ANNUAL REPORT PRESENTATION Department of Planning Monitoring and

ANNUAL REPORT PRESENTATION Department of Planning, Monitoring and Evaluation Vote 8 PRESENTATION 10 OCTOBER 2017 MINISTER: JEFF RADEBE MS. MPUMI MPOFU: DIRECTOR GENERAL: DPME

PRESENTATION LAYOUT 1. Purpose 2. PART A § Mandate; purpose and Introduction § 2016/17 progress against Key Objective (PM& and Youth) 2. PART B • Performance Information 3. PART C • Governance 4. PART D • Human Resources 5. PART E • Financial Information 2

Purpose and Introduction • The purpose of the presentation is to brief the Portfolio Committee on DPME Annual Report 2016/17 • It focuses on Audited Performance against planned targets and budgets as published in the Strategic Plan and 2016/17 APP • The impact DPME seeks to make is to facilitate, influence and support effective planning, monitoring and evaluation of government programmes for service delivery and socio-economic transformation as outlined in the National Development Plan (NDP) • The work entails : • establishing systems, policies, guidelines, frameworks and processes for planning in government as a whole to influence the planning philosophy of the country. Currently the focus is on National and Provincial spheres of governments (and should be extended to municipal sphere); • developing requisite institutional capacity for planning (institutionalisation of planning across government); • developing evidence-based plans that draw on monitoring and evaluation and other data sources; • ensuring that planning sets the priorities that inform the allocation of resources though the Mandate Paper; • monitoring and evaluation of the implementation of the plans and reporting on progress being made; and • supporting interventions to unblock service delivery challenges 3

PART A Mandate, purpose and objectives 4

Mandate of DPME • Established after the 2014 national elections through Proclamation 47, DPME is mandated to perform Planning, Monitoring and Evaluation as well as Youth Development and Empowerment functions. • The mandate of the Department of Planning, Monitoring and Evaluation is derived from section 85(2) (b-c) of the Constitution which states that the President exercises executive authority, together with the other members of the Cabinet, by developing and implementing national policy and coordinating the functions of state departments and administrations. • In addition, the mandate of DPME was expanded over time through Cabinet Decisions 5

2016/17 progress against Key Objective 1/2 Planning • The work on planning entailed continuing to provide secretariat support to National Planning Commission (NPC) which compiled the National Development Plan (NDP). • The Department also conducted consultations with national departments and provinces on a discussion document on institutionalising planning in government in the post NDP period. • New planning activity the Department undertook in the period under review is the process to better align the national budget to NDP priorities Monitoring • DPME’s monitoring has continued to focus on the fourteen (14) outcomes identified in the Medium Term Strategic Framework 2014 -2019 • Other monitoring activities have focused on the quality of management practices in national and provincial departments, through the Management Practices Assessment Tool, as well as on various services delivery facilities through unannounced visits 6

2016/17 progress against Key Objective 2/2 Evaluations • Evaluations and research are essential to ensuring that government policies and programmes are based on evidence • The department thus far has 59 evaluations completed or underway covering programmes in the Education, Economic, Human Settlements and Agriculture sectors among others. • The DPME is also championing the evaluation discipline across government, with 7 provincial evaluations now in place, 102 provincial evaluations underway and 60 departments now having evaluation plans Youth development and Empowerment • Having championed the adoption of a Youth Policy in the 2015/16 year, a monitoring and evaluation framework for youth development has been drafted and will be concluded in the current financial year • Deputy-Minister has been leading the coordination of Youth Development under the Presidential Working Group on Youth. 7

PART B Performance Information 8

Overview of Performance 2016/17 performance • Overall, the Department obtained a clean audit opinion • DPME continued to roll out existing programmes, while at the same time reviewing its Organisational Structure and Strategy to better fulfil its mandate as a department responsible for Planning, Monitoring and Evaluation. • 85. 25 % of targets were either achieved or exceeded. The table below summarises audited performance: Total Departmental Annual Targets 61 Targets achieved/exceed Percentage 52 Partially achieved targets 6 Targets Not achieved 3 85. 25% 9. 83 % 4. 92% • Financial Expenditure equals 97. 9% 9

Prog. 1: Administration Summary of Performance against annual targets • There were no major performance challenges for the programme • 14 out of 16 targets were achieved or exceeded; 1 was partially achieved and 1 was not achieved • Partially achieved target relate performance against targets in the business application plan • • 64% were achieved against 80% (9/14*100 = 64%). Procurements delays; capacity of service providers and overpricing resulted in some projects being cancelled Not achieved relate to executive support plan and quarterly reports on performance against the plan in Ministry. • Performance status Number of targets Percentage achievement Number of Targets 16 Targets Exceeded 5 31. 25 Targets Achieved 9 Target Partially Achieved 1 56. 25 Targets not Achieved 1 6. 25 % Achievement 81. 25 Most of the work was performed with Communication and was reported as part of the Communication Plan 10

