Auditors Intranet Site Training and Practice Whats available

Auditor’s Intranet Site Training and Practice

What’s available on our site ØFinance System information, such as reports, chart of accounts, and ledgers ØAccounts Payable information, such as vendor payments 2

How to get to our site ØEnter http: //auditor. contracosta. ca. us in your browser’s address bar ØYou will see our Home Page…. ü Note: you must be connected to the County’s wide-area network (WAN) 3

How to “navigate” our site ØUse blue navigation buttons on the left ØUse the menu bar across the top ØClick on picture or text in the body of the page 4

Finance ØSelect Finance to look up financial accounting information from the County’s Finance System. ØLook up Finance schedules, chart of accounts, ledger accounts balances and details, etc. 5

Finance > Chart of Accounts Ø Lookup Organization: Organization units or Funds online Ø Lookup Expense Acct: Expenditure accounts online Ø Lookup Revenue Acct: Revenue accounts online 6

Revenue Account 9965 Ø 9965 ü Restricted donation ü Money can only be used for the specific purpose of MAC 7

Finance > Finance Ledgers Ø Lookup Expenditures: Expenditure ledger account balances Ø Lookup Revenues: Revenue ledger account balances Ø Click on the magnifying lens ( ) to see the detail transactions for an account 8

Finance > Finance Details Ø Lookup Expenditure Details: Expenditure ledger detail transactions Ø Lookup Revenue Details: Revenue ledger detail transactions Ø Click view in EXCEL to download expenditures to Microsoft Excel 9

Accounts Payable Ø Select Accounts Payable to look up vendor payments and other information Ø Look up vendor payments, vendor name, vendor #, and more…. 10

Accounts Payable> Vendors by Name Ø Lookup permanent County vendors by Name Ø Enter all or part of the name Ø Click on the vendor number to see payment history Ø Click on the document icon ( ) to view warrant and invoice in our Web. Link Imaging system 11

Accounts Payable > Vendor by # Ø Lookup permanent County vendors by vendor number Ø Click on view payments to see payment history for the vendor 12