Audit Trail Decoded Master the Mystery of Softlab
Audit Trail Decoded Master the Mystery of Softlab Audit Trail Jane Blackmar 2018
Objectives • Where is the Audit Trail Viewer? • What information will be discovered? • How much data can be captured? • What type of Audits are available? • How is the data decoded? • Which path should I follow?
Discover the Purpose • The Audit is a forensic tool that improves trouble shooting by maintaining compliance, keeping a watchful eye over the database and tracking the moves of each user. • The Viewer allows you to view and print a record showing each stealthy move of those who venture into the application capturing each operation that was performed on any given date and time. • • Access to patient information Changes made to patient records Reports (manual creation or automatically generated). Setup changes
Basic Troubleshooting: • Control for internal audits • Provide information to inspectors from regulatory agencies • Who printed a report • What patients were or were not printed • Micro worklist changes • Specific terminal IDs • Determine if a print job ran from the scheduler
Basic Rules Decoded • Files older than 60 days are automatically zipped to save storage. When chosen to view they will be unzipped automatically. • Files are stored for 6 years in the system • A display of 10, 000 lines can be viewed, however a smaller range will prevent missing an important transaction • A shorter timeline will make it easier to view and locate the needed information. • Where can I locate this Audit trail viewer: Main Menu -> Tools -> View Audit Trail
Uncover the trace types: • It’s a Snap
Report Dependent Parameters
Trace Types: • Patient Access • Patient Audit Trail • Batch job • Setup Audit Trail
Patient Access Trace Type
Patient Audit Trace
Batch Job
Setup Audit Trail
Fields and Labels:
Additional Fields
Example:
Column headers:
Labels
Labels
Micro Labels
Program name: Identifies the name of the program or server.
Additional Parameters
Follow the footprints
Comment Details • Contains a text string that can be difficult to decipher • Double click any field to view in a better layout • View the comment details double click the desired entry in the comment box. • RESULT: The comment details dialog box displays • The modifications will show both old and new values
Comment Dialog Box
TIPS: • Narrow the search to specific hours of the day • Use the international clock format of hh: mm • Multisites can be searched by site • MRN can give more specific outpu • Always view first before printing the report as you can usually limit the factual information • Double click any field to view the comment box • Double click any field in the comment field and the comment Details dialog box displays • Both old and new values will display
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General Information
Soft Reports
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Clues?
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