• Details of targets Achieved/exceeded 1/4 Performance Indicator Planned Annual Target Actual Achievement Approved strategic and annual performance plans Conduct annual review of strategic Plans and APP as prescribed by the relevant planning frameworks and submit the plan for approval and tabling in Parliament Target Achieved Number of quarterly implementation reports Quarterly reports submitted to the Executing Authority, National Treasury and DPME within 30 days from the end of the quarter Target Achieved Audited Annual Report Produce AR and submit Target Achieved AGSA for Audit and to NT and Parliament by due dates Audited Annual Report 2015 -2016 was produced and submitted to the AGSA for Audit and to NT and Parliament by due dates Deviation from Planned Comment on deviations Target to Actual Achievement The Final Strategic Plan and APP were tabled to Parliament by due date set by Parliament The Executive Authority has approved the 4 4 quarterly progress reports quarterly progress approved by the Executive reports after 30 days Authority and submitted to from the end of each National Treasury within 30 Days quarter from the end of each the quarter 11

• Achieved/exceeded targets 2/4 Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on deviations Planned Target to Actual Achievement Approved annual communication plan and quarterly reports on implementation of the plan. Produce a communication plan annually and report on its implementation within 30 days of end of each quarter of the financial year. Target Exceeded Annual Communication Plan was produced and approved. 82 of activities in the plan were implemented against 61 planned activities for the 4 quarters (82/61*100= 134%) 21 activities exceeded from the planned targets An in-house graphic designer and internal communications specialist were employed in September and the Ministry had additional events that required communication support Percentage of valid invoices paid within 30 days and cases where noncompliance lead to disciplinary action 100% of valid invoices paid Target Achieved within 30 days or disciplinary action taken in 100% of valid invoices were paid within cases where invoices are 30 days not paid within 30 days - - Average % of funded posts Maintain a vacancy rate of in PERSAL which are vacant 10% or less annually over a quarter (Vacancy rate) Target Achieved 10% average vacancy rate was achieved at the end of the financial year. (36/350*100=10%) 12

• Achieved/exceeded targets 2/4 Performance Indicator Planned Annual Target Actual Achievement Deviation from Planned Target to Actual Achievement Number of interns enrolled on annual basis 5% or more (of the approved funded post establishment) of interns are appointed annually in the department Target Exceeded Percentage of performance agreements and reports submitted on time Achieve 90% submissions of performance agreements, reviews and assessments by due dates Target Exceeded Target was A total of 32 interns were exceeded by 4% appointed in May and June 2016, which represents 9% of the total staff of DPME. This had no impact on the budget since there were funded vacancies in the establishment. Target was Additional capacity and followexceeded by 5% ups by HR resulted in higher levels of compliance Approved Workplace skills WSP approved by DG by 30 Plan (WSP) and % targets of April 2016 workplace skills plan achieved Achieve 80% of targets in the WSP by the end of the financial year Target Exceeded A total of 9 % of interns were appointed in the financial year. (32/349*100=9%) 95% of performance agreements, reviews and assessments by due dates Target exceeded WSP was approved by the DG by 30 by 51% against the target of 80% April 2016. of the WSP target of 80% was exceeded. 437 of 350 training Comment on deviations More employees trained than was planned. Additional training of personnel had no impact on the budget and it remained within 1% of the payroll (457/350*100=131%) 13

• Achieved/exceeded targets 3/4 Performance Indicator Planned Annual Target Actual Achievement Percentage of SMS members submitting financial disclosures 100% compliance in submission of financial interests by all designated employees within the specified time frames Target Achieved Percentage achievement of Produce quarterly reports ICT systems standards as Indicating 85% stipulated in the standards achievement document of ICT systems standards Target Exceeded Approved risk management Conduct annual risk plan and quarterly progress assessment/review and reports produce risk management implementation plan Target Achieved Annual risk assessment was conducted and Risk management implementation plan was produced. Quarterly progress reports were produced against the annual risk plan Produce annual risk plan and quarterly progress reports Deviation from Comment on deviations Planned Target to Actual Achievement - 100% of SMS members disclosed their financial interests via the e-disclosure system 9% Additional work was conducted Quarterly reports indicating 94% achievement in the ICT systems standards were achieved throughout the quarters - 14

