AP Invoice Automation Sprinter Purchase Manager Bottomline Invoice
AP Invoice Automation • Sprinter Purchase Manager • Bottomline Invoice Data Capture Service • Sprinter Invoice Manager
Sprinter Purchase Manager
Purchase Process Over View Financial Accounting System * R e q ui si ti o n Deliv eries M a n a g er A p p r o v al Purc hasi ng Email/Fax/XML etc *Suppliers
Financial Accounting System R e q ui si ti o n * M a n a g er A p p r o v al
http: //FRVQ 80 J/Sprinter 1/Show. Doc. asp? PRID=11
Approval Matrix Simon Shark 7001/0003 £Unlimited Ben Barracuda 7001/0003 £ 1, 000 Pauline Moray 7001/0003 £ 1, 000 Jasmine Merlin 7001/0003 £ 100, 000 Steve Salmons 7001/0003 £ 10, 000 Janice Coley 7001/0003 £ 1, 000 Keith Guppy 7001/0003 £ 500 David Haddock 7001/0003 £ 10 Linda Coy 7001/0003 £ 50 Cathy Puffer 7001/0003 £ 5, 000 Ian Dog 7001/0003 £ 100, 000 Jenny Char 7001/0003 £ 50, 000 Kate Whiting 7001/0003 £ 10, 000 Len Trout 7001/0003 £ 8, 000 Mark Angle 7001/0003 £ 1, 000 Joe Perch 7001/0003 £ 10 Tom Stickleback 7001/0003 £ 10 Ken Sturgeon 7001/0003 £ 100 Jane Pike 7001/0003 £ 10 Helen Cod 7001/0003 £ 10
Financial Accounting System R e q ui si ti o n * M a n a g er A p p r o v al Purc hasi ng Email/Fax/XML etc * Suppliers
Financial Accounting System R e q ui si ti o n * M a n a g er A p p r o v al Purc hasi ng Email/Fax/XML etc *Suppliers
Financial Accounting System Invoice Processing And Payment * R e q ui si ti o n Deliv eries M a n a g er A p p r o v al Purc hasi ng Email/Fax/XML etc *Suppliers
Bottomline Invoice Data Capture Service
Data feeds • Supplier Master File extract § § § Key fields in this extract would include: Supplier ID Supplier name Postcode VAT Number PO Exempt (Y/N) • Purchase Order extract § § § Supplier ID Purchase Order Number Price Suppliers Product number Cost Centre Account
Blended Approach Supplier Billing Your Accounts Payable Bottomline Transaction Centre ERP Sprinter
Four Service Modules Digital Mail Room Postal Receipt PO Box Open and Out Sort Mail Classify Document Types Rejection Letters Scan Documents IMAGES Data Extraction Data Validation Optical Character Recognition Verify & Match 2/3 Way Extraction at Header & Line Level Vendor PO & GRN Use Multiple Extraction Engines Calculate Units x Unit cost = Extended Total + VAT = Invoice Total Manual Key Correction Of Exceptions DATA Duplicate Invoice VALIDATED DATA SPRINTER Web Portal Invalid: Vendor/PO or NO PO Quantity/Price Provide Management Information Improving Straight Through Processing (STP) E-INVOICE DATA
Data Extraction OCR Engineers Screen Shots
Intelligent Data Extraction Multiple OCR Engines & No Templates Used
Intelligent Data Extraction Powerful engine able to manage quickly in batch the numerisation of large number of documents Data Extraction Optical Character Recognition Extraction at Header & Line Level Use Multiple Extraction Engines Manual Key Correction Of Exceptions
Auto-Supplier Matching
Sprinter Invoice Manager
Sprinter Data Store • Financial § § • Sprinter Data Store Existing Sprinter Database Off-Line Sprinter Data Store Client Reporting Tool Accruals Spend Performance § KPIs – – Supplier User
Dashboard
Thank you Q&A
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