Army Records Information Management System ARIMS Records Management

Army Records Information Management System (ARIMS) Records Management and Declassification Agency (RMDA) 21 October 2019

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil RMDA Organization Chart OAA (OAA-Office of the Administrative Assistant to the Secretary of the Army) MISSION - HQDA level responsibility for the entire spectrum of Army’s interrelated records management programs RMDA Joint Referral Center Army Records Management Division Department of Army FOIA/ Privacy Office Plans & Operations Division Army Declassification Activity POC: Steven. A. Raho. civ@mail. mil Joint Services Records Research Center 2

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil Army Records Branch Mission 10/31/2021 3

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil Federal Statutes Records Management By Federal Agencies: By law, it is required for Army organizations to maintain and preserve official records and to dispose when no longer needed. (Title 44 USC Chapter 31, 36 CFR Subchapter B) Disposal of Federal Records. (Title 44 USC Chapter 33) This training will give an overview of regulatory requirements and Records Management concepts and responsibilities. 10/31/2021 4

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil What is ARIMS? A web based application used to manage unclassified and classified hardcopy and electronic records. p ARIMS major components include: n Army Electronic Archives (AEA) n Bulk Archive Tool (BAT): Upload electronic records to AEA n Office Records List (ORL) n Records Retention Schedules – Army (RRS-A) 10/31/2021 5

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil Record Attributes (cont. ) p Two categories of records: n n Permanent (1 -3 % of all records) Temporary q q p Managed by cutoff dates n n n p Short term 0 -6 = Less than 6 years Long term 6+ = Greater than 6 years Fiscal Year (FY) Calendar Year (CY) Event Driven Have a lifecycle: Creation-Maintenance-Disposition: Actions taken with records that are no longer required to conduct agency business. 10/31/2021 6

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil What is the Office Records List (ORL)? n Office Records List (ORL) n This list consists of record series compiled from ARIMS. n Record Series range from 100 – 1200. 10/31/2021 7

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil What is the Bulk Archive Tool (BAT)? A web based application used to manage unclassified and classified hardcopy and electronic records. n 10/31/2021 Used to upload multiple documents or emails into the ARIMS Army Electronic Archive. When you click on one of the links below the BAT will be downloaded onto your computer. The BAT will be automatically installed with user approval if 1) the BAT has never been installed on your computer or 2) the BAT has been upgraded since you last used it. 8

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil What is the Army Electronic Archives (AEA)? n Army Electronic Archives (AEA) n Application used to upload electronic records to the Army’s Electronic Storage: 10/31/2021 9

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil Records Transfers to RHA and FRC 10/31/2021 10

Office of the Administrative Assistant to the Secretary of the Army www. oaa. army. mil QUESTIONS? 10/31/2021 11