Assessing Opportunities and Threats Doing an External Analysis

Assessing Opportunities and Threats: Doing an External Analysis Team 2: Jennifer, Marlee, Amy, Logan, Corbin, Josh

Brief Overview � What � is External Analysis? How to create an External Analysis? � What are the benefits and challenges of doing an External Analysis?

3. 1 External Analysis � The process of scanning and evaluating an organization’s external environment. ◦ Ex: How managers determine the opportunities and threats facing the organization. � Opportunities: ◦ Positive external trends or changes that may help an organization improve it’s performance. ◦ Example: Apple with i. Phone entering the cell phone market which became “Blue Ocean” strategy temporarily.

3. 1 External Analysis � Threats: Negative external trends or changes that may hinder an organizations performance. ◦ Ex: Apple vs. Motorola/Samsung with cell phones

Open Systems � Organizations are “open systems” which means they interact with and respond to their environment. ◦ Ex: Apple i. Phone was a success then came the i. Pad. � As systems, organizations take inputs and turn them into outputs. � INPUTS Organizations OUTPUTS

External Analysis

Environmental Uncertainty � Environmental uncertainty is defined as the amount of change and complexity in an organizations environment � The amount of change in the environment can be either dynamic or stable �A dynamic environment is one where change is very rapid �A stable environment is one where change is more minimal or slowly occurring.

Expanding on dynamic Vs. Stable � Changes Occurring in the oil field are more stable than changes occurring in the cell phone industry. � Apple is constantly changing and upgrading their products in order to stay ahead of their competition= a dynamic environment � Halliburton on the other hand, is focused on changes that occur at a slower pace= a stable environment

Complex Vs. Simple Environment �A Complex environment occurs when decision makers must monitor a number of components in the environment �A Simple environment occurs when the number of components decision makers must monitor is few � The more complex and dynamic the environment, the more uncertain it is and the more information decision makers need to make appropriate decisions

What does this mean? � The perceived uncertainty in the environment or amount of change and complexity dictates the amount and types of information that managers need to know about that environment � Therefore in Apple’s case, Steve jobs needs to understand the degree of uncertainty within his industry for him to be able to respond and make appropriate decisions to stay ahead of the competition with products on the market as well as future products

Application of Uncertainty � For organizations to understand the uncertainty of the environment in which they are in can be a major step to move from being in a red ocean, competing with the rest of the market, to a blue ocean, eliminating the competition. � If you are in a dynamic market, decision makers can strategize to eliminate competition by planning future products ahead of competitors. If you are in a stable market, decision makers can strategize based on new products that can enhance the industry and make a dramatic change, moving your company into a blue ocean.

Good to Great � Good managers focus on environmental scanning to gather information, but great managers need to scan the environment, and also do an external analysis � For organizations to grow they must identify and understand the opportunities and threats they face � With the knowledge of the company’s opportunities and threats the company can focus and make decisions based on how to take advantage of the opportunities and eliminate or void out the threats

Job Market � Scanning the environment and engaging in an external analysis is also very useful for graduating seniors � As we enter the job market, we need to identify the uncertainty of the market and make decisions according to the conditions we face � With this information we can strategize our approach to the job market based on the opportunities and threats so that we can start developing our careers

3. 2 External Analysis of an Organization’s Specific and General Environment � What do managers look at? � Where can they find information and how do they analyze it? � How do managers at different organization levels do an analysis?

