ARIBA NETWORK TAX INVOICING GUIDE PUBLIC MEXICO BP

ARIBA NETWORK | TAX INVOICING GUIDE PUBLIC MEXICO BP P&O Global SUPPLIERS – LOCAL SUPPLIERS

Tax Invoicing Process in Ariba Network Ø Setting up your Ariba Account Ø Purchase Order Confirmation Ø Process to upload and Submit CFDI Invoices ü ü ü Upload XML (CFDI) STEP 1. Legal Validations STEP 2. Upload PDF STEP 3. Invoice Enrichment STEP 4. Submit Documents Outbox Folder Ø Common Errors in Ariba Network Ø Submitting the Complemento de Pago/ Invoice Payment Receipt Confirmation Ø Where to go for help? © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

SETTING UP YOUR ARIBA ACCOUNT © 2019 SAP SE or an SAP affiliate company.

Ariba Network Information To help with creating your account, these are the Ariba Network account types you can sign up to: • Ariba Standard Account: This is a no fee solution that requires the use of an interactive email to process documents against the PO. The PO can only be accessed via the most current email – so suppliers are required to manage these emails carefully. • Ariba Enterprise Account: This is a fee-based solution with Ariba that allows you to use the portal to interact with your PO and provides additional reporting functionality. You may wish to connect to an existing Enterprise Account you utilise with other customers. Important Note: Suppliers who wish to upgrade or connect to an Ariba Enterprise account will be charged a fee by Ariba directly. Failure to pay these fees may result in suspension of your account. As this relationship is between yourselves and Ariba directly, BP cannot support payment/ account suspension queries. Please ensure you are prepared to pay Ariba fees if you create/ link to an Ariba Enterprise account. We recommend you sign up to a Standard account. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

Ariba Network Information When BP releases your Purchase Orders you will receive an interactive email from ordersenderprod@ansmtp. ariba. com. This interactive email must be saved and filed carefully for future invoicing. To action this PO and set up your Ariba Network Account please read the following slides. Once your account is set up you can add more users to your account – those individuals will each receive future PO emails. To set this up please follow the Add additional users Video. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

Setting up your Ariba Network Account • Open the interactive email and click “Process

Setting up your Ariba Network Account • Ariba will try to find the duplicate accounts based on the company name. • Click “Review accounts” if you want to review all your existing account. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Setting up your Ariba Network Account • Click close button © 2019 SAP SE

Setting up your Ariba Network Account • If you do not have existing accounts, please click “Go back previous page”. • If you do have existing accounts please go directly to slide 12. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

Setting up your Ariba Network Account • Complete the company information and click “Register”.

Setting up your Ariba Network Account • If you would like to use your existing Ariba standard account then click “Go back previous page”. • If you have existing accounts, but do not want to connect please go to slide 14. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

Setting up your Ariba Network Account • If you would like to use your existing Ariba standard account then click on “Login” using your existing credentials. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

Setting up your Ariba Network Account • Click “ continue Account creation “ button. System will create new Ariba standard account. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 14

PURCHASE ORDER CONFIRMATION © 2019 SAP SE or an SAP affiliate company. All rights

Purchase Order Confirmation • Purchase Orders are subject to an Order Confirmation requirement. • You will not have the ability to invoice against the PO until the Order Confirmation has been created and sent to BP. • Ariba Standard Account Holders must log in via the Interactive Email for that PO: • Enterprise Account holders can log in via supplier. ariba. com and selecting the PO. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 16

Purchase Order (PO) Confirmation Requirements: • Purchase Orders are subject to an Order Confirmation requirement. • For orders requiring an Order Confirmation, you will not have the ability to invoice against the PO until the Order Confirmation has been created and sent to BP. • To respond to an order, select one of the following options: Confirm Entire Order (Accept the order entirely as-is, no discrepancies) Reject the entire order Reject at the line item level on the order Accept and Propose changes to the order Quantity, Price (standard only), Delivery Date • Any proposed changes must be agreed upon by BP. BP will update the PO and a revised PO will be sent to you as a Change Order. • If you have any significant questions or issues, or wish to change items such as Uo. M, please contact the Buyer named on the PO. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 17

PO Confirmation: Accept the Order as-is (1/2) To be selected if you agree to all of the information contained in the PO and no proposed changes are required. From the Purchase Order page select Create Order Confirmation 1 Select “Confirm Entire Order”. 2 Enter a value in the “Confirmation Number” field - this can be any number you wish to use to identify this order confirmation. 3 Note that you are accepting the delivery date as-is. 4 Enter any “Comments” if applicable. 5 Click “Next” when finished. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 18

