ANIMAL INTEGRATION IN THE EDUCATIONAL PROGRAMME ZORO 1

ANIMAL INTEGRATION IN THE EDUCATIONAL PROGRAMME ´´ZORO´´ 1 st international meeting Rogaška Slatina, Slovenia October 21 – 23 2015

GENERAL FACTS n 2 year Erasmus + project: 2015 – 2017 n Budget: 216. 310, 00 EUR n 10 participating organizations from 7 countries

CATEGORIES n n n Project management and implementation: 66. 000 Transnational project meetings: 45. 755 EUR Intellectual outputs: 55. 090 EUR Multiplier events: 30. 000 EUR Training activities: 17. 465 EUR Exceptional costs: 2. 000 EUR

PROJECT MANAGEMENT AND IMPLEMENTATION n n n Staff costs for general project management (e. g. planning, coordination, finances, communication) Small-scale learning/teaching/training materials and approaches Virtual cooperation and local project activities Information, promotion and dissemination (e. g. brochures, leaflets, website) Administrative staff should be covered under this budget category

PROJECT MANAGEMENT AND IMPLEMENTATION n n Demonstrate that the activities and outputs covered from this budget category have taken place Describe all project activities and outputs in your final report Upload any tangible outputs onto the Erasmus+ Dissemination Platform (VALOR) Keep evidence of activities and outputs at your premises

PROJECT MANAGEMENT AND IMPLEMENTATION ORGANIZATION LJUDSKA UNIVERZA BUDGET (EUR) 12. 000 III. OŠ ROG. SLATINA 6. 000 GREECE 6. 000 TURKEY 6. 000 CROATIA 6. 000 HUNGARY 6. 000 POLAND 6. 000 IRELAND 6. 000 ROMANIA 6. 000

TRANSNATIONAL PROJECT MEETINGS n n Budget for the travel and subsistence costs associated with meetings The amount awarded is based on the number of staff participating in each meeting The venue for the meetings should be the town where the receiving organisation is based You need to be able to demonstrate a formal link between your organisation and the individuals participating in the meetings (staff, volunteers, …)

TRANSNATIONAL PROJECT MEETINGS n n Supporting documents: declaration signed by the receiving organisation specifying the name of the participant, the purpose of the meeting and its start and end dates There will be an international meeting in each participating country, except Ireland – training

TRANSNATIONAL PROJECT MEETINGS n - - Obligations of the partners: to provide the partners with information about the accommodation for a reasonable price to organise the international meeting (premises for the meeting, agenda, sightseeing activities, and some activities connected to the project theme) to inform the participants about the best way to get to their town

TRANSNATIONAL PROJECT MEETINGS The participants of the meeting are not obliged to stay at the hotel, which was recommended by the organizers - All the costs of the international meetings are covered by each partner individually – from the budget - to prepare a list of presence for the meeting n The number of people at international meetings: written in the application form -

TRANSNATIONAL PROJECT MEETINGS n n Each partner can use the budget from other categories for transnational meetings – they can take 20% from each category and use it for the meetings, but the meeting budget cannot enlarge for more than 20% The exact date of the next transnational meetings will be set at the previous transnational meeting

TRANSNATIONAL PROJECT MEETINGS ORGANIZAT ION TOTAL NUMBER OF MEETINGS TOTAL NUMBER OF PARTICIP. LJUDSKA UNIVERZA III. OŠ ROG. SLATIN 6 6 6 7 I. OŠ ROG. SLATINA GREECE TURKEY CROATIA HUNGARY POLAND IRELAND ROMANIA 6 7 6 8 6 9 6 8 6 6 6 9 6 8 6 9 DISTANCE BAND GRANT PER PARTICIPA NT BUDGET 100– 1999 KM 575 EUR 3. 450 EUR 575 EUR 4. 025 EUR 100– 1999 KM 100– 1999 KM + 2000 KM 575 EUR 4. 025 EUR 575 EUR 4. 600 EUR 575 EUR 5. 175 EUR 575 EUR 4. 600 EUR 575 EUR 3. 450 EUR 575 EUR 5. 175 EUR 760 EUR 6. 080 EUR 100– 1999 KM 575 EUR 5. 175 EUR