External Environmental Sectors � Specific Environment ◦ Customers, competitors, suppliers, and other industrial-competitive variables ◦ Example Apple- customers, Google, Research in Motion, HP, individual computer component suppliers… � General Environment ◦ Economic, demographic, socioculteral, politicallegal, and technological sectors

An Organizations External Enviornment

Specific Environment � Looking at Industry and Competitive Variables � Industry- group or groups of organizations similar or identical products ◦ Compete for customers and resources to produce products ◦ Example- Technology Industry in general �Apple Cult, computer engineers, � Porters 5 Forces to assess the specific environment

Porters 5 Forces

Current Rivalry among Existing Firms � Existing firms in your industry � Analyze Intensity of the Rivalry ◦ Already in industry and produce similar products ◦ Soft Drinks-Coke, Pepsi, Dr. Pepper, Wal-Mart ◦ Cut throat or Polite? �More competitive, the more profitable the industry, the more the companies profitability will suffer

Porters 8 Conditions that Contribute to Intense Rivalry 1. ◦ ◦ 2. ◦ ◦ 3. ◦ ◦ ◦ Numerous or Equally Balanced Competitors Unnoticed actions due to many Equal size/resources continuous jockeying Slow Industry Growth Level consumer demand Steal others piece of the pie to grow High Fixed or Storage Costs Large costs yield larger volume to spread cost Expensive Items=Expensive to Store Price wars

Porters 8 Conditions that Contribute to Intense Rivalry 1. ◦ ◦ ◦ 2. ◦ ◦ 3. ◦ ◦ Lack of Differentiation or Switching Costs Commodity Products Decision on price and service Lack of Switching Costs (Restaurant Industry) Addition of Capacity in Large Increments Increased Production->over production in industry Price Cuts/Wars Diverse Competitors Diversity=unknown reactions Increased Rivalry

Porters 8 Conditions that Contribute to Intense Rivalry 1. ◦ ◦ ◦ 2. ◦ ◦ ◦ High Strategic Stakes Reputations Sacrifice short term profitability Mindset=Increased Rivalry High Exit Barriers Economic, strategic, emotional factors Specialized assets no other use Labor agreements

Rivalry Clarification � Who are our current competitors? ◦ Numerous Competitors…identify who… ◦ Direct Competitors ◦ Those that worry you � Strategic Group ◦ Organizations with similar strategies, resources and customers � Mercedes and GM ◦ Not direct competitors

Potential Entrants � Threat to entry depends on…Barriers to Entry ◦ Obstacles to entering the industry ◦ Low threat positive to industry � Porters 7 entry barriers

Porters 7 Entry Barriers 1. 2. 3. ◦ ◦ ◦ ◦ Economics of Scale Cost saving of large scale…large fixed costs Large scale=retaliation from competition Small scale to high of costs Cost Disadvantages from other than Scale Protected technology Favorable access to suppliers Lack of knowledge Product Differentiation Product Identification Loyal Customers

Porters 7 Entry Barriers 1. 2. ◦ ◦ 3. ◦ ◦ 4. ◦ Capital Requirements High start up Costs Ski Resorts Switching Costs One time cost facing customers from one supplier to the next PC users to Mac Access to Distribution Channels Industry Leaders corner supply and distribution channels 1948 Tucker Sedan Government Policy Laws and regulations

Brief Review

Bargaining Power of Buyers � Power leads to ◦ Decreased prices ◦ Higher quality or services ◦ Play competitors against each other for deals

Factors that lead to Increased Power � Buyer purchases large volumes of sellers product � Purchased products represent a large portion of their costs or purchases � Purchased products are standard or undifferentiated � Buyer has low profits or income levels � Buyer has ability to manufacture product � Industries product is not important to quality of product

Bargaining Power of Suppliers � Suppliers ◦ ◦ include but not limited too… Raw material sources Equipment manufacturers Financial institutions Labor sources

Factors that lead to Increased Power � Domination by a few companies and more concentration than the industry � Lack of substitute products � Industry is not an important client � Suppliers product is important to the industry � Differentiated product or Switching costs � Supplier capability to provide what your industry offers

Substitute Products � Can another industry satisfy your industries product? � You’re ◦ ◦ a soft drink company Fruit drinks Energy drinks Alcoholic beverages milk

General Environment � External environmental sector that includes the following sectors: ◦ ◦ ◦ Economic Demographic Sociocultural Political-legal Technological � Changes in sectors can be positive (opportunity), negative (threat), or have no effect on organization