PO Confirmation: Accept the Order as-is (2/2) You will be directed to this page. Review the order confirmation and click “Submit“. Your order confirmation is sent to BP. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 19

PO Confirmation – Reject Entire Order To be selected if you do not agree to the information contained in the entire PO. From the Purchase Order page select Create Order Confirmation: 1 Select “Reject Entire Order”. 1 2 Enter a value in the “Confirmation Number” field - this can be any number you wish to use to identify this order confirmation. 3 Select a Rejection Reason from the drop down list. 2 3 4 Enter an explanation in the “Comments” field. 5 Click Reject Order. Then click “Done”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4 5 20

PO Confirmation – Accept at the Line with Proposed Changes (1/2) To be selected if some lines are accepted but changes are required on other lines. From the Purchase Order page select Create Order Confirmation. 1 Select “Update Line Items”. On the Header, enter the following: 2 3 Enter a value in the “Confirmation Number” field this can be any number you wish to use to identify this order confirmation. 2 Enter any “Comments” if applicable. 3 © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 21

PO Confirmation – Accept at the Line with Proposed Changes (2/2) At the Line Level, enter the following: 1 Enter the quantity of confirmed items. • • • 2 When quantity is greater than 1, either fully Reject or Accept a line. DO NOT partially accept or partially reject a line. DO NOT use back order status. 1 2 Click on Details On the Details, enter: 3 Only if applicable enter a proposed “Delivery Date” change 4 Only if applicable enter a proposed “Unit Price” change. 5 Enter information in the “Comments” field. 6 Click “Ok”. Proposed changes and comments will appear on the Order Confirmation. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3 4 5 6 22

PO Confirmation: Confirm at Line Level The below requirements are NOT enforceable by the Ariba Network. Due diligence is required to ensure you are conforming to BP Order Confirmation requirements: • No unconfirmed quantities at the line. All quantities at the line must be confirmed or rejected. • No mixed Statuses on the same line item level. Line item must be fully accepted or rejected. • No unconfirmed lines. All lines must be responded to. • No Back Orders allowed. Scenario: • Quantity 10. • Supplier can only fulfil 8 of the 10 on the PO. • Supplier to accept full amount and advise in the Comments section that they require for the PO to be changed to quantity 8. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 23

PO Confirmation – Reject at Line Level (1/2) To be selected if some lines are rejected. From the Purchase Order page select Create Order Confirmation. 1 1 Select “Update Line Items”. On the Header, enter the following: 2 3 Enter a value in the “Confirmation Number” field this can be any number you wish to use to identify this order confirmation. 2 Enter any “Comments” if applicable. 3 © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 24

PO Confirmation – Reject at Line Level (2/2) At the Line Level, enter the following: 1 Click on “Reject All” • • • When quantity is greater than 1, either fully Reject or Accept a line. DO NOT partially accept or partially reject a line. DO NOT use back order status. 2 Enter information in the “Comments” field. 3 Click “Ok”. Rejection Status and Comments will now appear on the Order Confirmation 1 2 3 © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 25

PO Confirmation – Submit Order Confirmation Once all completed, you will be directed to the Order Confirmation page. Click “Next”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 26

PO Confirmation – Review & Submit Order Confirmation • You will be directed to this page. • Review the order confirmation for accuracy. • Ensure ALL ITEMS for ALL QUANTITIES are either accepted or rejected • Click “Submit“. • Your order confirmation is sent to BP. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 27

PO Confirmation – Successfully Completed & Submitted 4 3 Once submitted, you will be returned to the Purchase Order. You will now see: 1 An updated Purchase Order Status. 2 An active link(s) to the Related Document(s). 3 Create Invoice button is now active (no longer greyed out). 4 1 2 Click Done. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 28

SUBMITTING INVOICES Including CFDI XML, legal invoice and Supporting documentation © 2019 SAP SE

Notes regarding the CFDI • Please note that the CFDI process is not changing. • Create the CFDI as you do today. • Please remember to reference the correct ‘Part Number’ on the CFDI, from the Pricebook. If you do not have the Pricebook/ Part Number information please contact your Contract Owner. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 30

Login screen for Ariba Network Suppliers can log in via supplier. ariba. com and

Process to upload & submit CFDI invoices 01 03 STEP Legal Validations Suppliers can upload their approved CFDI invoices in Ariba Network. Basic validations are performed. If there are errors, results and details are provided for users to take proper action. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 02 STEP Upload PDF Users should upload a PDF including Local Content and Supporting Documentation. 03 04 STEP Invoice enrichment Users are able to enrich their CFDI invoices by adding business references. Review & Submit Review and submit through the Ariba Network. v The document is transformed into c. XML including the references entered. 32

