Annual General Meeting Assemble Gnrale Annuelle January 11

Annual General Meeting Assemblée Générale Annuelle January 11, 2014 Montreal 1 pm (ET) 13 h (HE) by webinar technology

Board Members Membres du CA Chair John Nisbet (regrets) Président Vice Chair Dean Cattell Vice président Secretary Lyse Boyce (regrets) Secrétaire Treasurer Sylvain Marcoux Trésorier Administrator Jean Vezina Directeur Administrator Haven Holsappel-(regrets) Directeur Non voting

Agenda Call to order 1 Ouverture de la séance Roll Call 2 Adoption de l’ordre du jour Approval of Minutes from 2012 AGM 3 Adoption du procès verbal AGA 2012 Chair’s report and Strategic Plan review 4 Rapport du président et plan stratégique Achievements 5 Réalisations Amendments to bylaws 6 Modification des statuts et règlements Financial report and audit review 7 Rapport financier et vérification Confirmation of Board members 8 Confirmation des membres du CA

Call to order Ouverture de la séance

Roll Call Adoption de l’ordre du jour

Approval of minutes from 2012 AGM Adoption du procès verbal de l’AGA 2012

Chair’s report and Strategic Plan review Rapport du président et revue du plan stratégique Sylvain Marcoux, Treasurer. Trésorier

“You cannot perceive beauty but with a serene mind” Henry David Thoreau “Often our minds are like a switch on a short-wave radio: when the switch is set to “a broadcast”, all we can hear is our own voice talking. We can’t really hear until the switch is turned to “receive “. Similarly, a busy, chattering mind is always in “sending mode”. The noise of our own mind prevents us from deeply experiencing and learning from the world around us. When you are out in nature, be sure to take time to let your mind stop describing, analyzing, evaluating. Simply let it witness and appreciate what your senses bring to its attention. Joseph Cornell - Listening to Nature

The Leave No Trace Program is a wonderful well thought out program that when practiced, enhances the outdoor experience for everyone. You as an individual when applying the seven principles will have a more full filling experience, and of course others will benefit from your stewardship. Places in nature, available for recreation, are finite. We need to take care of them, when we enjoy them, not only for our own benefit, or the benefit of our contemporaries, but for future generations. Ceci est mon dernier rapport pour une AGA STC, en tant que président du conseil d'administration. C’est également une reconnaissance de la qualité du travail accompli par plusieurs personnes, ainsi que d'un appel à un soutien supplémentaire. While the LNT program is excellent, and there is considerable interest in it in Canada, and rightly so, LNTC has continued to struggle to secure stable funding to cover core expenses. LNT Canada, needs about $3, 000 a month to cover Staff Salary and other basic operating expenses. Our monthly income is not raising that amount.

Increasing core funding, has been, since our last AGM in June 2012, a constant goal. To that end, and also for the day to day running of LNTC, a great deal of gratitude is to be given to Bernadette Hanoul. Elle s’est avérée être une grande aide pour Sans Trace Canada, et une employée extrêmement précieuse. Thank-you Bernadette. Merci beaucoup, beaucoup. I also want to thank Board Member, Lyse Boyce, who like me, has served the maximum time allowed under our by-laws as a Board Member and is resigning effective the 11 January 2014 AGM. Pour les autres membres du conseil, merci pour votre temps et efforts pour soutenir Sans Trace Canada. Je vous souhaite bonne chance dans ce qui semble être encore un avenir financier difficile pour Sans Trace Canada.

Some of LNT Canada’s accomplishments since the last AGM are to be recognized. • Our Authorized Provider Model for the delivery of Master Educator Courses is up and running. • The important training aid, the Peak Pack have been translated and produced in French. • Last spring the membership of Mountain Equipment Coop - in their annual vote for their Board of Directors, overwhelming showed support for Leave No Trace Canada. Thank-you each and every one of you. • I also want to acknowledge the continued support of our parent organization, Leave No Trace Center, in the US. The considerable but excellent work they do is a great support to the program here in Canada.

As I see it, immediate, significant goals to help LNTC, include, increasing membership. Every single membership taken out helps. Increasing partnerships. Increased partnerships not only help stabilize funding but also help promulgate LNT practices. We want to set up an insurance scheme for Master Educators to run trainer Courses. We need to secure stable funding for basic expenses. Then we can continue to develop the Leave No Trace Program as it will best be used by those recreating in the Canadian outdoors. In a busy world, in a busy society, please take time to enjoy at least some of what nature has to offer. Please do what you can to take care of our natural world and to help others do the same. Please continue to support Leave No Trace Canada, and encourage others to do the same.

