Armys General Fund Enterprise Business System GFEBS John

Army’s General Fund Enterprise Business System (GFEBS) John L. Miller Deputy Assistant Secretary of the Army (Financial Information Management) 15 March 2007 15 Mar 07 ASA (FM&C)

Agenda v What is GFEBS? v Why GFEBS? v Governance Structure v Project Schedule v Progress to Date v Road Ahead 15 Mar 07 2 ASA (FM&C)

What is GFEBS? General Fund Enterprise Business System (GFEBS) is a decision support tool that will provide reliable data that better enables the Army leadership to make decisions in support of the Warfighter. v GFEBS will: v Ø Include data that has never been available to US Army commanders and managers Ø Supply standardized, real-time financial data and information v GFEBS is an Enterprise Resource Planning (ERP) solution being built on SAP, a commercial-off-theshelf (COTS) financial management system GFEBS will become the Army’s financial backbone. 15 Mar 07 3 ASA (FM&C)

$110 Billion Annual Budget The scope … 10, 000 Equipment Items 300, 000 spare and repair parts 79, 000 Users Soldiers includes Active, USARNG and USAR GFEBS provides support Army-wide 15 Mar 07 4 250 Installations with thousands of facilities ASA (FM&C)

Why GFEBS? Not just someone’s good idea …. but mandated by Congress GFEBS will lower the Army's cost of financial management, improve visibility of financial resources, allow better business decisions, and improve resource utilization. 15 Mar 07 5 ASA (FM&C)

Why GFEBS? Current Environment v Deficiencies include: Ø Little or no linkage between expenditures and outputs Ø Lack of visibility of total “program” cost at all levels Ø Limited experience basis formulating programs/budgets or planning/decision making Ø High rework rate for financial processes drives costs Integration Nightmare! 15 Mar 07 6 ASA (FM&C)

System View Before SAFE 87 Systems to be eliminated and subsumed by GFEBS 25 Absorbed by Other Systems 76 Systems Require Alignment w/ GFEBS 10 Systems Require Further Study 198 Total Systems Captured in SAFE Architecture 15 Mar 07 7 ASA (FM&C)

System View After SAFE 76 Systems Require Alignment w/ GFEBS 10 Systems Require Further Study 87 Systems Eliminated (Functionality Subsumed in GFEBS) 25 Systems Eliminated (Functionality Subsumed by Another System) 76 Systems Remain 10 Systems Require Further Analysis 15 Mar 07 8 ASA (FM&C)

GFEBS Operational Objectives 1. Provide accurate, reliable, and timely financial information and integrated functional performance data to Army decision makers 2. Improve Army accountability and enable full cost management 3. Exchange information with customers and stakeholders 4. Achieve efficiencies and operate effectively 5. Enable the Army to receive an unqualified audit opinion on annual financial statements with respect to Army General Funds 15 Mar 07 9 ASA (FM&C)

GFEBS Governance SEC Army/CSA Business Transformation Agency BTA ERAM USD (ATL) MDA from ASD(NII) ASA (FM&C) Executive Sponsor AAA ESC ARNG USAR DFAS MACOMS CIO/G 6 Process Executives Budget Programming Real Property Accounting Logistics Acquisition Personnel Technical Architecture Cost Configuration Control Board (CCB) 15 Mar 07 CIO/G 6 MILDEP Compliance ACSIM IMA PEO EIS AAE PEO EIS Acquisition Management PO 10 ASA (FM&C)

GFEBS Schedule Incremental Development & Fielding FY 06 FY 05 3 TECHNOLOGY DEMONSTRATION 4 1 2 3 FY 08 FY 07 4 1 2 3 1 4 2 3 FY 10 FY 09 4 1 2 3 4 2 1 3 FY 11 4 Demonstrated ability to meet requirements • Complete solution blueprint Garrison Requirements • Develop garrison capabilities • Begin garrison deployment GFEBS Capabilities: Operating Force Requirements General Ledger Financial Reporting Property, Plant, and Equipment Accounts Receivable Cost Management Funds Control Budgetary Accounting Accounts Payable Audit Trails and System Controls • Develop mission capabilities • Begin mission deployment Sustaining Force Requirements 15 Mar 07 • Develop sustaining force capabilities • Begin sustaining force deployment 11 ASA (FM&C) 1 2

