Armys General Fund Enterprise Business System GFEBS John

Army’s General Fund Enterprise Business System (GFEBS) John L. Miller DASA-FIM 10 January 2007 8 Jan 07 ASA (FM&C)

Agenda v What is GFEBS? v Why GFEBS? v Governance Structure v Project Schedule v Progress to Date v Road Ahead 8 Jan 07 2 ASA (FM&C)

What is GFEBS? v v v General Fund Enterprise Business System (GFEBS) is a webbased enterprise resource planning solution that will enable the US Army to compile and share accurate, up-to-date resource management data across the Army GFEBS is being built on SAP, a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) financial management system GFEBS will: Ø Supply standardized, real-time financial data and information Ø Comply with Federal Financial Management Improvement Act (FFMIA) requirements Ø Provide timely, accurate, and relevant information for leaders to make strategic business and financial decisions to the benefit of the warfighter GFEBS will become the Army’s financial backbone. 8 Jan 07 3 ASA (FM&C)

Significance v GFEBS will be one of the world’s largest enterprise financial systems It will manage more than: v Ø Ø v $100 billion in annual appropriations $38 billion of inventory $120 billion in general property, plant, and equipment $40 billion in environmental liabilities This is a huge undertaking in a large and complex environment, which requires careful planning to get the job done right 8 Jan 07 4 ASA (FM&C)

GFEBS Operational Objectives 1. Provide accurate, reliable, and timely financial information and integrated functional performance data to Army decision makers 2. Improve Army accountability and enable full cost management 3. Exchange information with customers and stakeholders 4. Achieve efficiencies and operate effectively 5. Enable the Army to receive an unqualified audit opinion on annual financial statements with respect to Army General Funds 8 Jan 07 5 ASA (FM&C)

Why GFEBS? Not just someone’s good idea …. but mandated by Congress GFEBS will lower the Army's cost of financial management, improve visibility of financial resources, allow better business decisions, and improve resource utilization. 8 Jan 07 6 ASA (FM&C)

Why GFEBS? v Deficiencies include: Ø Ø Lack of visibility of total program cost at all levels Limited visibility of Real Property (Fixed Asset Valuation) No linkage between budget and performance information High rework rate for financial processes drives costs Integration Nightmare! 8 Jan 07 7 ASA (FM&C)

System View Before SAFE 87 Systems to be eliminated and subsumed by GFEBS 25 Absorbed by Other Systems 76 Systems Require Alignment w/ GFEBS 10 Systems Require Further Study 198 Total Systems Captured in SAFE Architecture 8 Jan 07 8 ASA (FM&C)

System View After SAFE 76 Systems Require Alignment w/ GFEBS 10 Systems Require Further Study 87 Systems Eliminated (Functionality Subsumed in GFEBS) 25 Systems Eliminated (Functionality Subsumed by Another System) 76 Systems Remain 10 Systems Require Further Analysis 8 Jan 07 9 ASA (FM&C)

GFEBS Governance SEC Army/CSA Business Transformation Agency BTA ERAM USD (ATL) MDA from ASD(NII) ASA (FM&C) Executive Sponsor AAA ESC ARNG USAR DFAS MACOMS CIO/G 6 Process Executives Budget Programming Real Property Accounting Logistics Acquisition Personnel Technical Architecture Cost CIO/G 6 MILDEP Compliance ACSIM IMA PEO EIS AAE Configuration Control Board (CCB) PO 8 Jan 07 10 PEO EIS Acquisition Management ASA (FM&C)

GFEBS Schedule Incremental Development & Fielding FY 06 FY 05 3 TECHNOLOGY DEMONSTRATION 4 1 2 3 FY 08 FY 07 4 1 2 3 1 4 2 3 FY 10 FY 09 4 1 2 3 4 2 1 3 FY 11 4 Demonstrated ability to meet requirements • Complete solution blueprint Garrison Requirements • Develop garrison capabilities • Begin garrison deployment GFEBS Capabilities: Operating Force Requirements General Ledger Financial Reporting Property, Plant, and Equipment Accounts Receivable Cost Management Funds Control Budgetary Accounting Accounts Payable Audit Trails and System Controls • Develop mission capabilities • Begin mission deployment Sustaining Force Requirements 8 Jan 07 • Develop sustaining force capabilities • Begin sustaining force deployment 11 ASA (FM&C) 1 2