• Achieved/exceeded targets 4/4 Actual Achievement Deviation from Comment on deviations Planned Target to Actual Achievement Approved Internal Audit Plan Produce a 3 year rolling and quarterly monitoring strategic internal audit plan reports and submit to the Audit committee for approval by 30 June 2015 Target Achieved - - Approved Internal Audit Plan Quarterly audit and quarterly monitoring implementation reports submitted to Audit committee Target Achieved - - Performance Indicator Planned Annual Target A 3 year rolling strategic internal audit plan was produced and submitted to the Audit Committee for approval by 30 June 2016 4 quarterly audit implementation reports were produced and submitted to Audit Committee 15

• Target partially achieved Performance Indicator Percentage achievement of targets in the business applications plan and systems availability Planned Annual Target Business applications plan and performance against the plan (80%) Actual Achievement Deviation from Planned Target to Actual Achievement Comment on deviations 9 of 14 project in the business application plan were achieved (9/14*100 = 64%) SEIAS - The system was developed internally and it is in the Testing Phase. The total number of projects decreased to 14 due to cancellation of projects, based on over pricing Some projects were cancelled and due to proposals being overpriced; SIEAS and NPC, RFQ's were cancelled, due to over pricing; Switches and Firewall: delay in procurement via SITA; Service desk and Share. Point Upgrade were not achieved because of delays in procurement. • Target not achieved Performance Indicator Planned Annual Target Actual Achievement Deviation from Planned Target to Actual Achievement Approved executive support plan and quarterly performance reports against the plan Produce an executive support plan and produce quarterly reports on performance against the plan Executive support plan and quarterly The Ministry lacked capacity to reports on performance against the produce the plan. In addition, plan were not produced most of the work planned for Ministry was reported as part of the Communication Plan. Target Not Achieved An executive support plan was not produced and quarterly reports on performance against the plan were not submitted Comment on deviations 16

Prog. 2: Outcomes Monitoring Summary of performance Annual Performance status Number of targets Percentage achievement Number of Targets 19 100% Targets Exceeded 5 Targets Achieved 10 4 delayed due to meetings postponed Target Partially Achieved 7 evaluations improvement plans against the Targets not Achieved 0 No major performance challenges for the programme • 15 of 19 Annual Targets were achieved or exceeded • 4 were partially achieved • 1 delay related to publication of Development Indicators due to new data having to be factored into the reports • 3 relate to evaluations • 3 against 7 Provincial Evaluation Plans due to approval delays in provinces • • 7 approved against target of 8. One report target of 8. One improvement plan delayed due to lengthy consultation processes % achievement 26. 31579 53% 21% 0 79% 17

• Achieved/exceeded targets 1/5: Sub-programme Outcomes Monitoring Actual Achievement Deviation from Comment on Planned Target deviations to Actual Achievement Number of revised Medium MTSF and/or Delivery Term Strategic Framework Agreements (MTSF) chapters and/or reviewed when necessary related Delivery Agreements Target Achieved - - Number of Outcomes progress reports Produce 3 Consolidated reports for each of the 14 outcomes Target Achieved - - Summary Outcomes report submitted to cabinet Produce 1 summary report on the implementation of the 14 outcomes by 31 March 2017 and submit to cabinet Target Achieved - - Performance Indicator Planned Annual Target The MTSF for outcomes 2; 13 and 14 were reviewed during the financial year. Consolidated reports were presented to the Cabinet Makgotla of August 2016 and February 2017. In addition, quarterly reports of the 14 Outcomes were presented to Cabinet in September 2016 Summary report on the implementation of the 14 outcomes was produced and presented to Cabinet Lekgotla on 04 February 2017 18

• Achieved/exceeded targets 2/5 : Sub-programme Outcomes Monitoring Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on deviations Planned Target to Actual Achievement Number of outcomes reports displayed to the public on POA system 3 reports for each outcome on the POA system (excluding outcomes for which the reports are classified) by 31 March 2017 Target Achieved - - Data Centre for key government priorities established Develop a concept document and project plan Target Achieved - - Number of Operation Phakisa monitoring reports Produce 2 Operation Phakisa interactive dashboard reports per lab and publish on Operation Phakisa website by 31 March 2017 Target Achieved - - 3 reports for each outcome on the Po. A system were produced by 31 March 2017 A concept document and project plan for National Centre developed. 2 Operation Phakisa interactive dashboard reports for Ocean Economy and Ideal Clinic labs were produced and published on Operation Phakisa website by 31 March 2017 19

