Athletic Tickets Alumni Club Leadership Training September 12
Athletic Tickets Alumni Club Leadership Training – September 12, 2008
Football Tickets �UKAA has an allotted block of tickets for each home game �Tickets are sold in blocks to clubs based on the club’s reported activity �Football ticket request form will be provided to all club presidents in the spring �Away game tickets are typically available and can be purchased through UKAA REFER TO LAST YEAR’S FORM
Basketball Tickets �UKAA has an allotted block of lower arena tickets to all home games. �Tickets are sold in blocks to clubs based on the club’s reported activity. �Basketball ticket request form will be provided to all club presidents in late summer (contingent on the release of the schedule). �No away game tickets available. REFER TO LAST YEAR’S FORM
Ticket Distribution System �Please note the responsibilities of the following parties in the ticket distribution system: �Local Club �UK Alumni Association �Members
Responsibilities of Local Clubs �Request tickets through UKAA by specified date and select a volunteer to manage the ticket distribution. �Submit request for ticket offer to be sent to club members (indicate whether the club wishes to offer a mail or e-mail ticket request). Requests can be submitted by completing the online form at www. ukalumni. net. �Approve ticket mailer/e-mail once prepared by UKAA. �Decide how many tickets from the club allotment are going to be held for raffles, giveaways and officers.
Responsibilities of Local Clubs, cont. �Receive ticket requests from club members and fill orders based on random drawing. (Exceptions: clubs with century scholarship funds, priority points system). �Use the self-addressed, stamped envelope provided by the member to either mail tickets to the member or return the check if they were not selected. �Record the section, row, and seat number for each recipient. �Send payment for club tickets to UKAA.
Responsibilities of UKAA �Inform local club of ticket allocation process and deadlines. �Inform local club of their total ticket allocation after all requests have been received. �Prepare and send ticket offer notice to members in the local club area offering the opportunity to request tickets through the local club. �Inform clubs of amount owed to UKAA for ticket allotment.
Responsibilities of Members �Send ticket request along with payment and a selfaddressed stamped envelope to the designated club volunteer.
Ticket Allocation �Based on membership and activities recorded on club event log. �Other factors – number of prime games, number of weekend games.
Compliance �The UK Athletics Department has met with us to stress the importance of keeping track of the volunteers that hold each specific allotted ticket. �Instances of tickets sold on E-bay (or similar sources) or scalped WILL NOT BE TOLERATED. This can result in the Alumni Association losing those seats for the remainder of the season. �Clubs who participate in anything incompliant with ticket policy may lose their ticket privileges permanently.
Things to Note �Tickets are a MEMBER benefit. �Notices will only be mailed/e-mailed to members. �E-mail notices will exclude those that we do not have a good e-mail address for or those who have ‘opted out’ of e-mails from UKAA. �Mail notices will count toward the club’s membership based allotted budget. �UKAA strives to distribute tickets in as fair of a manner as possible – please keep in mind that your club is one of 50+ clubs and that our ticket number is limited.
Things to Note, cont. �A $3 processing fee is charged by UKAA to cover processing costs. �Clubs wishing to receive an allotment of tickets must have a representative present at the annual Club Leadership Training conference to be eligible. �There is an online request form available for individual members to request tickets (mainly to service our members who live outside a club area or in a club area not requesting club tickets) �Deadlines MATTER!
Final Thing to Note �TICKETS SHOULD NOT BE YOUR CLUB’S MOTIVATION FOR ACTIVITIES OR EXISTENCE!!!
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