Archives and Records Centers information Systems ARCIS Records

Archives and Records Centers information Systems (ARCIS) Records Transfers for Agency Customers 3/18/11

Objectives • At the end of this training, participants will be able to: – Use the ARCIS Portal to create an electronic SF-135. – Electronically route the SF-135 for internal approval and submission to the FRC. – Use the portal to locate and determine the status of a previously submitted records transfer.

Topics Covered • ARCIS Overview and Tour • Records Transfer Life-cycle • Creating and Submitting a Records Transfer • Viewing, Editing and Reassigning Transfers

What is ARCIS? • Web-based application for the management of records transactions between the owning agency and NARA Records Centers. • Modernizes the entire records management process.

Interdependent ARCIS Components • User Administration: Set up ARCIS users and assign them capabilities. • Access Control: Restrict what records each user can access. • Records Transfers: Submit SF 135 s online and track the status of records transfers. • Reference Requests: Submit OF 11 s online and track the status of reference requests.

Two sides of ARCIS NARA employee portal Customer portal • Used by FRC staff to process transactions. • All transactions are now being handled via ARCIS (records transfers, reference requests, refiles, dispositions, etc. ) • Used by customers to submit transactions to the FRC. • Until recently, only the Reference Requests module was available.

Benefits of ARCIS • ARCIS expedites data entry and submission • ARCIS provides precise bar-code tracking of records and transactions • ARCIS keeps track of exactly where records are shelved (so you don’t have to!) • ARCIS keeps track of the status of every transaction

ARCIS System Tour Login to ARCIS http: //gpeatest. archives. gov/arciscustqa