Attendant Care Services For Medicaid School Based Billing
Attendant Care Services For Medicaid School Based Billing Part 2: Using the Kompas Care Tracking Form © 2015 Kompas Care LLC
Attendant Care Services 2 -Page Form The Kompas Care Cover Page & Tracking Sheet are used as a 2 -page form collect information for: Ø Submitting Attendant Care Services to Medicaid for reimbursement Ø Monitoring compliant documentation Ø Record retention for auditing © 2015 Kompas Care LLC
Cover Page - Student Information should be filled out completely. Including the Special Education Teacher’s name, Room #, Email and Work Phone to ensure that we can work with the teacher and aides when questions arise. Use the Additional Comments for any additional information. For example, if a student was out due to extensive illness. A Diagnosis Code must be included. © 2015 Kompas Care LLC
Diagnoses for Medicaid Billing � � Special Education Teachers can print an online report of possible diagnoses. All tracking forms must include at least one diagnosis. Include the most appropriate, specific diagnosis that supports the Attendant Care services provided. On the Cover Page, write in the code associated with the diagnosis. © 2011 Kompas Care LLC
Cover Page - Provider Information 20 5 5 Yes Provider Information includes: • Name and Signature. • Shift Start and Stop Times are the time working with the student or times the provider begins and ends their work day. • The Typical Services Provided boxes are completed with the usual daily time this provider assists the student with these services. © 2015 Kompas Care LLC
Kompas Care Attendant Care Tracking Sheet Complete the tracking sheet with the student name and date of birth, District name and current month/year. If using a blank template, create the calendar in the Date fields. The form is ready to be used daily! Each person will record their time in the boxes that match their color block on the front of the page. © 2015 Kompas Care LLC
Kompas Care Attendant Care Tracking Sheet Daily Attendant Care Tracking The color coded box on the front of the form matches a column on the back. To Optimize Scanning: • Complete all fields at the top of the form. • Print clearly and within the boxes. • Do not make any marks in the boxes on days you did not provide attendant care services. 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 © 2015 Kompas Care LLC
Kompas Care Attendant Care Tracking Sheet That’s it! Monthly - complete the Cover Page and set up the calendar on the Tracking Sheet. Daily - record time spent providing Attendant Care to the student each day you provide services. Completed forms should be turned into your School Districts Special Education or Pupil Services Office promptly. © 2015 Kompas Care LLC
Tracking Reminders � � � � Don’t use quotes or arrows instead of numbers, each day must be documented. Don’t enter “zero” minutes. Do not include teaching or curriculum time. Do not include time for medication, g-tube, catheterization or other medical related activities, these should be recorded on School Health/Nursing logs. Do not track time riding the bus from home to school and back. Do not include time assisting a therapist during a therapy session, only one service can be billed at a time. Do not track time spent doing personal care activities on behalf of the child. Do not keep completed forms in your room, return them to the district office on the first of the following month. © 2015 Kompas Care LLC
Kompas Care Representatives Notify your Kompas Care representative if you have questions. Amy Holcomb Amy@Kompas. Care. com Peggy Brown Peggy@Kompas. Care. com Holly Neale Holly@Kompas. Care. com Lisa Demler Support@Kompas. Care. com Kim Buttke My. Support@Kompas. Care. com Thank You! © 2015 Kompas Care LLC
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