• Achieved/exceeded targets 3/5: Sub-programme: Advisory services Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on deviations Planned Target to Actual Achievement Percentage of cabinet memoranda and requests from political principals for specific reports for which briefing notes and reports are prepared Provide quality advice to political principals by preparing briefing notes on 75% of cabinet memoranda and 100% of requests from political principals Target Exceeded 8% More effort placed on responding to requests Percentage of Presidency executive monitoring visits for which briefing notes and reports are prepared and submitted to the executive Produce an average of 80% of briefing notes on executive visits throughout the quarters of the financial year Target Exceeded 8% More unannounced visits requested Number of briefing notes on Produce 3 briefing notes on mining towns and labour the status of mining towns sending areas and labour sending areas submitted to Minister for to update him about the progress Target Exceeded 2 deviations from the planned target More requests were made than initially planned for briefing the Minister An average of 83% of briefing notes (186 of 224) on Cabinet Memoranda were produced throughout the quarters of the financial year 28 of 32 Briefing notes on executive visits were produced (28/32*100=88%) 5 briefing notes on the status of mining towns and labour sending areas submitted to Minister for progress update and requests 20

• Achieved/exceeded targets 4/5: Sub-programme: Local Government Management Improvement Model (LGMIM) Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on deviations Planned Target to Actual Achievement Approved Local Government LGMIM updated and Target Achieved Management Improvement approved by DG by the LGMIM was updated and approved by DG Model end of September 2016 by on the 17 May 2016 Number of LGMIM 25 scorecards completed by the end of the financial year Target Exceeded Number of LGMIM reports presented to Outcome 9 Implementation Forum Target Achieved Produce and submit 1 LGMIM report by July 2016 - 16 scorecards More municipalities exceeded from the requested to participate than 41 assessment scorecards produced for was planned. Capacity to the 41 assessed municipalities against the planned target enrol was available within target of 25 budget - - 1 LGMIM report was produce and submitted to Outcome 9 Min. Mec by July 2016 21

• Achieved/exceeded targets 5/5: Evaluations and Research Performance Indicator Planned Annual Target Actual Achievement Socio Economic Impact Produce annual report Target Exceeded Assessment Study showing support for 80% 331 of 335 Socio Economic Impact Assessment (SEIAS) annual report of requested impact Study (SEIAS) in the annual report were produced approved by the DG assessments (331/335*100=99%) National Evaluation Plan approved by cabinet Deviation from Planned Target to Actual Achievement 19% exceeded More requests were from the planned received requiring target urgent attention. 2017 -18 National Target Achieved Evaluation Plan approved The National Evaluation Plan 2017 -18 was by cabinet by March 2017 produced and signed by the Minister and approved by Cabinet on the 7 December 2016 Number of research 2 research assignments completed by the end of the financial year Target Achieved Comment on deviations - - - Two research assignments were produced during the 2016/17 reporting period, in keeping with the set targets 22

• Targets Partially Achieved 1/2 Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on Planned Target to deviations Actual Achievement Development Indicators Publication Development Indicators produced and posted on DPME website by 31 March 2017 Target Partially Achieved Development Indicators posted on Development Indicators were produced by 31 the website by 1 March 2017 and posted on the DPME April 2017 -a day website on 1 April 2017. after due date. Loading of the publication took longer than expected due to system constraints. Number of improvement plans produced 8 Target Partially Achieved The improvement plan for Drug Master Plan has not been completed due to delays by Department of Social Development. 1 deviations from 7 improvement plans were produced (NSNP; the planned target Small holder farmers, Social Housing Programme (SHP), Policy on Community, Environmental Governance In The Mining Sector ; UIPS and Fundza Lushaka) 23

• Targets Partially Achieved 2/2 Performance Indicator Planned Annual Target Actual Achievement Number of provinces with Provincial Evaluation Plans 7 Provincial Evaluation Plans covering 201617 approved by Director General Ot. P or EXCO by March 2017 Target Partially Achieved 4 PEPs deviation There were delays in the approval by 3 of 7 Provincial Evaluation Plans (PEP) from the target the Offices of the Premier were approved for the following Provinces: KZN; Western Cape; Free State. 4 provinces plans were not approved (Limpopo, Gauteng Eastern Cape and Mpumalanga) Number of evaluation 8 reports approved by evaluation steering committees Target Partially Achieved 7 Evaluation reports: NSNP; IRDP; IKSP; IIFS-(SAPS); NDMP; Small farmers and CTCSB - (SARS) were produced. All the 7 reports were approved by Evaluation Steering Committee Deviation from Comment on deviations Planned Target to Actual Achievement 1 evaluation not There was a delay in concluding the 8 th approved planned evaluation. 24

