AUDIT TIPS DGA Meeting December 11 2018 Itemized

AUDIT TIPS DGA Meeting December 11, 2018

Itemized amounts for the purchase Clear allocations & notes if split DOCUMENTATION APPROVAL AMOUNT ITEM Clear description of what was purchased, quantity, etc. Document includes approval or request for purchase

Auditors Select TIMELINES SPS Review & Request Unit Pulls & Returns SPS Review & Submit

Easy to identify Easy to retrieve Complete packet of information Accessible by many in your office STORAGE

Thank you!

BANNER 9 An Update on the Upgrade

Banner 9 ≥ Banner 8 Grant screens migrating to Banner 9 soon Some screens still in testing, use in Banner 8 access ends 12/31/2018

START USING BANNER 9 TODAY! New export function is awesome! News and information available at service. uoregon. edu

UNIFORM GUIDANCE PROCUREMENT Update & Helpful Hints

Available from only one supplier (e. g. art, real estate) Emergency (e. g. natural disaster) Waiver from competitive procurement from sponsor Limited responses during competitive procurement action EXEMPTIONS UNDER UG

Most direct route to purchase Must work ahead with SPS & the sponsor WHAT WE’VE LEARNED ABOUT SPONSOR WAIVERS Some sponsors not responsive

Review sponsor guidance for additional assistance Work with SPS to submit waiver request, we have specific language Work with PCS on options; keep in mind that bidding may be fine SPS RECOMMENDATIONS