ASTINA ERP Overview Before ERP Silo Process What
ASTINA ERP Overview
Before ERP – Silo Process
What is ERP An ERP system is an application that integrate all functions across a company to a single computer system that can serve all those functions’ specific needs. Integration is the key word for ERP implementation.
Integrated Key Business Process
Business System Challenges ERP architecture from the 1980 s are still deployed today Complex Interfaces Duplicate Data Batch Processes Functionality in separate applications Reactive Business intelligence (BI) Task-oriented user experience The result: Complexity, inflexibility and high cost
Why Astina ERP ?
Efficient change for all-sized mining business v. Provides features required for most all-sized mining businesses v. Asset Maintenance, Inventory, Contract, Purchase, Sales, Project Management, Finance, Accounting, Budget, Production, Human Resource, Payroll, Safety, and more v. Features are fully integrated and fully functional in one ERP system v. Provides a customizable ERP program that can be configured according to the needs and workflow of your business v. Used by a wide range of mining industries v. Multi Currency and Multi Company
Scalable & Customizable v. Standardized and designed for mining businesses v. Enables users to customize features in accordance to their unique workflow v. Will adapt to current needs and those that may arise as your business grows v. Allows for immediate response to business expansion and changes in business environment v. Create your own invoice, purchase order, and Issued slip templates for email and print v. Customize entry menus by adding extra fields or editing existing columns
Web-based ERP Accessible via Web Low Maintenance � 100% Web-based, no need for installation each desktop � Data is secured in servers and not affected by computer problems � Accessible via Intranet/Internet anywhere, at any time � Additional features and customization are free of charge � Accessible on mobile devices such as i. Phone, Samsung Galaxy, and more � ASTINA provides regular data backup, and maintenance � Access data anywhere in the world in real-time � ASTINA develops new features and system upgrades periodically User ID Authorization Settings � Create an unlimited number of user IDs and User Roles � Authorization settings can be configured by user Roles (Read-Only, Enter, All, none) � User activities log � Set authorization for menus, clients, locations, and departments Web-based vs. On-premise � On-premise: Only specified users connected through expensive remote servers can access the program; managers cannot check vital data in real-time. � Web-based: Access from any network or device with Internet access. � Real-time data is a crucial aspect of management decisions and future plan management.
Pricing Standard Package Modules Feature Finance / Accounting / Budget Purchase / Contract / Project Enterprise Asset Management Inventory § § Price All functions Include Reports Unlimited User IDs Unlimited Equipment, Department, and Warehouse Call Additional Modules Feature Other Modules Human Resource, Payroll, Production, Safety Management Business Intelligence Dashboard, Management Report, & Mobile Report Price Call
Implementation Summary Gathering User Requirement document Install Testing environment Setup data based on User Requirement Setup User Access and role User Guide Document 12 Months of Free support & Mentoring User Training Install Production environment Data migration Go Live
Our warranty v. Affordable price for all ERP features v. Immediate availability of the system after kick off v. No additional cost incurred for user customizations v. Unlimited Company, User IDs, and Roles v. No additional cost incurred for upgrading and regular maintenance
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Clients
Modules Business Intelligence HCM Production Finance Enterprise Asset Management Procurement Safety System Inventory Project Management
Business Intelligence
DW Architecture
BI Reporting
BI Reporting
BI Reporting
E A M (Enterprise Asset Management)
EAM Modules Key Benefits ü Enable collaborative asset Asset Register Maintenance management ü Extend and improve asset life and reliability Backlog management EAM ü Increase asset availability ü Streamline maintenance execution ü Balance risk, cost, and performance Request management Cost control Work Order management Scheduling ü Reduce maintenance costs KPIs Journals & statistics Spare parts tracking
Asset Maintenance Journey (Request / Breakdown) Online Communication Open Case Equipment Breakdown Report Monitoring PA, MTBF, MTTR Performance monitoring Management of skills and compliance c Perform Work Case Activities Work Order & Case Closed Confirmed/Approved Material Request Capture time and materials Equipment Ready Visibility on ETA, Duration & time to complete Work Order Generated Orchestration of Supply chain