Prog. 3: Institutional Performance Monitoring and Evaluation Summary of performance (cumulative) § 12 out of 14 annual targets were achieved § Two targets not achieved were: • DGs Performance Agreements were assessed but target rated as not achieved. The deviation is that this was done after the set target date of 30 days of receipts of the PA • Capacity development for newly appointed DGs. Unavailability of DGs a major cause of cancellation of the workshops. Performance status Number of Percentage targets achievement Number of Targets 14 Targets Exceeded 4 Targets Achieved 8 Target Partially Achieved 0 Targets not Achieved 2 % achievement 28. 57143 57. 14286 0 14. 28571 85. 71 25

• Achieved/exceeded targets 1/3 Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on Planned Target deviations to Actual Achievement - Updated MPAT standards MPAT updated and approved by Target Achieved Director General and launched by MPAT standards were updated and approved the end of August 2016 by Director General and launched by the end of August Percentage of 95% MPAT assessments Target Exceeded Target exceeded departments completing conducted to national and by 1% 153 of 159 MPAT assessments were the annual MPAT provincial departments conducted to both National and Provincial assessment by the set departments timeline 153 of 159*100%= 96% Although 100% of departments completed MPAT assessments, 4% (6) of department DGs did not approve on the system - Revised FSDM set of Revised FSDM Operational programme Guidelines placed on DPME implementation tools and website by 31 March 2017 guidelines Target Achieved Number of new frontline service delivery monitoring visits 26 exceeded More visits were 89 new facilities monitored and passed quality from the planned conducted than target planned. assurance with site monitoring reports captured on the M-drive filling system by 31 26 March 2017 63 new facilities monitored and passed quality assurance with site monitoring reports captured on the M-drive filling system by 31 March 2017 The FSDM Operational Guidelines was finalised and placed on DPME website by 31 March 2017 Target Exceeded -

• Achieved/exceeded targets 2/3 Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on Planned Target to deviations Actual Achievement Number of frontline service delivery monitoring visits aligned to mainstreaming the National Youth Policy 27 new frontline service delivery monitoring visits to be directly focused on indicators in the M&E framework for the National Youth Policy. Target Achieved - - Number of facilities for which improvements monitoring was conducted 100 Improvement monitoring visits Target Achieved - - 14 More visits were conducted than planned. - - 27 new frontline service delivery monitoring visits directly focused on indicators in the M&E framework for the National Youth Policy were conducted 100 Improvement monitoring visits were conducted Number of unscheduled 20 unscheduled monitoring interventions as monitoring interventions a result of reported service as a result of reported delivery challenges service delivery challenges Target Exceeded Number of Presidential Hotline case resolution reports submitted G&A Cluster and PCC Target Achieved Performance reports to G&A Cluster once per year Performance report to PCC once per year 34 unscheduled monitoring interventions as a result of reported service delivery challenges Performance reports to G&A Cluster and PCC were submitted 27

• Achieved/exceeded targets 3/3 Actual Achievement Performance Indicator Planned Annual Target Number of customer satisfaction survey reports produced indicating percentage of respondents who log queries at the Presidential Hotline rate the satisfaction of response as good or fair Number of facilities where citizen -based monitoring is implemented Produce customer Target Achieved satisfaction survey reports by Customers satisfaction survey reports were end of each quarter produced every quarter Citizen-based monitoring (CBM) implemented in 10 new facilities to support capacity building in service delivery departments Target Achieved Number of integrated Two integrated intervention Target Achieved Deviation from Planned Target to Actual Achievement - Comment on deviations - - - Citizen-based monitoring (CBM) was implemented in 10 new facilities to support capacity building in service delivery departments FSDM/CBM/Presidential Hotline plans submitted to relevant Two integrated intervention plans were intervention plans Clusters submitted to the relevant Clusters Percentage targets in the Achieve 80% of targets in the Target Exceeded 8% Exceeded from More ad hoc study Integrated Capacity Development 88% (21 of 24) KPI targets in the Capacity the planned target tour visits were Development Implementation Plan achieved Plan hosted 28