Step 1: Upload XML (CFDI) • The first step is to go to Documents

Step 1: Upload XML (CFDI) • To upload the pre-approved CFDI invoice you must Select Document Type “CFDI Invoice” from the dropdown menu. o Note that Withholding Tax should be entered within the CFDI document if applicable. • Click “Browse” to select the XML to upload. • To upload, click “Add” to complete the load of XML. • Once the XML has been uploaded click Next for Legal Validation. o Validations can take some time – there is no requirement to click Next again. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 34

Step 1: Legal Validations • Basic validations are then performed. • If there are no errors you will see the message below and can proceed by clicking “Next”. • If you receive an error message please review the results and take proper action to fix the CFDI. You will have to start again by clicking “New” and following the earlier steps to re-upload the CFDI. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 35

Step 2: Prepare PDF Upload • You are required to upload one PDF which includes the following documents in the following order: 1. Local Content Information § 2. The next slide explains how to prepare the Local Content Information. Supporting Documentation § This is mandatory for all services. Please review the BP P&O Global Invoice Requirements document for examples of accepted supporting documents evidencing delivery (e. g. signed field ticket). • Invoices which do not include these documents will be rejected. • There are multiple ‘merge PDF’ tools available via an internet search. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 36

Step 2: Prepare PDF Upload Local Content Information • • Enter data Please access the Mexico Supplier Local Content Input File here. in each column: A. Invoice Line: Enter the invoice line number. B. Total Local Content Amount: This represents the total Local Content amount for each line item in Pesos (CNS and CNB). C. Local Content Services: This represents the total Local Content amount from SERVICES (CNS: Contenido nacional en servicios) for each relevant line item of the invoice in Pesos. D. Local Content Material: This represents the total Local Content amount from GOODS (CNB: Contenido nacional en bienes finales) for each relevant line item of the invoice in Pesos. E. Category Code: Suppliers are responsible for selecting the appropriate code from the P&O Global Catalog. • Please then save the template and convert to PDF. • Follow the next slide to upload the merged PDF with both the Supporting Documentation and Local Content Information. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 37

Step 2: Upload PDF • To add this PDF, click “Browse” within “User Attachments” and select the PDF. • To upload, click “Add” then click Next. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 38

Step 3: Invoice Enrichment • Users are able to enrich their CFDI invoices by completing the mandatory fields highlighted in green: o Purchase Order Number must be entered for all invoices. o Service Start Date (the date the service actually began – cannot be in the future) and Service End Date for service invoices only. o You must also enter the Line Item Reference from the Purchase Order. • If these fields are not completed your invoice will be rejected. • The document is then transformed into c. XML including the references entered. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 39

Step 4: Submit Documents • Once complete, you will see the following message: ©

COMMON ERRORS © 2019 SAP SE or an SAP affiliate company. All rights reserved.

Common Error in Ariba Network Valid Matrix for CFDI 3. 3 Version: https: //faex. com. mx/blogfaex/uploads/Matriz. De. Errores_CFDI_v 33_01. pdf © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 42

Invoice rejection in Ariba Network • Once you have uploaded your invoice, it may be rejected by the Ariba Network. • If the invoice is rejected you will receive an email. • To see the rejection reason please click “View Invoice”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 43

Invoice rejection in Ariba Network • You can then view the invoice rejection reason

Invoice rejection from Accounts Payable You may receive invoice rejections for invoices incorrectly submitted, here are some examples: • Invoices not submitted via the Ariba Network. • Missing or invalid Purchase Order (PO) numbers. • Missing or incorrect invoice information (including service delivery dates). • Invoices that exceed the remaining quantity and/or value of the PO line. • Price on invoice not matching PO price. • Invoice lines submitted that are not on the original PO. • Invalid currency (example MNX vs MXN). • Incomplete or incorrect BP legal entity name and address on an invoice. • Invoice value and/or quantity exceeds PO value and/or quantity (Standard PO’s). • Invoices submitted w/incorrect UOM different than the PO (Standard PO’s). • Missing PDF with both the Local Content and Supporting Documentation attachment. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 45

SUBMITTING THE COMPLEMENTO DE PAGO/ INVOICE PAYMENT RECEIPT CONFIRMATION © 2019 SAP SE or

Upload XML (Invoice Payment Receipt) • Please note that the Complemento de Pago/ Invoice Payment Receipt is to be submitted per payment, not per invoice • Click “Documents” then “External Document”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 47

Upload XML (Payment Receipt) • To upload select Document Type “CFDI Payment receipt” from the dropdown menu. • Click “Browse” to select the XML to upload. • To upload, click “Add” to complete the load of XML. • Once the XML has been uploaded click Next for Legal Validation. o Validations can take some time – there is no requirement to click Next again. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 48

Legal Validations • Basic validations are then performed. • If there are no errors you will see the message below and can proceed by clicking “Next”. • If you receive an error message please review the results and take proper action to fix. You will have to start again by clicking “New” and following the earlier steps to re-upload the CFDI. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 49

Update PDF • On the Upload PDF page you will see the PDF has automatically generated – no requirement to upload anything. • Click “Next”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 50

Submit Documents • Review information on Payment Receipt and click “Submit”. • A message will appear stating “Document successfully submitted”. © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 51

WHERE TO GO FOR SUPPORT © 2019 SAP SE or an SAP affiliate company.

