ATTENDANCE AND ATTENDANCE REPORTING LISA SUTPHEN MANAGER OF

ATTENDANCE AND ATTENDANCE REPORTING LISA SUTPHEN MANAGER OF APPLICATION SERVICES SHIAWASSEE RESD, MI

R E IM A L C DIS • This is the way WE use Power. School • It does not necessarily represent right or wrong. • Power. School is a flexible tool allowing each district to customize and use in ways that works in each district.

About Me • Manager of Application Services for a Michigan ISD – Shiawassee RESD • Support Power. School and other applications for 14 districts in 3 counties – users to servers • Attended PSU and National PSUG • Worked in Power. School since 2008 • Tech/Network @ SRESD 36+ years • Power. School certified to teach/implement – level I, III and Power. Teacher Pro • Do training for districts • LOVE TO TRAVEL

My Family married 33 years – 4 sons 2 daughter-in-laws Grandson Levi!!! 4 Eagle Scouts + 2 Venturing Silver Sutphen’s • •

Attendance Compontents in Power. School • • Attendance Code Categories Attendance Codes Full-Time Equivalencies Attendance Conversion Attendance Preferences Attendance Functions Calendar – Bell Schedules, Tracks • ADA/ADM

Attendance Setup Start Page > School

Attendance Code Categories • Attendance code categories are used to group attendance codes by classification beyond Present and Absent for reporting and/or searching purposes. • Tardy and Excused attendance code categories are setup by default and should not be deleted. • If you create other attendance code categories, in order for an attendance code to count as the attendance code category, the attendance code must be associated with that attendance code category.

Attendance Code Categories

Attendance Codes • Attendance Codes are used to define values, points, and calculations for school-specific attendance codes. • You must setup Attendance Codes before taking attendance. • Before you setup Attendance Codes, you must setup Attendance Code Categories. • Attendance codes are not case-sensitive. • Attendance codes can use characters A-Z, 0 -9, and _(underscore and hyphen). They may not be the same as a Code Category.

Attendance Codes • By default, only single-character attendances codes are allowed. To create multiple-character attendance codes, select the Enable multiple character attendance codes checkbox on the Attendance Preferences page.

Attendance Codes

Attendance Codes

Full-Time Equivalencies • FTE’s allow schools to associate groups of students with different attendance values for the same day, for example full -time and half-time students. • FTE’s are also used to determine default settings for reporting ADA and ADM. • Using the FTE page, you can setup and use FTE’s to indicate what portion of a school day students attend. • FTE’s are entered on the student’s Transfer Information page. • FTE is a grouping that associates a student’s school enrollment with a set of attendance conversion values.

Full-Time Equivalencies

Full-Time Equivalencies

Attendance Conversions • Attendance conversions are setup to calculate attendance. • You can have multiple conversion methods, such as Full and Half Day.

HS Attendance Conversion

Elementary Attendance Conversion

Attendance Preferences

Daily Attendance Way 1 Way 2

Meeting Attendance (Way 1 -group of students) Chose attendance dates Chose attendance code Add comment

Meeting Attendance (Way 2 -each student)Chose attendance code Click cell to input code and click on to add comment Make sure click submit!

Attendance Today- Custom by PDS Goes to student screen in another tab Pops up attendance in front

Attendance Today Attendance Can quickly change individual attendance from here. Make sure click submit!

Enter Attendance On Behalf of a Teacher

Attendance Reports

Teacher Attendance Submission Status *Doesn’t work well for block scheduling. Looks for attendance taken in all periods regardless of what periods are scheduled this day.

Power. Teacher Attendance Does not include attendance taken from the mobile app or taken by the office.

Power. Teacher Attendance Use to send to teachers for reminder

Absentee Report Select Absent codes here by holding down control key

Reports – Absentee Report Sample w/Absences Can add verification lines to make notes as you call

Search by Grades/Attendance

Search by Grades/Attendance

Attendance Count

Attendance Count

Consecutive Absences Report

Consecutive Absences

Attendance Under System Reports

Student Attendance Audit

Weekly Attendance Summary Report • Can run this weekly for teachers to verify • Can make it available for teachers to correct, or for you to do after they correct on sheet • There is a way to do this from Power Teacher- if feel they will do it • Sign and return to office with corrections • Tip- Run in a color to make easy to find etc.

Can select one, many, or all teachers • Weekly Verification • Make sure correct week • Pick all attendance codes in correct category: Absent, (S, E, I, P, O, F)Unexcused(A, B, X), and Tardy (U, T, C)

Class Attendance Audit • Can be used for Official Attendance • Depending on requirements may need to run report with DOB, ethnicity etc. • Teachers can also run this report through Power Teacher • Calculates membership totals

Class Attendance Audit Sample

Monthly Student Attendance

Attendance Summary by Grade

Could be more reports under STATE tab.

Student Absences • An easy way to print out a detail of student’s absences, go to Quick Lookup screen and select the total absences link. Then you will get a list of absences by sections/course, as well as the date of absence and reason.

Dates of Attendance • This is great as a printout for parents.

Perfect Attendance Select Students > Special Functions Use all present codes

Attendance Reports in System Reports • ADA/ADM by Date • ADA/ADM by Student

ADA/ADM by Date

ADA/ADM by Student

Additional Reports Available • PSCB Custom Reports – these are a list of reports from the PSCB Custom Reports plugins found on Power. Data. Solutions or Power. Source

Help • Help is available on every screen in Power. School

Power. Source Getting help from Power. Source https: //support. powerschool. com

Power. Source

http: //tech. groups. yahoo. com/group/ PSUG/

Questions? ? ?