INTELLECTUAL OUTPUTS n n n 1 output: Guideline about using Animal Assisted Therapy in classrooms Costs associated with Managers and Administrative staff are expected to be covered under Project Management and Implementation For both staff formally employed through an employment contract or those working for a participating organisation on a voluntary basis

INTELLECTUAL OUTPUTS n n n Intellectual Outputs are based on unit costs therefore beneficiaries should not claim actual salary costs Partners need to be able to demonstrate a formal link (on a professional or voluntary basis) with the persons which staff costs are being claiming for: employment contracts or volunteer agreements People working for the organisation on the basis of a service contract (e. g. translators, web designers, etc. ) are not considered as staff of the organisation

INTELLECTUAL OUTPUTS n n Staff category: based on what a person is doing in the project, not what he/she has written on the employment contract Timesheets: for the person working on the project for each month. The timesheets for three months need to be sent to the coordinator every three months

INTELLECTUAL OUTPUTS – EXAMPLE OF A TIMESHEET

INTELLECTUAL OUTPUTS ORGANIZAT ION LJUDSKA UNIVERZA III. OŠ ROG. SLATIN I. OŠ ROG. SLATINA GREECE TURKEY CROATIA HUNGARY POLAND IRELAND ROMANIA CATEGORY OF STAFF ADMINISTRAT IVE SUPPORT STAFF ADMINISTR. SUPP. STAFF NUMBER OF WORKING DAYS 120 GRANT PER DAY BUDGET 78 EUR 9. 360 EUR 70 78 EUR 5. 460 EUR 70 39 EUR 2. 730 EUR 100 157 EUR 15. 700 EUR 70 39 EUR 2. 730 EUR

MULTIPLIER EVENT n n n Covers the costs incurred for organising events aimed at disseminating Intellectual Outputs produced by a project – closing conference in your own town calculated on the basis of the number of participants taking part in each event (staff from partner organisations cannot be included in this figure) not a part of international meetings – indivdually, each partner in his own town

MULTIPLIER EVENT Each national participant: 100 EUR n Each international participant: 200 EUR n Proof: - describe each Multiplier Event in the Final Report -keep proof of attendees for each event in the form of participant lists -keep an agenda and other documents distributed at the event n

MULTIPLIER EVENTS ORGANIZAT ION NUMB. OF LOCAL PART. GRANT PER NUM. OF LOC. PART. FOR. PART. GRANT PER FOR. PART. BUDGET LJUDSKA UNIVERZA 60 100 EUR 8 200 EUR 7. 600 EUR GREECE 30 100 EUR 0 200 EUR 3. 000 EUR CROATIA 40 100 EUR 10 200 EUR 6. 000 EUR HUNGARY 20 100 EUR 0 200 EUR 2. 000 EUR IRELAND 20 100 EUR 0 200 EUR 2. 000 EUR ROMANIA 74 100 EUR 10 200 EUR 9. 400 EUR

TRAINING/TEACHING/LEARNING ACTIVITIES n n Training in Ireland by Elsita Education in June 2016 Short-term joint staff training event Budget for Travel and Individual Support Eligible participants: individuals with a direct link with the organisation in one of the following capacities: Professors, Teachers, Trainers, educational and administrative staff employed at a participating organisation, or Youth Workers

TRAINING/TEACHING/LEARNING ACTIVITIES n n You must be able to demonstrate the formal link with the those participating in the training (employment contracts) Proof: a declaration signed by the receiving organisation (Elista Education) specifying the name of the participant, the purpose of the activity and its dates

TRAINING/TEACHING/LEARNING ACTIVITIES If the place of departure and/or arrival reported are different from the place where the sending organisation (for departure) and the place where the receiving organisation (for arrival) are located, you need to explain the reason for this difference in the Mobility Tool. - In this case you will also need to keep all travel tickets and invoices, specifying the place of departure and arrival, as well as obtain signed declarations from the receiving partner. n