Economic � Includes ◦ ◦ ◦ macroeconomic data such as: Interest rates Inflation rates Budget deficit/ surplus GDP level Consumer spending Unemployment rate � Look at current information as well as forecasted trends and changes

� Different industries are affected differently by economic trends ◦ Ex: Rising interest rates are favorable for credit card industry and less favorable for housing industry � An organization’s performance is determined by how it responds to the economic opportunities and threats ◦ Wal-Mart used current economic conditions as an opportunity to increase revenues from priceconscious consumers while other companies were threatened by the economy

Demographics � Evaluating current statistical data and trends in population characteristics ◦ ◦ ◦ Gender Age Income levels Ethnic makeup Education � Businesses use demographics to make strategic decisions, understand current customers, and target potential customers ◦ Apple places its retail stores in higher end shopping areas while also selling lower priced items (ipods, etc. ) at stores like Wal-Mart

Sociocultural � What is a country’s culture like and how is it changing? ◦ ◦ ◦ Traditions Lifestyles Values Attitudes Beliefs � More difficult to determine than demographic and economic information � Exampes of current trends are increased use of technology at work and school, and consumers purchasing healthier foods

Political-Legal � Analyzes laws, regulations, judicial decisions, and political forces in effect at the federal, state, and local levels of government � Can have significant impact on companies’ financial performance ◦ Ex: taxation and minimum wage laws

Technological � Scientific or technological innovations that create opportunities or threats � Two areas most affected by the technological sector are product research and development and organizational work processes ◦ Faster production times and communication (customers, suppliers, etc. ) � Apple- technological advances can be an opportunity to improve existing products or create new products, or can be a threat if utilized by competitors

Finding Information on the External Environment � Information about the external environment is used to evaluate current strategies and to formulate future strategies � Information can be found through informal observations or through formal, systematic findings � Gathering informal information can give sufficient clues to trends, but having a formal approach is key to identifying specific threats and opportunities

External Information System � It is an information system that provides managers with needed external information on a regular basis � The purpose is to identify potential trends and changes that could positively or negatively impact the organization � How often decision markers need information depends on how complex the environment is � The more complex and dynamic the environment, the more often information should be gathered

External Analysis At Each Managerial Level Small and medium organizations � Employees should monitor changes in the environment because they have the most direct contact with customers and suppliers Large Organizations � Managers are usually responsible for monitoring external trends or changes and opportunities or threats

External Analysis At Each Managerial Level Role of Lower-Level Managers: -Encourage employees to listen for comments from customers or suppliers that indicate new trends Role of Mid-level Managers -Gather any information from various departments and share it with the organizational units that may benefit from it. Role of Top-Level Managers -Use external information in formulating corporate strategies.

3. 3 Benefits and Challenges of doing an External Analysis � Benefits: ◦ By deliberately and systematically analyzing the external environment, a manager can be a proactive manager- a manager who anticipates changes and plans for those changes, instead of simply reacting to them ◦ An external analysis provides the valuable information that strategic managers use in planning, decision-making, and strategy formulation

Benefits cont. ◦ An organization’s ability to acquire and control needed resources depends on having strategies that take advantage of the environment’s abundant resources and strategies that cope with the environment’s limited resources. ◦ Today’s environment is increasingly dynamic �Turbulent market conditions, less brand loyalty, etc. ◦ Doing an external analysis makes a difference in an organization’s performance �Measured using ROA or profit-growth

Challenges of Doing an External Analysis � Environment might be changing more rapidly than realistically can be kept up with � Time-consuming ◦ Solution: make the process as efficient and effective as possible � Forecasts and trend analyses aren’t perfect

Main Concepts from Chapter Three � External Analysis: ◦ The process of scanning and evaluating the external environment in order to identify opportunities and threats � Specific Environment is analyzed using Porter’s five-force’s model; five sectors are evaluated in the general environment ◦ Economic, demographics, sociocultural, political-legal, and technological � Benefits vs. challenges ◦ Ex: proactive managers, but rapidly changing environment