Progress to Date 8 Jan 07 12 ASA (FM&C)

Fort Jackson, SC July 2006 Technology Demonstration Results v Established Single System Capability for Real Property Inventory for General Fund v Developed a United States Standard General Ledger; Successfully demonstrated: Ø Capturing Cost associated with Real Property Inventory Ø Distribution and Control of Funds from Headquarters Department of Army to Installation Management Agency Garrison, Fort Jackson, South Carolina Ø Yearly close out and quarterly financial reporting functions Ø Ability to perform direct charges for Intra Army Ø Ability to interface with • Global Exchange (GEX) • Standard Procurement System (SPS) Ø Standard Financial Information System (SFIS) v Executive Steering Committee approved movement into Release 1. 2 planning activities 8 Jan 07 13 ASA (FM&C)

Current Process Real Property 6. Obligations recorded in STANFINS 5. Work order submitted in IFS 7. Invoices received In CAPS 4. Funds committed in IMA-Online STANFINS IMA-Online 3. Budget distributed in PBAS To IMA-Online PBAS SRD-1 PROBE 9. Property recorded in IFS DDRS IFS 2. Budget approved in PROBE 1. Budget planned in IFS 8 Jan 07 8. Disbursements performed in SRD-1 CAPS 10. Financials reported in DDRS 14 System Owner IFS = Integrated Facility System Assistant Chief of Staff for Installation Management PROBE = Program Optimization and Budget Evaluation Assistant Secretary of the Army, Financial Management & Comptroller PBAS = Program Budget Accounting System Defense Finance Accounting Service IMA-Online = Installation Management Agency-Online Installation Management Agency STANFINS = Standard Finance System Defense Finance Accounting Service CAPS = Computerized Accounts Payable System Defense Finance Accounting Service SRD-1 = STANFINS Redesign-Subsystem 1 Defense Finance Accounting Service DDRS = Defense Departmental Reporting System Defense Finance Accounting Service ASA (FM&C)

Technology Demonstration Results Real Property 6. Obligations recorded in GFEBS 5. Work order submitted in GFEBS 4. Funds committed in GFEBS 7. Invoices received In GFEBS 3. Budget distributed in GFEBS 8. Disbursements performed in GFEBS 9. Property recorded in GFEBS 2. Budget approved in PROBE (Future capability) 1. Budget planned in IFS (Future capability) 8 Jan 07 10. Financials reported in GFEBS 15 ASA (FM&C)

Road Ahead 8 Jan 07 16 ASA (FM&C)

R 1. 2 Release Schedule 2006 Jun Jul Aug Plan 3. 5 Calendar Months (2. 5 with R 1. 1 close out) Sep 2007 Oct Nov Dec Jan Feb Mar Apr May Jun Jul 2008 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Phase Transition Analyze 5. 5 Months (5 with holidays) PDR Design – 4 Months CDR Build – 5 Months TRR 1 Test: Internal 5 Months (4. 5 with holidays) Test: External 2 Months TRR 2 TRR 3 Deploy – 3 Months ORR Go Live and Initial Support– 4 Months Go Live 8 Jan 07 17 ASA (FM&C)

GFEBS Financial Management Functional Team Organization HQDA Command/Control DASA-FIM Governance Structure ESC CCB Functional Integration Team Blueprint Core Team Master Data F&A Mgt Reimbursable Functional IPT Funds Mgt Spending Chain Team Lead 8 Jan 07 18 Cross IPT Integration Cost Mgt Property, Plant & Equipment ASA (FM&C)

Release 1. 2 Scope Overview v v v 8 Jan 07 Funds Management / Budget Formulation Ø Budget Formulation is below HQDA level Ø Funds Management of General Funds Property, Plant and Equipment Ø Real Property, Maintenance, Equipment/Assets, Environment Liabilities Spending Chain Ø Initiate purchase requisition and check funds, record obligation, manage goods and services receipts and process disbursement Ø Logistics integration / inventory management Reimbursables Ø Execute order management Ø Process accounts receivable Cost Management Ø Full Costing Focused on Brigades, Starting with IMCOM Services / SSP’s Ø Payroll & Travel Interfaces Financials Ø General ledger accounting (USSGL) Ø Workflow Journal Voucher Approval Process Ø Financial Statement reporting to departmental level Ø Month end/ Year End Closing Process 19 ASA (FM&C)