Asset Maintenance Journey (Preventative) Online Communication Monitoring Service Compliance Run PM Sequence Performance monitoring Management of skills and compliance Set Counters / Meters c Perform Work order Calendar Created Work Order & Case Closed Open Case Capture time and materials Work Orders scheduled Procurement / SC Execution Orchestration of Supply chain Equipment Ready Visibility on ETA, Duration & time to complete
BPM Preventive Maintenance
Key Benefits Enable collaborative asset management Reduce maintenance costs Plan and package your maintenance schedules dynamically to improve resource utilization and reduce asset downtime Balance risk, cost, and performance Avoid unplanned downtime and deliver the right levels of spend and effort to keep everything working without over-maintaining Streamline maintenance execution Complete planned and unplanned maintenance tasks in an efficient manner to optimize operations quickly and effectively Share best practices for optimal deployment, management, and maintenance of equipment Astina ERP EAM Extend and improve asset life and reliability Prolong the life of your assets with guided work flows and timely processing of work orders, notifications, and asset master data – online and offline Increase asset availability Empower asset operators and service providers with data, helping them predict failures early and implement corrective actions
Inventory Management
Inventory Modules Key Benefits Item Register ü Empower employees with intuitive Cycle Count features Inventory Planning ü Reduce delivery times ü Reduce your inventories ü Have 360 -degree visibility into Stock Issued your warehouses Inventory Management Stock Transfer ü Inventory optimization ü Improve customer satisfaction Stock Receipt Stock/Price Adjustment Material Requisition
Item Register Item Master Asstribute/Lot /Serial Item Subtitute Item Related Replenished Item Price List Uom Conversion
BPM Goods Issued
Key Benefits Empower employees with intuitive features Improve customer satisfaction Efficiently manage distribution processes with real-time visibility into on-hand inventory, intransit inventory, and reserved inventory Inventory optimization Establish optimal inventory targets that enable you to maximize profits, while leaving a buffer to help you meet unexpected demand Reduce your inventories More real-time insights to control costs across the supply and distribution chain will help you reduce your inventories Offer a unified, intuitive user experience planning and delivery capabilities Astina ERP Inventory Reduce delivery times Automate your warehouse operations by achieving a decrease between the time of entry of the sales order and the effective delivery to your customer Have 360 -degree visibility Real -time information from multiple warehouses, multiple zones, and multiple locations.
Procurement
Procurement Modules Key Benefits Vendor Register ü Empower vendor collaboration ü ERP integration ü Increase your productivity with Vendor Selection Purchase Order visibility and control Procurement ü Enforce policy control ü Procure to Pay acceleration with integrated Business Intelligence ü Efficient procurement process Material Return Quotation Expedite/ Receipt Routing
Part Order Cycle Monitoring Lead Time, Vendor Performance Asset Management Approved by Head Plant Material Order Management of Lead Time and compliance Performance monitoring c Generate Purchase Order Generate Purchase Requisition Purchase In Transit Receipt Selected Winner Register Vendor Bid Approved by Head Purchasing & General Manager/Director Capture time and materials Visibility on ETA, Duration & time to Delivery Approved by Head Warehouse & Head Project Orchestration of Supply chain
BPM Requisition to Purchase Receipt
Key Benefits Efficient procurement process Empower vendor collaboration Manage suppliers, procure-to-pay processes, budgets, approvals, and payments for operations anywhere in the world P 2 P acceleration with integrated BI Accelerate your procure-to-pay process by leveraging data-based process discovery, powerful analytics, intuitive dashboard Enforce policy control Define trading terms that you have negotiated with your vendor, and use them for purchasing operations Extend your procure-to-pay process, where you’ll connect and collaborate with your vendors more efficiently and effectively Astina ERP Procurement ERP integration Easy integration with your ERP improves the speed, usability, and performance of your procure-to-pay process, from requisition to reconciliation Increase your productivity with visibility and control Drive more savings to the bottom line by boosting visibility and control of purchasing activity
Finance & Accounting
Finance & Accounting Modules Key Benefits ü Enable users to make decisions based on facts General Ledger Multi Currency Account Receivable ü Integrated operations ü Accurate and timely information ü Close your accounting periods with Fixed Asset confidence ü Analysis of information from different perspectives Finance & Accounting Budget Account Payable Treasury Tax Cash & Bank