• Targets not achieved Performance Indicator Planned Annual Target Actual Achievement Deviation from Planned Comment on deviations Target to Actual Achievement Percentage of national and provincial Directors General Performance Agreements (PA) adhere to the set requirements 80% feedback given to Directors General within 30 days of receipt of the performance agreements Target Not Achieved Percentage of Capacity Development initiatives conducted for newly appointed DGs within set timelines 90% Capacity Target Not Achieved development of newly No capacity development appointment DG’s within took place (0%) 3 months after appointments 35% against the targets of 80% of DGs/Ho. Ds were given feedback within 30 days of receipts of PAs on adherence to standards 39/111 feedback letters were sent to DGs/HODs (39/111*100= 35%) 45% deviation (80%35%=45%) from the planned targets 90%. No capacity was provided to DG’s appointed in the previous 3 months All 111 DGs/Ho. Ds were given feedback on the adherence of their PAs to standards. The deviation is that this was done after the set target of 30 days of receipts of the PA The newly appointed DGs session was scheduled for the 27 th of March 2017. However, the session was postponed due to lack of confirmation. A capacity building workshop for national departments was scheduled for 2 and 3 May 2017 but no confirmations were 29 received.

PROG. 4: National Planning Summary of Performance (cumulative) § 8 of 9 targets were either achieved or exceeded § One target partially achieved is • Annual Report on NPC and its stakeholder engagements. The report was produced after the target date of 31 April 2017. Number of targets Percentage achievement Number of Targets 9 100% Targets Exceeded 2 22. 22 Targets Achieved 6 66. 67 Target Partially Achieved 1 11. 11 Targets not Achieved 0 0 Performance status % achievement 89% 30

• Achieved/exceeded targets 1/4 Performance Indicator Planned Annual Target Actual Achievement Number of research projects 3 research projects Target Exceeded commissioned or undertaken commissioned / commenced 5 research projects were as requested by NPC by end of financial year commissioned/commenced by the end of financial year Income Dynamic studies (NIDs) wave 4 results produced by end of financial year Alignment of budgets with Participation in the budget key national priorities as set review and planning out in the NDP and MTSF prioritization for key government departments Annual Report detailing the activities of the NPC and stakeholder engagement on the NDP Produce Annual Report on stakeholder engagements and the work of the NPC on the NDP and submit to the NPC by end of March 2017 Deviation from Comment on Planned Target to deviations Actual Achievement 1 more research conducted than planned More request were made than planned - - Report was not submitted to the NPC The meeting on which the report was supposed to be tabled was postponed Income Dynamic studies (NIDs) wave 4 results were produced by end of financial year Target Achieved Participation in the budget review and planning prioritization for key government departments was conducted Target Partially Achieved Annual Report on stakeholder engagements and the work of the NPC was produced and submitted on the 3 rd April 2017 31

• Achieved/exceeded targets 2/4 Actual Achievement Deviation from Planned Target to Actual Achievement Comment on deviations Target Achieved - - Draft framework for medium Target Achieved term planning (APP and term planning for APP and Draft APP and Strategic Plans) Strategic Plans completed framework was completed - - Number of assessment reports on the second draft APP provided to national departments Target Exceeded by 5 Additional 5 departments submitted their plans to DPME for assessments than planned Performance Indicator Planned Annual Target Approaches to Consultation with institutionalization of long government departments on term planning in government. a discussion document on approaches to institutionalisation of long term planning incorporating framework for spatial planning Consultation with six government institutions on a discussion document on approaches to institutionalisation of long term planning incorporating framework for spatial planning was conducted Produce 39 assessment Target Exceeded reports by 31 January 2017 44 Assessment reports were sent to national departments on 31 January 2017 32

• Achieved/exceeded targets 3/4 Actual Achievement Performance Indicator Planned Annual Target Number of assessment reports on the second draft Annual Performance Plans provided to Offices of the Premier Produce 7 assessment Target Achieved reports by 31 January 2017 7 Assessment reports on the second draft Annual Performance Plans submitted to Offices of the Premier by 31 January 2017 Deviation from Comment on Planned Target deviations to Actual Achievement - - Quarterly Performance Guidelines issued by 15 May Target Achieved Reporting Guidelines issued 2016 to all national departments Guidelines were issued to 45 national departments - - Quarterly Performance Reporting Guideline issued to all Offices of the Premier - - Guideline issued by 15 May Target Achieved 2016 Guidelines were issued to 9 Offices of the Premier 33

