ARCHITECTURE STRATEGY DESIGN Enterprise Architecture and One VA

ARCHITECTURE, STRATEGY & DESIGN Enterprise Architecture and One. VA EA Overview (EA 101) October 2014

Objectives • To increase knowledge regarding general EA concepts: – What Enterprise Architecture is and its value – Laws and regulations requiring Enterprise Architecture – Key elements that constitute an EA program • Provide insight specific to the One. VA EA program: – – – Drivers (i. e. , vision, mission, goals, and principles) Questions-based approach to development Use of the One. VA EA in Department decision process life cycles OI&T’s Provider/Consumer Relationship with the One. VA EA Your role in making the One. VA EA program a success ARCHITECTURE, STRATEGY AND DESIGN 1

VA’s Business Challenges ARCHITECTURE, STRATEGY AND DESIGN 2

General EA Concepts ARCHITECTURE, STRATEGY AND DESIGN

What is Enterprise Architecture? Enterprise Architecture is a strategic planning and management tool consisting of an interrelated set of blueprints, plans, standards, and data reflecting different aspects of the enterprise (e. g. , strategy, business, systems, data exchanges) at different levels (e. g. , enterprise-wide, segment, solution). It provides authoritative information for planning, decision making and management. Blueprint Examples • Business Functions Models • Business Process Models • System Interface Models Plan Examples • Strategic Plans • Transition Plans • Modernization Plans Standard Examples • Business Rules • Technical Standards • Performance Standards Data ARCHITECTURE, STRATEGY AND DESIGN • Resource Data • Demographic Data • Performance Data 4

City Planning: A Good Analogy for Enterprise Architecture City Planning VA Enterprise Architecture • The City Plan • Strategic Plan • Enterprise Roadmap • The Zoning Plan • VA Business Reference Model • The Building Code • The Building Materials List ARCHITECTURE, STRATEGY AND DESIGN • VA Enterprise Technical Architecture (ETA) 5

Federal Mandates and Directives • Clinger Cohen Act and Title 40 USC 11312 – Requires a Capital Planning and Control Process (CPIC) as prescribed by the Office of Management and Budget (OMB) – CIOs must implement an integrated enterprise architecture • OMB A-11, exhibit 300: – Building a business case in alignment with the EA • OMB A-130 8. b(1) – Agencies must establish and maintain a capital planning and investment control process that links mission needs, information, and information technology in an effective and efficient manner • Common Approach to Federal Enterprise Architecture (May 2, 2012) – Only an enterprise-wide architecture can provide an integrated view of strategic, business, and technology domains across all lines of business, services, and systems – which is key to optimizing mission capabilities and resource utilization. At present, there is no other management best practice, other than EA, that can serve as a context for enterprise-wide planning and decision making. ARCHITECTURE, STRATEGY AND DESIGN 6

Benefits of Enterprise Architecture • Improve Service Delivery: Ensures that IT enables the business and mission functions to achieve optimum performance • Functional Integration/ Interoperability: Provides context and the source of standards for all levels of interoperability • Resource Optimization: Provides a harmonized set of views allowing more informed planning and investment decision-making • Serve As Authoritative Reference: Establishes a trusted enterprisewide authoritative source of information to enable better decision making at all levels Ultimately, EA will enable VA to improve the quality and accessibility of health care, benefits, and memorial services while optimizing value to Veterans ARCHITECTURE, STRATEGY AND DESIGN 7

High Level Comparison: Product-Centric vs. Data-Centric Architecture Product-Centric Architecture Data-Centric Architecture • Architecture composed of loosely coupled products, stand-alone or connected via manual mapping (e. g. , spreadsheets) • Architecture composed of an integrated set of data bound by standard definitions, common methods, and unifying metastructure • Information resides as unstructured/ semi-structured data in document formats (e. g. , doc, ppt, elsx) • Data resides as structured data in a relational database in accordance with a meta-structure schema • Architecture content developed in desktop environment using standard office automation and stand-alone modeling and management tools • Architecture content developed in collaborative computing environment using an integrated set of modeling and management tools Value: Data-centric methodology allows for flexibility in large complex ARCHITECTURE, STRATEGY AND DESIGN architecture efforts 8

Eight Basic Elements of EA There are eight basic elements that must be present and be designed to work together in each agency EA program. These elements ensure that agency EA programs are complete and can be effective in developing solutions that support planning and decision-making. 1. 2. 3. 4. 5. 6. 7. 8. Governance Principles Method Tools Standards Use Reporting Audit ARCHITECTURE, STRATEGY AND DESIGN Source: CAF 9

One. VA EA Concept Introduction ARCHITECTURE, STRATEGY AND DESIGN

One. VA Enterprise Architecture Overview One. VA EA Mission To serve as a strategic planning and management tool that helps VA’s leadership chart the course for the Department’s transformation into a 21 st century organization. Strategic Goals include: § Improve Service Delivery § Optimize Resources § Promote Functional Integration § Serve as an Authoritative Source Vision: To be the authoritative reference for the requisite strategic, business and technology information used to make informed decisions for the Department of Veterans Affairs 11

