Analyzing Workplace Documents Business Letter Email Message Web

Analyzing Workplace Documents • • Business Letter E-mail Message Web Site Contract

What do you need to know about documents to succeed at a job?

Types : The workplace is filled with documents. business letters résumés contracts e-mails employee manuals Do you know the best ways to read, understand, and use them?

Workplace Documents follow: - A particular structure and format. - The information in these documents follow a certain layout. Being familiar with a document’s structure helps you understand it more easily.

Business letter or Memo (a short, business-related note) - follow a specific format for the heading. The heading on a business letter should include: date Name Address of who? ? The recipient.

Contracts: leases and employment agreements - usually broken into short # sections with boldfaced headers. Headers help you find the section that you need.

User guides and technical directions often include graphics, such as charts, diagrams, and illustrations. Graphics help make complicated instructions easier to understand.

Web sites use many different formats -use colorful, attention-grabbing type and icons (images that represent certain programs or files). These icons attract the viewer’s attention to the site’s various links. This heading uses colorful, eyepleasing type.

Reading Skills Focus: Adjusting Reading Rate -adjust your reading rate. Your reading speed should change, depending on the document.

As you read the documents: Business letter Shareware agreement Game description -read heading and closing quickly -slow down to pay attention to body of letter. -read slowly, trying to understand legal responsibilities.