An introduction to Microsoft Office Share Point Server

An introduction to Microsoft Office Share. Point Server 2007 Rue Juliette Wytsmanstraat 14 | 1050 Brussels | Belgium T +32 2 642 51 11 | F +32 2 642 50 01 | email: info@iph. fgov. be | www. iph. fgov. be

Share. Point in brief Microsoft Share. Point is a content management system (CMS) designed to organize company information into a simple, centralized location. It is a server managed repository, that’s web enabled for users to organize, manage, search and collaborate.

Other CMS on the market • • • Alfresco Drupal Joomla Documentum SDL Tridion

WSS – MOSS WSS – Windows sharepoint services Basis (gratis versie) MOSS – Microsoft Office Share. Point Server Uitbereiding op WSS (betalende versie)

WSS is een ASP. NET 2. 0 Web application - Internet Information Services (IIS) version 6 or 7 -. NET Framework version 2. 0 en 3. 0 - SQL Server 2000 of later - Windows Server 2003 of later

MOSS 2007 draait op WSS

What does Share. Point do? Business intelligence Business processes Collaboration Share. Point Platform Content Management Search Portal

Collaboration • Several site templates available: e. g. Document Workspace site template for working together on documents, Meetings site template for managing several kinds of meetings • Synchronization of Share. Point calendars with MS Outlook • Management of wikis, blogs and forums • Keep informed about updates through RSS • Management of projets through tasks list. Tasks can be assigned to other people, and progress can be viewed through Gantt charts • Possibility to access Share. Point sites with mobile devices, thanks to the management of simplified formats Collaboration Share. Point Platform

Portal • My Site: every user can manage his personal site, where he presents info about himself, his skills and roles in the institute (social networking) • Personalization of the info displayed, based on the user Share. Point Platform Portal (people and personalization)

Search Powerful search engine, able to: • Find the person you are looking for, based on his description, his title, his projects, . . . (My Site) • Find the right document. Search based on metadata and the content of the document. E. g. Search for all Word documents containing the word « Peeters » and written in French • Retrieve data from external applications, like a SQL database or an ERP • Rank search results using the same technology as MSN Share. Point Platform Search

Content Management Document Management: • Versioning • Auditing • Lifecycles/workflows • Translations management • Conversions between file formats Records Management: • Limit actions on documents • Information management policies • Retention • Manage e-mail records Web Content Management: • Master page and page layout are modifiable • Web page can be edited directly in the browser, or with an Office 2007 program (Word, Info. Path) • Management of variations of a site (different languages, geographic locations) • Management of changes in the site hierarchy Share. Point Platform Content Management

Forms and Business Processes • Workflows: several are provided, • Digital signature • Forms designed in Info. Path and available through a browser and possibility to design new ones Forms and Business Processes Share. Point Platform

Business Intelligence • Excel Services : • Share an Excel workbook, and control what users can do with it • Users access the workbook through their browser • KPIs lists and web parts: • Dashboards. • Library of data connections to external data sources (SQL Server, ERP, . . . ) Business Intelligence Share. Point Platform

Integration with MS Office 2007 programs: • • Library of slides for Power. Point Import Share. Point lists into Access for local use and keep them synchronized with the server Creation of forms with Info. Path, published on Share. Point, accessible through a browser Creation of Excel sheets, published on Share. Point, accessible through a browser

Implementation of Share. Point in IPH • One server for hosting: • • • Internet websites Extranet websites One server for hosting: • • Intranet website – team websites One server for indexing websites content

Implementation of Share. Point in IPH - Technical view