ATI Training Management Information System www atiwb gov

ATI Training Management Information System - www. atiwb. gov. in/courseadmin ATI, West Bengal Track 5: Use of Technology to bring innovation in Training

Background 83 training 2 , 6 1 5 1 TI for 0 • During 2 s ware conducted at A programme es s 9279 traine f training programme d no o • Increase t five years s over the la d training e r o s n o p s f age o T) in total P o D g • Percent in d lu s (Exc programme mmes, increased from gra training pro er last five years ov the 17% to 50% g of the financial year uld not eginnin o b c e s h e t m In m a r • sored prog n o p s training f d o e. r o o n s n o p ted; new s be anticipa the training in d e d lu c s in d on programme gh out the year , base rou encies g a calendar th g in r o s n m spo demand fro Printed Training Calendar – Training programmes conducted differ from printed training calendar, published in the beginning of the year Change in Training Mix - Sponsored Training Programmes (Excluding Do. PT) were increasing, causing uncertainty in scheduling of training Data Maintenance - Training related information used to be kept at multiple points including 19 Regional Training Centres Lack of Public Interface - Limited information to the trainees & other stakeholders Supervision - Monitoring of Training Programmes were difficult due to lack of timely information

Identify the Needs Objectives of the initiative • Improvement in training Management Implement revised processes Process ering re-engine through ATMIS Design revised processes Analyze Current Process • Increase Effectiveness in resource utilization • Better Public Interface • Improve Trainees’ Satisfaction • Better Information sharing with the employees • Efficient Monitoring System • Need based Dynamic Training Calendar

Course Sources Nominations Feedback GOI State Proposed Course Sponsored Scheduled Approved Not Approved Parameters DG-ATI Category Course Director Accounts Feasibility Check Fail Type Sector Allocation of Hostel and Class room Feasibility Check Pass Location Conducted Course Director ATI Admin Proposal for Course / Re-Schedule /Cancel Accommodation Support Library Feasibility Check Logistic Support Hostel

Roles and Responsibilities in ATMIS v Course Director – Propose New Courses, Activate Proposed Course as Scheduled Course, Nomination Activate or Deactivate, Nomination Response, Proposed No. of Candidate for Course, Course End Report, Re-Schedule or Cancel Course v ATI Administrator - Class Room and Accommodation Allocation, Administrative Approval for Course (Feasibility Check), Setup of Classroom, Category, Accommodation, Location, Sector, Course Director, and General User v Director General – Course Approval, Administrative and Accounts Rights, Changing of Parameter, Remarks v Accounts – Fund Received Status, Remarks v ATI General User – Detail report, Summary Report, Current Course report etc. v Hostel – Room Allocation to trainees , Check-out from Hostel v Library – Book Issue and Return v Public User – Course with Details , nomination and feedback

Course view for public user

Key features in ATMIS v Web Based , can be used 24 X 7 from any where v Role based activity v Customized Search option v Customized Sort v Integration with Word, Excel, text format v AJAX control search and pagination v Master Level Customization v Mobile App enabled

Constraints/Challenges Faced Transfer the functions of training administration process into IT enabled logical platform Participants are not used to send online submission for training Resistance to Change Awareness of stakeholders Lack of knowledge & skill in operating online software

Enabling Factors • Internet and networking throughout the campus, connecting all users • User Friendly Software • Continuous Training of all officers and Staff • Do away of the traditional File System related to Training Management

Impact of ATMIS Input Implementation of ATMIS Output Outcome • Dynamic Training Calendar • Improvement in Training Management • Scope of adding new course , reschedule and cancel existing course • Optimal utilization of Resources • Better Monitoring structure for ATI and Sponsoring Agencies • Improved Public Interface Impact Ensuring Transparency, Accountability & Timeliness in training management and execution

Sustainability Including Critical Factors to Sustain Improved access to information related to training, for Trainees and Sponsoring Agencies. Involvement of all the senior officers and staffs in the development and implementation. Continues Monitoring from the top management. Social Sustainable Environmental Economic Done In-house without any external agencies : minimal cost involvement in development, Implementation and Maintenance.