/mine user forums and feedback tickets • Obtain User/Community Feedback – Conduct user interviews – Annual user survey – Assist with micro surveys 8

Broadening Participation PY 9 Priorities • General – Outreach: campus visits, conference exhibition, training – Community Building – Diversity & Inclusion • Student Programs – Advanced Computing for Social Change -- PEARC 19 to include both students and faculty – Computing 4 Change -- SC 19 expanded from 3 day competition to 4 day challenge 9

UII PY 9 Priorities • Online – Maintain technology capabilities – Support backend services • Documentation – Ensure user guides kept up to date – Ensure new services and features are documented • Expanded feature set – Based on user and staff requirements 10

Campus Engagement PY 9 Priorities • Sustainability – Professionalize organizational practices – Finalize sustainability plan – Formalize best practices for virtual organization 11

What’s New or Changing in PY 9 Move student programs into Broadening Participation Formalize project-wide Equity & Inclusion Add longitudinal evaluation Increase focus on faculty engagement with additional efforts to engage faculty at MSIs • Formalize best practices in all areas and focus on innovation • • 12

PY 9 ± 5% Exercise 5% Increase impacts: • Longitudinal Tracking • Workforce Development – Training: Get new topics into the monthly workshops, targeted training based on audience – Education: Offer more workshops for faculty professional development with travel support -- (only viable means of kickstarting impact into university curriculum) 13

PY 9 ± 5% Exercise 5% Increase impacts: • Broadening Participation and Student Programs – Expand disseminate Advanced Computing for Social Change curriculum in collaboration with Education • User Interface & Online Information – Overall user portal improvement to enhance user experience • Campus Engagement: – Professionalize practices (e. g, independent database of campus champions) and assist with independence 14

PY 9 ± 5% Exercise 5% Decrease impacts: • CEE: People time • User Engagement/Training/UII – Would negatively impact direct user facing activities • Workforce Development – Education lose formal engagement with students and opportunities to expand programs for long-term sustainability 15

PY 9 ± 5% Exercise 5% Decrease impacts: • Broadening Participation – lose personal interaction with URMs which is counter to what has made us successful • Campus Engagement – Cut leadership time in a team that is already stretched far too thin 16

PY 9 Publications Being Considered • Journal publication for Advanced Computing for Social Change/Computing 4 Change focused on student experience and success backed by years of evaluation data • Journal publication for faculty engagement added to Advanced Computing for Social Change to take place at PEARC 19 • Journal publication for INCLUDES immersive data science experience with Native Hawaiians at Chaminade • Publication for XSEDE EMPOWER program 17

Recommendations Being Addressed in PY 9 REC-99: Evaluate then develop (as appropriate) a policy to choose a number of new domain-science conferences to attend each year that are aligned with NSF science priorities. (We recognize this may be impacted by funding availability. ) 18

Recommendations Being Addressed in PY 9 REC-107: To what extent can CEE promulgate the goals of reaching underrepresented groups by highlighting this goal in the allocations process? Could the RAS system be augmented with a section on how their work addresses this goal (not as review criteria, but informationally)? 19

Recommendations Being Addressed in PY 9 REC-105: XSEDE collects a lot of data that could provide valuable insights if it is thoroughly mined. This data presents a tremendous opportunity to glean from information that is routinely collected. The panel suggests that perhaps anonymized data could be mined through a student competition where data science students could look for patterns and trends that would be expensive and time consuming for the XSEDE 2 staff to undertake. 20

Recommendations Being Addressed in PY 9 REC-102: Develop a procedure to identify communities and domain science within NSF priorities that are underrepresented by XSEDE and make outreach to them a priority. Develop a clear, easily articulated, strategy with goals that identify the (underrepresented) communities and objectives for engagement that can be reported on. 21