Archiving UK Perspective Christopher Pressler Head of Arts

Archiving – UK Perspective Christopher Pressler Head of Arts Collections University of London Library Supporting further and higher education

outline background • • • What is JISC? issues in digital preservation in JISC FAIR and OAI programmes Digital Preservation Coalition Further Information Supporting United Kingdom Education

The JISC • The JISC is an agency of the further and higher education funding councils • It has 54 staff and employs more than 500 staff on services and projects • It has an annual budget of about 65 million • This is composed of top sliced money allocated to the JISC by the FE and HE funding councils • Today I am not going to talk about – The academic network (Super Janet) – Collections Policies and Priorities – Digital Preservation – Institutional Information Strategies – JISC Services (resource delivery, discovery, advice, support and advocacy) Supporting United Kingdom Education

Some issues • Media Degradation - media degrades and information is easily destroyed without adequate care • Technological Obsolescence- only accessible through hardware and software -rapid obsolescence of file formats • Authenticity - electronic records easily amended and have to be moved through new technologies • Intellectual Property -no automatic right in UK to copy & archive for preservation, added complexity and access issues in digital materials • Lifecycle costs of repository- poorly understood trade-offs eg ingest controls against later preservation actions and costs Supporting United Kingdom Education

JISC context • Within UK JISC serves: – 190+ Higher education institutions – 400+ Further education institutions • Interim Digital Preservation Strategy November 1998 – JISC Digital Preservation Focus June 2000 – Digital Preservation Coalition July 2001 – Preservation Management of Digital Materials Handbook Nov 2001 – preservation projects AHDS (now service)Cedars/Camileon Supporting United Kingdom Education

The New JISC Continuing Access and Digital Preservation Strategy 2002 -5 • Status: Strategy approved October - implementation actions November onwards -key aims are to: · complete a series of studies to look at different areas of the “collection”, selection, retention criteria, and scope future services (currently web-archiving (UKOLN) and e-journals(post. CEDARS) in progress, e-prints and others to be initiated); · funding calls to foster records management and digital preservation in institutions and services to academic community; · Records life-cycle management – all levels of education · development of a Digital Curation Centre (minus funding levels); · foster the evaluation of cost models and development of sustainable business models – UK education is going for a long -term model. Supporting United Kingdom Education

What’s new? • Emphasis on records/information management and life-cycle approach • links to e-science and Grid activities • cost and business models • Funding increased (but hard choices) considerable increase in funds • FAIR programme • Digital Curation Centre – hosted by UK education • deepening partnerships and collaborations eg Digital Preservation Coalition • Linked to wider development Supporting United Kingdom Education

How? Development Programmes • 10 programme areas (currently overseen by group) • Approximately 150 -170 projects and other activities • Some are CFP’s, some work is commissioned, some work augments existing services • About 8 to 10 mill per year of public investment • Significant changes within 5 years, fundamental changes within 10 years • Predecessors - Elib Programme, JTAP • This is to “build an environment” not experimentation orientated Supporting United Kingdom Education

The institutional asset and repository • What should be national and what local, what can be shared and exchanged? • What are the place of local assets in national provision and vice versa? • What is the best place for this activity to take place and be maintained? – National libraries? – National archives? – Institutional libraries? – Other institutional structures? Supporting United Kingdom Education

Facilitating the disclosure of “institutional” assets • Facilitating the role of the University or College as “publisher” and custodian of scholarly assets (FAIR and X 4 L) • About 3 million initial outlay (2002 -2005) • To see how well sharing of assets works • To understand the challenges and see if its sustainable • Support for development of e-print archives, e-theses, better access to museum and archival collections, re-usable learning objects Supporting United Kingdom Education

Facilitating the disclosure of “institutional” assets (FAIR) • 14 projects looking at deposit of institutional resources and disclosure of metadata • Developing OAI repositories and services • Looking at how you manage institutional collections with JISC collections in a portal • Universities, libraries, JISC services, art galleries, colleges, museums and commercial companies • Understanding the balance between local and national management and archiving of resources • Making the hidden more visible Supporting United Kingdom Education

Proposed Digital Curation Centre • NOT a data Centre but set of central services, standards, and tools for a range of distributed digital data centres and institutional preservation services • preservation standards for repositories and certification for preservation services; • Develop long-term preservation planning tools • Develop a reliable, sustained repository of software, documentation, and tools • Investigate and advise on, the economics of long-term storage and preservation • Work with the research councils, Digital Preservation Coalition, and relevant JISC services to ensure comprehensive advocacy, training, and outreach Supporting United Kingdom Education

Digital Preservation Coalition • Aim of Coalition to develop a UK digital preservation agenda within an international context. • Launch July 2001 - 23 full & associate members • Addressing common issues/ gaps Supporting United Kingdom Education

Operation • The Coalition is seen as operating on four levels: · activities undertaken individually by member organisations and sectors but accomplished and coordinated in line with their commitment to the principles and goals of the Coalition; · a core set of Coalition activities of common interest and benefit to all its members supported by resources from its membership; · a series of collaborative projects which would be taken forward with project funding; · (main aim of the future) Advocacy for and supporting development of a national infrastructure (services and skills) Supporting United Kingdom Education

Advice and Guidance • Preservation Management of Digital Materials • publication by British Library price £ 15 • order from: –Turpin Distribution Services Ltd Email turpin@turpinltd. com • electronic edition by Digital Preservation Coalition www. dpconline. org Supporting United Kingdom Education

DPC Forums • - Digital Curation: digital libraries, archives and escience - Managing and Archiving Online Documents and Records - Industry vendors - e-learning and costs See event reports and presentations www. dpconline. org Supporting United Kingdom Education

Advocacy • • Major professional PR campaign launch at House of Commons general and specific stories has changed profile of DPC Supporting United Kingdom Education

What are we trying to create? Web resources “JISC” content & services user Portals & Presentation Services Authentication & Authorisation The challenge is to understand enable information flow between these entities to support learning and research (and to be archived) Supporting United Kingdom Education

Contact: Christopher Pressler, University of London: cpressler@ull. ac. uk Neil Beagrie, JISC: nbeagrie@aol. com • JISC Digital Preservation Focus –http: //www. jisc. ac. uk • Digital Preservation Coalition –http: //www. dpconline. org Supporting further and higher education