Three Way Matching Purchase Receipt Invoice Register Matching Tax Verification Bank Statement Payment Account Payable
Automatic journal per transaction AR Customer account management Credit collections Invoicing Chart of Accounts Payments AP Vendor management Recognize revenue Terms Vendor access Cash/Bank reconciliation Adjustments Vendor payment Accrual management Budget planning Cash flow forecasting Period closure Balance sheets P+L
BPM Invoice Vendor to Pay
BPM Fixed Asset
Key Benefits Enable users to make decisions based on facts Delve deeper into the details By navigating from a report to the ledger entry that produces it, you analyze the cause-and-effect and understand the impact on your business Analysis of information from different perspectives Analyze your information from different financial perspectives, using the power of accounting dimensions Close your accounting periods with confidence Accelerate your financial closure while complying with the right accounting standards Live visibility into the company's activities and performance. The different financial reports and viewers come from the same accounting data center, thus being consistent Astina ERP Finance Integrated operations Ledger entries generated automatically at the time of the execution of the transactions Accurate and timely information Improve your business performance with online insights and metrics to help you make better decisions
HRIS
HRIS Modules Highlights Payroll ü A single global core HR platform with consistent and standardized HR processes focused on the Withholding Management entire workforce ü True self-service to support automation, improve data quality, and elevate HR service delivery Expense Management Leave & Attendance HRIS with real-time processes ü Ensure process harmonization across your business and improve organizational results Recruitment People Development Employee Profile
BPM Payroll
Key Benefits People, profiles, and transactions Global benefits management Simplify and streamline the management of employee benefits across the company Trusted, integrated data foundation Integrate data from multiple systems to create a solid data foundation and rely on system to help manage data quality Integrated operations A single global core HR platform with consistent and standardized HR processes focused on the entire workforce Apply HR data and practices to standardize processes and transactions, run employee self-services, and simplify compliance Astina ERP HRIS Time and attendance tracking Track time, attendance, and absences for all employees, while automatically calculating employee time and pay Accurate and timely information Increase productivity and simplify everyday transactions with self-services that keep workers engaged, connected, and informed
Safety Management
Safety Management Modules Key Benefits Incident Record ü Enable users to make decisions based on facts ü Comply with local regulations ü Manage program compliance and Safety Management escalation ü Streamline maintenance execution ü Balance risk, cost, and performance Inspection Record Accountability Safety Audit Record Hazard Report ü Increase Employee Productivity Advance Safety Audit
Mining Production
Production Modules Key Benefits ü Enable user to make decision based on data Fleet Setup Fleet Costing Production Entry ü Realtime data capture ü Generate production cost ü Manage fleet matching Operator Performance ü Manage Fuel Ratio Production Equipment Performance Equipment Activity Entry Fuel Distribution Coal Hauling Maintenance Process
ASTINA ERP Reports Trial Balance, Balance Sheet, Income Statement Depreciation AP Aging Cashflow Asset, Work Order, PM Service, Component Aging, Maintenance Performance (PA, MTBF, MTTR) Equipment Cost Inventory Moving, Inventory Stock, Inventory Planning Purchase Order Performance, Supplier Performance Other reports are adjusted to the company format
World class operations Supply chain enables companies to obtain the right level of inventory in minimum time and minimum cost, by enabling collaboration with suppliers or using analytics to identify inefficiencies Strategic Finance & Planning enables companies to be more accurate, collaborative, and agile in their financial and human capital management DATA Services enables project services companies to improve the efficiency and effectiveness of their service delivery, such as through project planning or workforce optimization Operations Asset Lifetime enables companies to optimize the performance of their Assets by creating real-time operational visibility, reducing equipment downtime with predictive maintenance, and planning production and asset usage Warehousing & distribution enables companies to streamline and enhance distribution capabilities, improving delivery efficiency Product Delivery enables companies to optimize the performance of their Assets & manpower by creating real-time operational visibility, reducing equipment downtime and planning production and asset usage
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