• Achieved/exceeded targets 4/4 Actual Achievement Deviation from Comment on Planned Target to deviations Actual Achievement Performance Indicator Planned Annual Target Number of assessment reports on the second draft Annual Performance Plans provided to Offices of the Premier Produce 7 assessment Target Achieved reports by 31 January 2017 7 Assessment reports on the second draft Annual Performance Plans submitted to Offices of the Premier by 31 January 2017 Quarterly Performance Guidelines issued by 15 Reporting Guidelines issued May 2016 to all national departments Target Achieved - - - Quarterly Performance Guideline issued by 15 May Target Achieved Reporting Guideline issued 2016 to all Offices of the Premier Guidelines were issued to 9 Offices of the Premier - Guidelines were issued to 45 national departments 34

PROG. 5: Youth Development • All 3 targets were achieved in this programme Performance status Number of targets Percentage achievement Number of Targets 3 100% Targets Exceeded - - Targets Achieved 3 100% Target Partially Achieved - - Targets not Achieved - - % achievement 100 35

• Achieved/exceeded targets Performance Indicator Planned Annual Target Actual Achievement Deviation from Comment on Planned Target deviations to Actual Achievement Implemented youth policy Submit reports on the status of implementing the youth policy - - Develop a draft M&E framework for youth development Submit a draft M&E framework for youth development Memorandum of Agreement and NYDA quarterly monitoring reports Produce tranche approval and NYDA quarterly reports Target Achieved Approved tranche reports and NYDA quarterly reports were produced and submitted - Target Achieved Reports on the status of implementing the youth policy were submitted Target Achieved A draft M&E framework for youth development was submitted 36

PART C Governance 37

Governance • An independent and functional Internal Auditing Unit is in place and reports functionally to Audit Committee and administratively to the Director General. • Internal Audit function operated effectively and efficiently during 2016/17 financial year. The audit coverage was focused on evaluating controls against high and major risks areas within the department. • The function successfully completed the 2016/17 Annual Audit Plan as approved by the Audit Committee. • Both Audit Committee and Executive Management are satisfied with the assurance provided by Internal Audit on the adequacy, effectiveness, and efficiency of policies, procedures, the integrity and reliability of both financial and non-financial information and the safeguarding of assets. 38

Internal Audit The following were key services provided by the Internal Audit: • advisory services to executive management; • reviewed DPME strategic objectives and Annual Performance Plan for relevance, accuracy and completeness of reported achievements; • reviewed the adequacy, efficiency and effectiveness of control systems, compliance, safeguard departmental assets; • assisted the DPME to maintain a Clean Audit Report by AGSA; • assessed and provided assurance over key compliance areas such as Supply Chain Management, Financial Reporting, Human Resources and other areas; and • made recommendations, follow-ups on management action plans and appraised EXCO on progress. 39

PART D Human Resource Management 40

HUMAN RESOURCES OVERSIGHT STATISTICS Employment and vacancies by programme as on 31 March 2017: Programme No of posts on approved establishment No of posts filled Vacancy Rate No of employees additional to the establishment Administration 151 140 7, 3% 2 Outcomes Monitoring & Evaluation (OM&E) 87 77 11, 5% 1 70 61 12, 9% 1 42 36 14, 3% 3 350 314 10, 3% 7 Institutional Performance Monitoring & Evaluation (IPM&E) Planning & Secretariat National Planning Commission (NPC) Total SMS post information as on 31 March 2017: SMS Level Total number of funded SMS posts Total number of SMS posts filled % of SMS posts filled Total number of SMS posts vacant % of SMS posts vacant Director-General/Head of Department 1 0 0, 0% 1 100, 0% Salary Level 16 1 1 100, 0% 0 0, 0% Salary Level 15 18 13 72, 2% 5 27, 8% Salary Level 14 16 13 81, 3% 3 18, 8% Salary Level 13 59 52 88, 1% 7 11, 9% Total 95 79 83, 2% 16 16, 8% 41

HUMAN RESOURCES OVERSIGHT STATISTICS Annual turnover rates by salary band for the period 1 April 2016 and 31 March 2017: Salary band Lower skilled ( Levels 1 -2) Skilled (Levels 3 -5) Highly skilled production (Levels 6 -8) Highly skilled supervision (Levels 912) Senior Management Service Bands A (13) Senior Management Service Bands B (14) Senior Management Service Bands C (15) Senior Management Service Bands D (16) Contracts Total Number of employees at beginning of period-1 April 2016 5 15 68 Appointments and transfers into the department 2 11 29 Terminations and transfers out of the department 0 6 22 Turnover rate 121 27 12 9, 9% 45 5 5 11, 1% 14 2 1 7, 1% 11 1 2 18, 2% 1 0 0 0, 0% 8 288 0 77 0 48 0, 0% 16, 7% 0, 0% 40, 0% 32, 4% Note: § Turnover rate displays % of service termination for the period in relation to the total number of employees at beginning of period April 2016. Appointments and terminations include changes to employment capacity. 42