Strategic Plan Review Revue du plan stratégique Sylvain Marcoux, Trésorier

STRATEGIC GOALS 22014 -2016 OBJECTIFS STRATEGIQUES 2014 -2016 1. Secure stable funding. Assurer un financement stable. 2. Encourage, facilitate and support training activities. Encourager , favoriser et supporter les formations 3. Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. Augmenter notre capacité d’agir en tant que clé de voûte de activités Sans Trace au Canada

STRATEGIC GOAL #1: Secure stable funding OBJECTIF STRATEGIQUE# 1: Assurer un financement stable 1. Increase membership / Augmenter le nombre de membres. a. Membership drive “Course” aux membres a. Connect with partners such as MEC, Paddle Canada, and Scouts Canada to increase our membership. Communiquer avec des partenaires tels que MEC ‘ Paddle Canada et Scouts Canada afin d’augmenter le nombre de membres c. More training will increase membership. Plus de formation nous amènera plus de membres 2. Secure new partnerships / Sécuriser nos partenariats: a. 3 new top-tier Non-Profit Partnerships / 3 nouvelles ASBL b. 2 new top-tier Commercial Partnerships / 3 nouveaux partenaires commerciaux c. 1 new national Media Partnership / 1 nouveau partenaire Media

STRATEGIC GOAL #1: Secure stable funding. OBJECTIF STRATEGIQUE# 1: Assurer un financement stable 3. Maintain existing partnerships / Consolider les partenariats actuels: a. Increase partners’ involvement with LNTC projects. Augmenter l’implication des partenaires dans des projets Sans. Trace. b. Update Partnership database – ensure records are completely up-todate 2 times/year Mettre à jour la base de données des partenaires et s’assurer 2 fois par années que les données sont à date. 4. Explore grant opportunities. Explorer les subventions potentielles

STRATEGIC GOAL #2: Encourage, facilitate and support training activities. OBJECTIS STRATEGIQUES # 2: Encourager , favoriser et supporter les formations 1. Establish liability insurance program to support Master Educators and Trainers. Trouver une assurance responsabilité civile pour aider les Moniteurs et ambassadeurs 2. Continue to build the national database of Master Educators and Trainers Compléter la banque nationale de moniteurs et ambassadeurs 3. Monitor Authorized Providers’ LNT courses. Superviser les cours des Fournisseurs autorisés 4. Publish a newsletter that is regular, informative, bilingual and appealing. Publier un bulletin régulier, bilingue, informatif et séduisant 5. Maintain and improve calendar of courses. Tenir à jour et améliorer le calendrier des cours. 6. Continue discussions with Parks Canada to implement LNT messaging through PC programs. Continuer les discussion avec Parcs Canada pour amplifier le message dans leurs programmes

STRATEGIC GOAL #3: Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. STRATEGIC GOAL #3: Augmenter notre capacité d’agir en tant que clé de voûte de activités Sans Trace au Canada 1. Recruit new Directors. Recruter de nouveaux directeurs 2. Get our members involved in membership drives and other projects. Impliquer les membres par des “courses” aux membres et autres projets. 3. Develop and implement a plan to integrate new board members into the BOD and match their individual competencies with LNTC projects and needs Développer et améliorer pour intégrer de nouveaux directeurs au Conseil d’administration et assortir leurs compétences aux projets et besoins. 4. Develop and implement a Director Recognition Plan to build and maintain board motivation Développer et améliorer le programme de plan de reconnaissance des directeurs et maintenir la motivation au niveau du Conseil d’administration.

STRATEGIC GOAL #3: Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. STRATEGIC GOAL #3: Augmenter notre capacité d’agir en tant que clé de voûte de activités Sans Trace au Canada 1. Support, monitor and do follow ups with training providers Supporter , surveiller et faire des suivis avec les fournisseurs autorisés. 2. Provide supporting documentation (training, technical and administrative) in both official languages Fournir de la documentation ( formation, techniques et administrative) dans les deux langues officielles. 3. Optimise and review the authorised provider model to identify potential improvements and better support our partners Optimiser et réviser le modèles de fournisseurs autorisés pour identifier des améliorations possibles et mieux supporter nos partenaires. 4. Continue providing promotional material for Leave No Trace Canada Continuer à transmettre du matériel promotionnel de Sans Trace Canada

PRIORITIES FOR THE YEAR AHEAD PRIORITÉ POUR LA PROCHAINE ANNÉE Stay the course: continue implementation of Strategic Plan Garder le cap: Poursuivre la mise en application du plan stratégique 1. Secure stable funding. Assurer un financement stable. 2. Encourage, facilitate and support training activities. Encourager , favoriser et supporter les formations 3. Increase our capacity to act as the Keystone for LNT activities in Canada. Augmenter notre capacité d’agir en tant que clé de voûte des activités ST au Canada