TRAINING/TEACHING/LEARNING ACTIVITIES n - Travel: Travel costs are a contribution to the return travel costs of participants from their place of origin to the venue of the activity Individual support: to cover subsistence costs incurred by participants taking part in transnational activities eligible if participants actually undertook the activity abroad

TRAINING/TEACHING/LEARNING ACTIVITIES TRAVEL ORGANIZAT ION NUMB. OF PART. DISTANCE BUDGET 100 -1999 KM TRAVEL GRANT PER PART. 275 LJUDSKA UNIVERZA III. OŠ ROG. SLATIN A I. OŠ ROG. SLATINA GREECE TURKEY CROATIA HUNGARY POLAND ROMANIA 2 1 100 -1999 KM 275 EUR 2 100 -1999 KM 275 EUR 550 EUR 1 +2000 KM 360 EUR 5 +2000 KM 360 EUR 1. 800 EUR 4 +2000 KM 360 EUR 1. 440 EUR 2 +2000 KM 360 EUR 720 EUR 2 100 -1999 KM 275 EUR 550 EUR 2 +2000 KM 360 EUR 720 EUR 550

TRAINING/TEACHING/LEARNING ACTIVITIES – INDIVIDUAL SUPPORT ORGANIZAT ION DURATION (DAYS) NUMBER OF PARTICIPA NTS GRANT PER PARTICIP ANT BUDGET LJUDSKA UNIVERZA III. OŠ ROG. SLATIN A 5 2 500 EUR 1. 000 EUR 5 1 500 EUR I. OŠ ROG. SLATINA GREECE TURKEY CROATIA HUNGARY POLAND ROMANIA 5 2 500 EUR 1. 000 EUR 5 1 500 EUR 5 5 500 EUR 2. 500 EUR 5 4 500 EUR 2. 000 EUR 5 2 500 EUR 1. 000 EUR

MONEY TRANSFERS 1 st TRANSFER: - 40% of the budget - already made in October 2015 n 2 nd TRANSFER - 40% of the budget - after the mid – term report or when we prove we have spent 70% of the first payment n Final transfer - after the submission of the final report n

TRANSFERS FROM ONE CATEGORY INTO ANOTHER n n n budget headings Transnational Project Meetings, Intellectual Outputs, Multiplier Events, Transnational Training, Teaching and Learning Activities can be increased up to a maximum of 20% of the amounts awarded to each. Projects can transfer up to 20% of the funds allocated from any of the above budget headings. Project Management and Implementation and Exceptional Costs can not be increased under any circumstances

TRANSFERS FROM ONE CATEGORY INTO ANOTHER When transferring into eligible budget headings, the budget heading receiving the additional funding cannot increase by more than 20% of the amount n EXAMPLE: - you received 4. 000 EUR for multiplier event, but only 5. 000 EUR for transnational meetings. You can take 20% from multiplier event (800 EUR) and use it for transnational meetings. Be careful: the budget for transnational meetings cannot increase more than 20 % itself – in this case, not more than 1. 000 EUR n

TRANSFERS FROM ONE CATEGORY INTO ANOTHER BUDGET FROM Project Management and Implementation BUDGET TO Transnational Project Meetings, Intellectual Outputs, Multiplier Events, Transnational Training, Teaching and Learning Activities, Special Needs Support Transnational Project Intellectual Outputs, Multiplier Events, Meetings Transnational Training, Teaching and Learning Activities, Special Needs Support Intellectual Outputs Transnational Project Meetings, Multiplier Events, Transnational Training, Teaching and Learning Activities, Special Needs Support Multiplier Events Transnational Project Meetings, Intellectual Outputs, Transnational Training, Teaching and Learning Activities, Special Needs Support Transnational Project Meetings, Intellectual Learning/teaching/traini Outputs, Multiplier Events, Special Needs ng Activities Support Special Needs Support Transnational Project Meetings, Intellectual Outputs, Multiplier Events, Transnational Training, Teaching and Learning Activities Exceptional costs Transnational Project Meetings, Intellectual Outputs, Multiplier Events, Transnational Learning, Transnational Training, Teaching and Learning Activities, Special Needs Support Maximum % which can be vired 20% 20% 20%