Current Process Real Property 6. Obligations recorded in STANFINS 5. Work order submitted in IFS 7. Invoices received In CAPS 4. Funds committed in IMA-Online STANFINS IMA-Online 3. Budget distributed in PBAS To IMA-Online PBAS SRD-1 PROBE 9. Property recorded in IFS DDRS IFS 2. Budget approved in PROBE 1. Budget planned in IFS 15 Mar 07 8. Disbursements performed in SRD-1 CAPS 10. Financials reported in DDRS 12 System Owner IFS = Integrated Facility System Assistant Chief of Staff for Installation Management PROBE = Program Optimization and Budget Evaluation Assistant Secretary of the Army, Financial Management & Comptroller PBAS = Program Budget Accounting System Defense Finance Accounting Service IMA-Online = Installation Management Agency-Online Installation Management Agency STANFINS = Standard Finance System Defense Finance Accounting Service CAPS = Computerized Accounts Payable System Defense Finance Accounting Service SRD-1 = STANFINS Redesign-Subsystem 1 Defense Finance Accounting Service DDRS = Defense Departmental Reporting System Defense Finance Accounting Service ASA (FM&C)

Technology Demonstration Results Real Property 6. Obligations recorded in GFEBS 5. Work order submitted in GFEBS 4. Funds committed in GFEBS 7. Invoices received In GFEBS 3. Budget distributed in GFEBS 8. Disbursements performed in GFEBS 9. Property recorded in GFEBS 2. Budget approved in PROBE (Future capability) 1. Budget planned in IFS (Future capability) 15 Mar 07 10. Financials reported in GFEBS 13 ASA (FM&C)

FY 07 Phases Common Design (All Releases) Analyze Design Build Release 1. 2 Completed: Next Steps: Business Process Designs Organization Impact Assessment Technical infrastructure Design solution to meet business process requirements Design training and performance support 15 Mar 07 14 ASA (FM&C)

Financial Management Functional Integration IPT Program Director Functional IPT Leads Master Data Cross Integration Plant, Property & Equipment 15 Mar 07 Spending Chain Cost Management Reimbursables 15 Funds Mgmt Budget/ Formulation Financials ASA (FM&C)

Subject Matter Expert Participation by Organization • ACSIM (8) • DASA-BU (2) • LOGSA • AEC (2) • DASA-CE (4) • MEDCOM (18) • RTTC (1) • AMC (9) • DASA-FIM (3) • NETCOM/ASCG 8 (1) • SATFA (1) • AMCOM (1) • DASA-FO (7) • OA-22 • TACOM (6) • ARDEC (4) • DFAS (34) • OACSIM (5) • TMA (5) • ACA (1) • DPG (1) • OSD • TRADOC (8) • ARNG (13) • DSADC (1) • PEO M&S (1) • USA Finance School (1) • ASC (1) • FORSCOM (3) • PEO-AVN (1) • USACE (8) • ATC/DTC (15 • GCSS-Army (3) • PEO-EIS (4) • USAR (3) • ATEC (12) • IMCOM • PEO-MS (2) • USAREUR (4) • CAC (1) • IMPC-FWA (1) • PLM+ (2) • USASAC (2) • CE-LCMC (1) • JMC (1) • PMLIS (7) • CMA • JMLFDC (1) • PMLMP (3) 15 Mar 07 (2) (19) 16 (2) (3) (4) • RDECOM (7) ASA (FM&C)

SAFE/SALE Combined Timeline FY 06 FY 05 4 3 1 2 3 Analysis/Design Build 1 2 3 1 4 2 FY 10 FY 09 3 4 1 2 3 4 2 1 3 FY 11 4 1 2 TECH DEMO Release 1. 1 Plan FY 08 FY 07 4 Test Common Design (All Releases) - Release 1. 2 ANALYZE PLAN GFEBS TEST DESIGN BUILD DEPLOY SUPPORT Release 1. 3 ANALYZE (BEA) DESIGN (BEA) BUILD TEST DEPLOY Release 1. 4 ANALYZE (BEA) 2 mo 4 mo IFB Blueprint 8 mo FT. Jackson DESIGN (BEA) BUILD TEST DEPLOY Realization 2 mo E 2 E Test/Final Prep Deployments Fieldings synchronized with GFEB and GCSS-A Ft. Jackson AMCOM LCMC (2 nd D) 3 mo LMP Project Prep TACOM-LCMC (3 rd D) Go Live 1 st Qtr 5 mo ERP Blueprinting (New Functionality) FOC JMC/ASC (4 th D) 11 mo Realization Go Live 4 th Qtr 2 mo Final Prep/Cutover 6 mo Go Live Oct 08 Deploy & Sustain May 06 – Oct 07 Jan 04 – Apr 06 Blueprinting / Focused Logistics GCSS Army (F/T & PLM+) OA Configuration Nov 07 – Nov 13 Segment 2 Final Prep/Test Realization IOT MS B 42 months fielding Full Fielding Limited Fielding Technology Development Phase 15 Mar 07 Segment 1 MS C Technology Development Phase 17 Prod & Deploy / Ops & Spt Phase ASA (FM&C)