Achievement Réalisations

Membership Active members actifs Regular Students* 146 Membres 85 Réguliers 61 Étudiants* *Membership required when taking a LNTC training course (groups, schools) *Adhésion requise pour les participants des cours d’ambassadeurs (groupes, écoles)

Partnership Partners 41 Partenaires Retailer 1 Détaillant Educational Institutions 10 Institutions d’enseignement Government Agencies 10 Agences du gouvernement Outfitters 9 Producteurs Non-profit 13 Sans but lucratif

Achievement 2013 Réalisations French nature kits 100 Trousses Nature TD Foundation- Friends of Environment l’environnement Fondation TD -Amis de MEC Vote 10, 959 votes on 18, 421 Vote MEC Monthly Web visits 3000 Achalandage web mensuel Training providers 6 Partenaires pour formations SEPAQ Partnership Entente avec SEPAQ

In progress cours Insurance for Trainers En Assurance pour moniteurs New Authorized Providers de formations Traveling Trainers mobiles Sans Trace Ecoaction current application Nouveaux fournisseurs 2014 -2017 Équipes Écoaction application en cours

Special thanks. Remerciements Mountain Equipment Co-op – For their continuing support and promotion of the program – Pour leur soutien continu et la promotion de notre programme TD Foundation- Friends of Environment – For their continuing financial support ( French Nature kits) – Pour leur soutien financier( Trousses Nature) Aventure Ecotourisme Quebec (AEQ) – For sharing their office space and providing administrative support and guidance

Proposed revisions to the Bylaws: Changements proposés aux statuts None

Challenges More staff time needed to respond to the demand develop the program -- Plus de personnel pour répondre à la demande et dévelpopper le programme Difficult financial situation_Situation financière difficile Partnership/Membership need to be increased-Accroître les cotisations et partenariats Long-term partnerships need to be created— Création partenariat à long terme Difficult to coordinate nationally—Difficile de coordoner nationalement

Challenges (cont’d) • • BOD is a working board, requires great involvement of its members– Conseil d’administration qui gère demande une grande implication des membres Corporate/media Board members need to be recruited—Recruter des membres du Conseil dans les entreprises et medias Our visibility needs to be increased—Augmenter notre visibilité

Challenges (cont’d) Many documents to translate: bylaws, training agreements, educational material, etc. — Documents à traduire: statuts et règlements, entente de formations, matériel didactique More training opportunities required: we need to train more Instructors and re-connect with people who are already trained---Plus de formations: former plus de moniteurs et reconnecter avec les moniteurs formés Find financial support for Provincial Ambassador and. Traveling Trainers Programs. Trouver du financement pour les programmes d’ambassadeurs et d’équipes Sans Trace mobiles

Financial Report Rapport financier Sylvain Marcoux

Revenues, 2012 -2013 Revenus 2012 -2013 Membership & partnership dues Cotisation membres et partenaires Donation / Dons Grants / Octrois Sales didactic material Vente de matériel didactique 10 888 1 625 8 029 7766 28 308

Expenses, 2012 -2013 Dépenses 2012 -2013 Cost of material / Coût du matériel Wages & social benefit / Salaires et avantages sociaux Travel & meeting / Déplacement et réunion 3 270 27 399 721 Legal and account. Expenses / Dépense légales et comptables 2 712 Management fees / Frais de gestion 1 200 Project / projet : Peak & Teen pack 4 279 Web Project & information tech/ Projet web & informatique 985 Postal fees, furnitures and printing / Frais de poste, fournitures et impr. 1 228 Insurance / Assurance 1 605 Other expenses / Autres dépenses 2 903 Renting / Loyer 3 000 Phone & teleconference / Téléphone et conférence 1 513 Total credit card commissions- Commission totale cartes de crédit 604 48 829

Balance, 2012 -2013 Solde 2012 -2013 Revenues /Revenus 28 308 Expenses / Dépenses 48 829 Balance/ Revenu -perte nette -20 521 Budget deficit between revenues and expenses diminished our reserve Le déficif du budget entre nos revenus et nos dépenses a diminué notre solde

Balance Solde • NET ASSET, AVOIR NET – – Beginning of period Début de la période End of period Fin de la période 2013 2012 27 939$ 27 647$ 7 418$ 27 939$

Confirmation of Board members Confirmation des membres du CA Jean Vézina Haven Holsapple ( non voting member)

Nominations and Elections Nominations et élections None