COMMUNICATION n n regular checking of e-mails regularly and giving answers to the coordinator - this will enable the success of the project after each activity send the coordinator some pictures and scanned list of attendance – for the website (proof for the NA)

LOGOS All the project material must contain logos: - project logo – being created - Erasmus plus logos: n

COMMUNICATION n n regular checking of e-mails regularly and giving answers to the coordinator - this will enable the success of the project after each project activity send the coordinator some pictures and scanned list of attendance – for the website (proof for the NA)

PROJECT TIMELINE SEPTEMBER 2015 - formation of local project teams - presentation of the project to the staff members, children and staff n OCTOBER 2015 - preparation of the dissemination plan by each partner - 1. int. meeting - ROGAŠKA SLATINA, SLOVENIA n

PROJECT TIMELINE n n - NOVEMBER 2015 Setting up a project website and Facebook page A visit to a vet clinic – for children DECEMBER 2015 Workshop Positive Effects of AAT and animals– for teachers, parents 2 nd int. meeting - JOZEFOV, POLAND

PROJECT TIMELINE JANUARY 2016 n A visit of teachers to the organization, which deals with AAT – for teachers, parents n FEBRUARY 2016 - A visit of the organization, which deals with AAT, to schools – for children and teachers n MARCH 2016 - Workshop Activities with animals during lessons – for children and teachers n

PROJECT TIMELINE - 3 rd internatioanl meeting - PATRAS, GREECE n APRIL 2016 n READ programme – reading hours with animals – for children n MAY 2016 - Workshop Pet Therapy– for teachers, parents n JUNE 2016 - A visit to an animal shelter - for children, teachers, parents

PROJECT TIMELINE - training in Abbeyleix, Ireland n JULY 2016 - Project group meetings n AUGUST 2016 - Sending the gathered information to the coordinator n SEPTEMBER 2016 - A visit to a horse stable – for children - 4 th int. meeting - DENIZLI, TURKEY

PROJECT TIMELINE - - n - OCTOBER 2016 - A presentation of a voluntary organization, which deals with animal rescue, animal feeding – for children - A visit of an AAT organization, testing of AAT in classrooms – for children and teachers NOVEMBER 2016 A visit of working dogs at schools – for children Testing of Reading Hours with animals in classrooms – for children, teachers

PROJECT TIMELINE DECEMBER 2016 - 5 th int. meeting - ERD, HUNGARY n JANUARY 2017 UNTIL THE END OF THE PROJECT - Testing of the pilot programme in the classroom – for children and parents n MARCH 2017 - 6 th. int. meeting - ASAU VILLAGE, ROMANIA n JUNE 2017 - 7 th international meeting – VUKOVAR, CROATIA n

ACTIVITIES TO BE CARRIED OUT UNTIL DECEMBER NOVEMBER n Project website – SLOVENE PARTNER n Facebook page – SLOVENE PARTNER n Establishing contacts with local organizations which deal with AAT and other organizations, which deal with animals (shelters, vet clinics, …) n Collecting and analyzing of the reading material on AAT

ACTIVITIES TO BE CARRIED OUT UNTIL DECEMBER visit to a local vet clinic – for children DECEMBER n Workshop positive effects of AAT and animals in general on children for the members of the teaching and administrative staff and interested parents n

CLOSING ACTIVITY OF THE MEETING n Creation of the dissemination plan by each partner – exchange of ideas

VERY IMPORTANT!!! n n Reports of the activities every three months – activities carried out and financial report – send it to the coordinator, the coordinator sends it to the NA send photocopies/scannes of all the invoices and certificates of attendance to the coordinator send pictures of the activies send list of participants to the coordinator

THANK YOU FOR YOUR ATTENTION!!!