BP Global Supplier Support Model Self Help BP Invoice Status Portal: https: //sisp. bpglobal. co m BP E-bidding Training Video: https: //myclassroom. b p. com/e 7 tg 7 if 2 k 43/eve nt/event_info. html Ariba Network For Enterprise Account Holders https: //support. a riba. com/help • • FAQ Live Chat Email Phone BP P&O Global Ariba Network Account Training for PO’s beginning 43: https: //upstreamfba. bp global. com/sites/PSC M/Pages/Upstream. Do cuments. aspx BP Ariba Network Account Support for PO’s beginning 49: https: //upstreamfba. bp global. com/sites/PSC M/Pages/Emptoris_to_ Ariba_Network_Transit ion. aspx © 2019 SAP SE or an SAP affiliate company. All rights reserved. Inbound Logistics Supplier Support (ILVC) Eastern Hemisphere: Geodis Tool Specific Questions: Email: bp-ilvcsupport. sco. emea@geodis. c om Phone: +381 11 715 4138 Transportation Related Questions & Updates: Email: bp-ilvcplanning. sco. emea@geodis. com Phone: + 381 11 715 4120 Western Hemisphere: Geodis Tool Specific Questions: Email: bp-ilvcsupport@geodis. com Phone: +1 844 3659 536 ǀ PUBLIC Transportation Related Questions & Updates: Email: bp-ilvcplanning@geodis. com Phone: +1 844 3659 536 • • BP Regional Accounts Payable Invoice Status and Payment date Supplier Invoice Status Portal Support Onshore Lower 48 and Gulf of Mexico: bpven_us@bp. com Alaska Based Invoices: bpven_alaska@bp. com UK/ North Sea Based Invoices: bpahelpdesk@accenture. com Oman Based Invoices: oman. apqueries@bp. com Canada Based Invoices: bpven_Canada@bp. com Trinidad Based Invoices: bpttaphelpdesk@bp. com Mexico Based Invoices: BPMexicoupstream@bp. com Mauritania and Senegal Mauritaniaand. Senegal@bp. co m BP P&O Global Supplier Enablement Team Egypt Based Invoices: GEGYPAYQUERY@BP. com Support for PO’s beginning 43…: • P&O Global Ariba Network Support • Pricebooks AGT Based Invoices: aphelp 2@bp. com supplier. enablement@bp. com Brazil Based Invoices: CONTASAPAGARBRASIL@b p. com Angola Based Invoices: angola. accountspayable@bp. c om Indonesia Based Invoices: externalaccpayable@se 1. bp. c om P&O Global Central Functions US: Bpven_US@bp. com P&O Global Central Functions UK: BPAhelpdesk@accenture. com Support for PO’s beginning 45…: • PO queries Please Contacts the Buyer Named on the PO Support for PO’s beginning 49…: • PO queries • Ariba Network Support • Pricebooks Suppliersupport@bp. com 53

Where to go for help after go live Issue Description Buyer Contract Owner Supplier Enablement SISP / AP Helpdesk https: //sisp. bpglobal. com or See PO to Specific to Supplier. enablement@bp. com BPMexicoupstream@bp. c find Buyer supplier BP Representative Specific to supplier om X Invoice/Credit Note Status Pricebook updates Required • Description Update • UOM Issues • Missing Items • Wrong Prices • Expired Contracts Supplier Needs Cost Code/ Object Information Tax Exemption Form Rejection Reason Unclear Purchase Order Changes Wrong price, description, missing items • Cannot deliver quantity or scope as stated - need to remove items, change quantities, edit scope… • If PO values are exceeded Update email address PO’s output to Supplier needs additional information regarding requested service or material Supplier needs to know who their BP Representative is X X X X X Supplier needs to know who their Contract Owner is X How to Manually Submit an Invoice X Ariba Invoicing Queries X © 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 54

THANK YOU PARTICIPATION AND SUPPORT! QUESTIONS? © 2019 SAP SE or an SAP affiliate

Follow us www. sap. com/contactsap © 2018 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. See www. sap. com/copyright for additional trademark information and notices.