HUMAN RESOURCES OVERSIGHT STATISTICS (Continued) Employment Equity Total number of employees (including employees with disabilities) in the following occupational categories as on 31 March 2017: Occupational category Male Female Total Target Results 50% Female 52% Female 79% African 9% Coloured 3% Indian 9% White 83% African 5, 5% Coloured 6, 1% Indian 5, 5% White African Coloured Indian White Legislators, senior officials and managers (Level 13 -16) 26 2 5 6 30 1 5 3 78 Professionals (level 11 -12) 28 5 1 2 36 1 4 2 79 Technicians and associate professionals (level 9 -10) 17 1 1 1 31 1 1 2 55 Clerks (Level 6 -8) 25 1 0 0 44 5 2 1 78 9 0 0 0 6 0 0 0 15 2 0 0 0 5 0 0 0 7 107 9 152 8 12 8 312 1 7 Service and sales workers (level 3 -5) Elementary occupations (level 1 -2) Total Employees with disabilities 2 4 Note: The DPME exceeded the national Disability Target of 2% as at 31 March persons with disabilities represented 2. 3% of the Department The EE targets for African and Indian staff was exceeded, however Coloureds and Whites are below the set targets 43

PART E Financial Information 44

2016/17 Financial performance Per Programme (R’ 000) 1 Administration 2 Outcomes M&E 3 Institutional Performance M&E 4 National Planning 5 Youth Development TOTAL Per Economic classification (R’ 000) Compensation of employees Goods and services Transfers and subsidies Payments for capital assets Payments for financial assets TOTAL Final Appr. 142 453 93 162 62 412 88 233 411 402 797 662 Final Appr. 216 369 166 412 406 052 8 824 5 797 662 Actual Expenditure 134 299 89 749 61 897 84 216 411 085 781 246 Actual Expenditure 202 190 165 428 406 052 7 571 5 781 246 Variance 8 154 3 413 515 4 017 317 16 416 Variance 14 179 984 1 253 16 416 % Spent 94. 3% 96. 3% 99. 2% 95. 4% 99. 9% 97. 9% % Spent 93. 4% 99. 4% 100. 0% 85. 8% 100. 0% 97. 9% 45

2016/17 Financial performance 46

2016/17 Financial performance 47

2016/17 Financial performance 2016/17 Expenditure – Goods and Services main cost drivers 24% 26% National Income Dynamics Study Travel / subsistence / Fleet services Computer services Consultants / Professional services Other 13% 22% 15% 48

2016/17 Financial performance Cost drivers: Goods and Services National Income Dynamics Study Travel / subsistence / Fleet services Computer services Consultants / Professional Services Operating Leases Advertising Communication Operating payments Venues and facilities Catering Contractors / Agency services Property payments Audit costs: External Training / Bursaries Consumables Administrative fees Minor assets Rental and hiring Entertainment Total Final Appr. 40 776 36 535 24 506 20 815 6 903 5 989 4 945 4 772 3 495 3 198 2 819 2 563 2 293 2 272 1 868 1 668 486 480 29 166 412 Actual Exp. 40 776 36 377 24 506 20 815 6 903 5 204 4 945 4 731 3 495 3 198 2 819 2 563 2 293 2 272 1 868 1 668 486 480 29 165 428 Variance 158 785 41 984 % Spent 100. 0% 99. 6% 100. 0% 86. 9% 100. 0% 99. 1% 100. 0% 100. 0% 99. 4% 49

2016/17 Financial performance Accruals: Goods/Services received but not invoiced Travel related invoices <30 days 30 Days + TOTAL 1 012 850 1 862 369 - 369 Other 1 040 279 1 319 Total 2 421 1 129 3 550 SITA Commitments: Goods/Services contracted but not received TOTAL National Income Dynamics Study 76 879 SITA 17 259 Other 20 804 Total 114 942 50

2016/17 Financial performance • Irregular Expenditure • R 3, 000: Procurement process not followed. Condoned. Written warning to employee • R 37, 000: Failure to specify minimum local content requirement. Investigation in progress. No loss to state • Fruitless and Wasteful Expenditure • • • R 340, 000 opening Balance + R 77, 000 related to prior years + R 273, 000 related to 2016/17 financial year* - R 521, 000 amounts resolved - R 5, 000 recovered R 164, 000 closing balance *Fruitless expenditure mainly due to charges for changing travel arrangements and damage to rented vehicles 54

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