Question-Based Approach to One. VA EA Development Improve Service Delivery • How well are we currently serving the veteran and what process changes need to be made to improve our services? • To what degree do the VA’s programs align to and fulfill the VA’s priorities? • What are the gaps in our capabilities to serve the Veteran (e. g. , Eliminate Veteran’s Homelessness)? • How can we enhance and streamline processes that collect and update beneficiary and family information and better apply these processes in the Administrations? Facilitate Resource Optimization • Are we spending our money most effectively? How do we balance investments across our mission requirements? • Are we supporting multiple systems / capabilities that provide the same service? What plans do we have to transition to more efficient solutions? • Where do we have opportunities for consolidation / cost reduction? Service / capability reuse? • What are the low-value investments that should be sunset or placed in minimal sustainment? ARCHITECTURE, STRATEGY AND DESIGN Promote Functional Integration • Which VA organizations are responsible for executing mission capabilities and how can we ensure they seamlessly integrate their services / capabilities / information flows across VA solutions and Veteran services? • What dependencies exist between VA’s capabilities, initiatives, and investments? • What information is required by a given capability or process? • What is the IT landscape by business area? What systems/services do we have currently supporting a given capability or process? Serve as Authoritative Reference • Can VA provide consistent, authoritative answers to congressional queries / reporting requirements? • What should be the VA authoritative sources for basic information about Veterans we serve? • What is the common, consistent view of internal capabilities, services, systems and assets? • What is the line of sight traceability of all VA goals, objectives, and priorities to VA capabilities, programs, and initiatives? • What information is exchanged by systems and people between VA organizations and Do. D? 12

One. VA EA Meta-Model OPP Process Models Data Asset Repository OPP Capability Model used as baseline Systems Inventory Initiative Underway Strat Planning (OPP, OIT, Admins) TRM IT Budget Under Develo pment Functional Organization Model

One. VA EA Use Within VA Decision Processes Necessary Decision Support Information Strategic Drivers Strategic Measures Business Functions and Capabilities Bus. Proc. Measures LRPs & Bus. Rules Technical Requirements B. P. & S. P. Measures LRPs & Bus. Rules Technical Requirements Data Exchanges ARCHITECTURE, STRATEGY AND DESIGN 14

One. VA EA Conceptual Vision ARCHITECTURE, STRATEGY AND DESIGN 15

Engaging with One. VA EA Team to Evolve Content ARCHITECTURE, STRATEGY AND DESIGN

Current One. VA EA Focus Areas • VA Systems Inventory (VASI) – VASI is the authoritative source describing VA’s business-oriented IT systems and supporting databases (http: //vaww. ea. oit. va. gov/enterprise-architecture/va-systems-inventory/) – Initial prototype has been established and user interface development and testing has begun • Enterprise Technical Architecture (ETA) – Updating the ETA Compliance Criteria and providing ASD support for IPTs – Assessing options to fulfill ETA Compliance Criteria Automation requirements • Enterprise Logical Data Model (ELDM) – Conducted ELDM Working Sessions to review draft ELDM and planning for Data Summit • Strategy and Performance Architecture – Building out the strategy and performance meta-structure and populating with existing content – Researching authoritative performance measure data sources and processes – Identifying key POCs and developing linkages and views • Enterprise Strategic Integration Team – Establish WG members, goals, deliverables, schedule • One. VA EA Intranet Website – New look and feel: Word. Press – Redesign: Enterprise Transformation theme; Integration of content from the Information Resources Management (IRM) Strategic Plan and Enterprise Roadmap (ERM) (http: //vaww. ea. oit. va. gov) • EA Training offerings – Enterprise Architecture 101 (EA 101) – IBM Rational System Architect (SA) Training 17

Notional OI&T Producer/Consumer Relationship with the One. VA EA OI&T Organization Representative Services/Content Produced Representative Services/Content Consumed • EA Content/Tech Requirements Architecture, • EA Source Content (e. g. , VA-wide/ Solution Strategy & Design Architectures) • EA Methods, Standards, and Training (ASD) Same as what gets produced • EA Repository/Tools Access • Other Product Development (PD) • Architecture Content Requirements • “As Is” and “To Be” Application Architecture • Interface Design Specifications • Compliance Assessment Reports • Other • Governing VA-wide/Segment Architecture • Architecture Compliance Criteria • Architecture Implementation Guidance • Enterprise Service Specifications • Other • Architecture Content Requirements • Governing VA-wide/Segment Architecture • Architecture Compliance Criteria • Architecture Implementation Guidance • Enterprise Infra. Service Specifications • Other Service Delivery & • “As Is” and “To Be” Infrastructure Engineering Architecture • Compliance Assessment Reports (SDE) • Other Information Security (OIS) • Architecture Content Requirements • “As Is” and “To Be” Security Architecture • Security Assessment Reports • Other • Architecture Implementation Guidance • Enterprise Security Service Specifications • Other

OI&T’s Support for ETA Compliance Criteria .

Collaboration How You Can Help Us • Participation in definition of requirements • Identification, definition, visibility and accessibility of content • Ongoing participation within the One. VA EA development lifecycle • Availability of the right resources at the right time • Feedback relative to all phases of the One. VA EA Development ARCHITECTURE, STRATEGY AND DESIGN How We Can Help You • Implement the requisite Governance process to enable development of the right content • Implement the requisite processes and rules to manage the development of the content • Implement, deploy and manage the environment to support the aforementioned processes • Provide access to the requisite training to enable customers to successfully use the environment 20

One. VA EA Website Learn more about the One. VA EA via our Intranet website: http: //vaww. ea. oit. va. gov If you would like to request a tour and demonstration of the website, please contact us at ea@va. gov. ARCHITECTURE, STRATEGY AND DESIGN 21